Registrar Services Location

North Foundation Hall, Room 160
318 Meadow Brook Road
Rochester, MI 48309-4454
(location map)
(248) 370-3450

Office Hours:
M-F 8 a.m. - 5 p.m.

Feel free to phone us, email or instant message us during our office hours.

Office of the Registrar

O'Dowd Hall, Room 100
586 Pioneer Drive
Rochester, MI 48309-4482
(location map)
Fax: (248) 370-2586


Graduation audit process

Degree audits are conducted during the semester for which you have applied to graduate. If any deficiencies are found with your university general educations requirements you will be notified via your OU email. This audit will also look for holds that will prevent graduation and/or getting transcript/diploma.

We encourage you to access your SAIL account to run a progress to degree as well as meet with your academic adviser to make sure that you have met all of your degree requirements.

After grades are finalized for the semester, the audits will be submitted to the major, minor and concentration academic departments for approval. Please review the undergraduate catalog for specific information about your degree program requirements.

Graduation Deficiencies

If you are deficient in any university requirement for your degree you will receive an email from the Graduation Auditor letting you know what the issue is. Questions regarding university deficiencies should be directed to your academic adviser as soon as possible.

Change of graduation date

Email the Graduation Auditor at and request that your application be moved to a future term. Once the auditor has removed you from the current graduation list and added you to another you will be contacted with confirmation of the change. You will not need to reapply for graduation.

Once you have been moved you may not be put back on the previous list.

Adding a minor, concentration, second major or second degree

See your academic adviser and make sure your program is correct in MySAIL before submitting your application. If it is less than one week before the application deadline, or you have already submitted your application, please email

Change of address

If you change your address on MySAIL after applying for graduation, please email to ensure the mailing address for your diploma is also updated.

Curriculum error

If the curriculum displayed in the application is incorrect, or if you receive a "no curriculum found" error, please email

Transferring credits

If you are taking classes during your final semester at another institution and plan on transferring them to OU to count toward your degree please email the graduation auditor at and let them know your intention to transfer credits over.

Once the semester is over and grades have posted to your record at the other institution please order an official copy of your transcripts to the Academic Records, Office of the Registrar, 102 O’Dowd Hall as soon as possible.

Delaying this process may result in deferring your graduation term to the next semester.

How will I know when my degree has been awarded?

Once the semester has ended it takes up to six weeks to post your degree. You can log into your SAIL and view your unofficial transcripts to see when your degree has been posted.

You can also request your official transcripts to be held for release prior to your degree being posted, and once it has been posted it will be mailed to address you request.

When will I receive my diploma?

Diplomas are mailed within six to eight weeks after the end of the semester, and are sent to the address you provided in your online graduation application.

Commencement ceremony

Commencement ceremonies are held twice each year to honor our degree candidates. Information about the upcoming ceremonies can be found on the commencement website. Please note that participating in commencement does not guarantee approval of your graduation.

All questions regarding the graduation fair, ceremony tickets, and commencement please contact the Office of the Provost.

Who should I contact if I have questions about my degree requirements?

If you have questions about degree requirements, major/minor/concentration issues, application deficiencies please contact your academic adviser.

Who should I contact if I have questions about my graduation application?

If you have questions about your graduation application contact the graduation auditor at

Have questions about the graduation application? 

Please review the information below:
Academic Status

Review your degree evaluation in MySAIL, and contact your adviser regarding any deficiencies. All variations from published catalog requirements must be documented on an approved Petition of Exception or Plan of Study.

Adding a concentration

If you are completing a concentration as part of your degree program, you should submit the Adding a Concentration form to request your concentration(s) added to your record before submitting your application.

Applying for your degree

All graduate degree and certificate students must apply for graduation, whether or not they plan to participate in the Commencement ceremony. To submit your application, log into MySAIL, click Student Services, then Student Records, then Apply to Graduate. There is no fee for applying to graduate.

Download the How to Apply for Graduation (PDF) for step by step instructions.

Change of graduation date

Complete the Change of Graduation Date form if you have already submitted your application, and need to update your graduation date.


Commencement ceremonies are held twice each year. An April ceremony recognizes Winter Semester (April) and Summer I (June) master’s degree candidates and Winter Semester doctoral degree candidates. A December ceremony is held for Summer II (August) and Fall Semester (December) master’s degree candidates and Summer I, Summer II and Fall Semester doctoral degree candidates. Students earning graduate or post-master’s certificates are not included in the commencement ceremonies. 

Curriculum error

If the curriculum displayed in the application is incorrect, or if you receive a no curriculum found error, please submit the Curriculum Error form.

Graduation audit process

Degree audits are conducted during the semester for which you have applied to graduate. You will receive either a degree candidate letter or a deficiency notice approximately 4 to 6 weeks after the application deadline. Your audit will then be submitted to your academic department for approval. Final audits are conducted after term grades have been posted, and degrees are posted 4 to 6 weeks after the end of the semester.

Student responsibility and graduate policy

Please review the Graduate Catalog for information about your responsibilities as a graduate student.