Office of the Dean

O’Dowd Hall, Room 428
586 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-3634

Office Hours:
Monday – Friday: 8:00 a.m. – 5:00 p.m.

Sharing Information

Sharing Information


Authorizing Body:

Curriculum Committee


Robert Noiva, Ph.D.

Date Issued:

August 1, 2011

Last Update:

April 14, 2014

Scope and Applicability

Academic performance records for all students enrolled in the School of Medicine

Standard Practice Guideline:

The clerkship directors, the clinical optimization specialist, school officials and others will review performance evaluations and other pertinent information on a need-to-know basis.


Students with persistent academic or behavioral deficiencies benefit from having information shared with clerkship directors in subsequent clerkships. The purpose of this guideline is to support student development through closer supervision of patient care, additional academic or behavioral assistance, and closer monitoring of the student's progress.


Individuals with an academic need to know, as determined by the Associate Dean for Educational Information Technology and Institutional Effectiveness may have access to a student’s academic record. Requests should be submitted to the Director of School of Medicine Records and Registration. This information may not be shared with any other faculty, residents, or students except as permitted by law or by School of Medicine practices and guidelines.


Related Policies and Forms: