Satisfactory Academic Progress
to Maintain Enrollment Eligibility

Authorizing Body:

Student Performance Review Committee

Author:

Robert Noiva, Ph.D.

Date Issued:

August 1, 2011

Last Update:

June 1, 2021

Scope and Applicability:

All medical students

Rationale:

To establish a guideline for time frame for completion of the M.D. degree.

Standard Practice Guideline:

Time Frame for Completion:

The standard time frame for completion of required course work for the M.D. degree at OUWB is four (4) academic years. The maximum number of years allowed for matriculation at the OUWB is six (6) academic years. In the event of extenuating circumstances, such as a call to active military duty, the SPRC may at its discretion choose to extend beyond the above limits.

Required Milestones:

  • Students must complete the M1 and M2 preclinical curriculum in no more than three (3) academic years.
  • Students must take the USMLE Step 1 exam before the start of APM 5.
  • Students cannot start the M3 clerkships unless they have taken Step 1.
  • Students who do not pass the USMLE Step 1 exam on the first attempt must retake it by November 15th.
  • Students must obtain a passing score on the USMLE Step 1 exam within 12 months of the completion of the M2 year.
  • Students must complete the M3-M4 curriculum in no more than three (3) years after the start of the M3 curriculum.


    Requesting an exception to the USMLE Step 1 time frame requirement (Prior to APM 5):

  • Exception to take Step 1 after the USMLE course until the start of clerkships:
    - Requires approval from Associate Dean for Preclinical Education
    - Must meet with a member of Student Affairs Team

  • Exception to take Step 1 after the start of clerkships:
    - Requires approval from Associate Dean for Undergraduate Clinical Education
    - Must meet with a member of Student Affairs Team
    - Might not start clerkships on time for the current academic year
    - If student delays more than 8 weeks of clerkships there is a likelihood this would delay      graduation and may result in the need to delay start of M3 year

    All requirements of an academic year must be met before a student can be promoted to the next academic year.

    It is the student’s responsibility to consult with the OUWB Office of Financial Services to determine the impact of a delay on Financial Aid or Scholarships.

    Required Step 2 Milestones:
    • M4 students must be registered to take STEP 2CK by January 20th
    • Extensions must be approved by the Associate Dean for Undergraduate Clinical Education

    Students who do not meet required milestones are subject to review by the Student Performance Review Committee (SPRC).

Definitions:

Satisfactory Academic Progress:
Satisfactory Academic Progress is based on students being actively engaged in the satisfactory completion of all curricular requirements. Students will be considered to be making satisfactory progress while undertaking the remediation or while enrolled in a repeat course or clerkship.

Good Academic Standing:
Satisfactory Academic Progress is not the same as Good Academic Standing. Please see the Good Academic Standing guideline for further information.

Remediation of Grades of Incomplete:
All courses or clerkships in which a student has a grade of “Incomplete” must be remediated before the student can be promoted to the next academic year.

Remediation of Grades of Fail:
Students who have failed a course, clerkship, or elective will be referred to the SPRC for review. Failed courses, clerkships, or electives must be repeated in their entirety.

Financial Aid Eligibility:
Please see the Satisfactory Academic Progress to Maintain Federal Financial Aid Eligibility guidelines for further information.

Policies and Guidelines:

Good Academic Standing

Satisfactory Academic Progress to Maintain Federal Financial Aid Eligibility

Student Performance Review Committee

USMLE Step Exam Failures

Appendix: