Reimagine Purchasing – Multi-year Process Improvement
The purpose of the Reimagine Purchase - Multi-year Process Improvement Project is to develop a streamlined purchasing process which provides excellent customer service and value. Reimagine Purchasing is also focused on providing high quality goods and services using an ethical, open and competitive process while expanding opportunities for supplier diversity. This strategic project aligns with the Finance and Administration Division's commitment to continuous improvement of process and services which impact our students, faculty and staff. Significant accomplishments were achieved in Fiscal Year 2024, with additional improvements planned for the coming years.
Reimagine Purchasing – Multi-year Process Improvement
Project Leader: Joyce Cline
Project Manager: Maria Ebner-Smith
Project Objective: Implement continuous improvements to the Purchasing process, focused on enhancing the user experience and streamlining processes.
Stakeholders:
- Faculty
- Staff
- Students
- Community
- Board of Trustees
FY25 Accomplishments:
- Update the change order form
- Total preferred suppliers increased to 166
- Standardized the RFQ/RFP process by buyers with the Purchasing Department
- Department completed 1400 purchase orders and 110 Request for proposals
- Converted to a new website
- Developed a process for federal grant purchasing
- Developed a prevailing wage process for purchasing and Capital Planning and Design
Reimagine Purchasing – Multi-year Process Improvement
Project Leader: Joyce Cline
Project Manager: Maria Ebner-Smith
Project Objective: Implement continuous improvements to the Purchasing process, focused on enhancing the user experience and streamlining processes.
Stakeholders:
- Faculty
- Staff
- Students
- Community
- Board of Trustees
Timeline:
- FY26:
- Update Purchasing Policy 1000, (use same language already listed)
- Continuing to work with departments to add more preferred suppliers
- New Requisition and Purchase order in Banner
- Updating the internal website to meet ADA requirements
- Developed a process for the purchase of products with tariffs
- Updating Banner Document Management for ease of viewing contracts for departments
- Developing a streamlined Request for Proposal process for technology with UTS
- FY27
- Complete a full flow chart of the procurement process from department to payment
- Initiate RFP for new vendor onboarding system to streamline process, working collaboratively with Accounts Payable
- Continue to rebid preferred suppliers and add new as needed
Finance and Administration
