All proposed organizations are subject to review and approval by the Center for Student Activities. You will be asked to upload your constitution and any additional documents you may have (additional officers, etc).

REGISTRATION

Each organization is responsible for making sure that the records in the CSA/ online are kept updated. This includes informing the CSA about any changes in contact information, officers, advisors, or organization essentials (such as statement of purpose or constitution). It is highly recommended that departing officers verify that their names have been changed in the CSA records after they have left office. Until the records are updated, the previous officer may still be held responsible for actions of the organization. The Center for Student Activities must have a current constitution or complete statement of organization on file providing a description of the organization, its goals and purpose, officer duties, and examples of programs sponsored or to be sponsored by the organization.

ORGANIZATIONS MUST RETAIN AND DEMONSTRATE MEMBERSHIP OF AT LEAST FOUR CURRENTLY REGISTERED OU STUDENTS AT ALL TIMES FOR RECOGNITION FROM THE CENTER FOR STUDENT ACTIVITIES. The registration process requires the identification of four officers for this reason.

NOTE: OU faculty and staff members and recognized campus ministers can only advise up to three organizations concurrently.

Each organization must follow the terms in the Relationship Statement for Student Organizations.

RECOGNITION

• In order to be recognized by the university, the organization must meet the following requirements:
• A minimum of four currently registered Oakland University students are required to start and maintain an organization.
• Only currently registered Oakland University students may hold offices or other leadership positions in the organization.
• Students may only serve in a major leadership position (i.e. President, Vice President, Treasurer, Secretary) of one organization per category.
• Students may serve as an officer for a maximum of TWO organizations.
• More than 60% of the organization’s membership must consist of currently registered Oakland University students.
• A current Oakland University faculty or professional staff member must serve as an advisor to the organization (except for bonafide campus ministers and Greek organization advisors).
• A returning student organization must register every fall semester. A new student organization may register at any time.
• Student Organization’s cannot share the same mission statement, purpose, or officers with another student organization.
• The president and treasurer of the organization must attend a mandatory Student Organization Officer Training Workshop on an annual basis.
• ALL RECOGNITION IS SUBJECT TO THE APPROVAL OF THE CSA.

In accordance with university policies and procedures, the privileges of recognition/registration include:

• Eligibility to apply for funding through Student Activities Funding Board (SAFB) in accordance with SAFB guidelines
• Eligibility to use the university’s name following the organization’s name (for example: The Tree Club at Oakland University is acceptable; Oakland University Tree Club is not acceptable)
• Eligibility to reserve university facilities Eligibility to have direct access to university personnel and programming resources
• Eligibility to be considered for campus awards and recognition Eligibility to participate in campus leadership development programs
• Eligibility to obtain storage space in the CSA Office Other benefits consistent with those afforded to similar student groups

NOTE: ALL ORGANIZATIONS UP FOR RECOGNITION ARE REVIEWED BY THE CSA

RESPONSIBILITIES OF RECOGNITION

• Recognized organizations will be held accountable for fulfilling their educational responsibilities and for maintaining appropriate standards of behavior. This includes, but is not limited to:
• Ensuring non-discrimination in membership and programming
• Abiding by the financial agreement
• Maintaining minimum levels of membership (four currently registered OU students)
• Maintaining accurate and up-to-date records with the university
• Keeping detailed records of all fundraising, allocations, other deposits and expenditures for all organization accounts; as well as maintaining the fiscal solvency of the organization.
• Awareness of the financial status of the organization in conjunction with the financial responsibility agreement signed by the officers of the organization
• Maintaining accountability for the actions of the membership of the organization
• Abiding by university policies and procedures, as well as local, state, and federal laws
• Refraining from all activities associated with hazing and use of alcohol and drugs
• Refraining from advising or misleading third parties into believing that members are agents of the university
• Notifying the CSA Office of officer changes throughout the year Ensuring that all officers remain in good disciplinary and academic standing (a cumulative GPA of 2.0 or higher)
• Other responsibilities consistent with those expected of similar student groups

COMPLIANCE