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Degree Evaluation
OVERVIEW
ACADEMIC
ADVISING
STUDENT
INSTRUCTIONS
FACULTY
INSTRUCTIONS
GLOSSARY
OF TERMS

The online degree evaluation (WebCAPP) permits students to compare their OU and transfer course work against degree requirements published in the Graduate Catalog.


Beginning with the first semester, students should familiarize themselves with the
online degree evaluation process. Run your online degree evaluation prior to registration to review any outstanding requirements and monitor academic progress.


A graduate student is governed by the degree program requirements published in the Graduate Catalog in effect at the time you are admitted to the graduate program.


WebCAPP is valuable advising tool that makes your path to graduation an easier one to follow, but it is not designed to replace meeting with your faculty adviser.


An official degree evaluation will be conducted by our office once a student has applied for graduation. Final approval for graduation is required by the student’s department and Graduate Study and Lifelong Learning. Any changes to the student’s original, approved Plan of Study must be submitted to Graduate Study and Lifelong Learning in order to be incorporated into the online degree evaluation system. Additionally, students should make sure that an updated, adviser-approved plan of study is on file in Graduate Study prior to applying for graduation.




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Each degree student is assigned a faculty adviser upon admission to a graduate program. Faculty advisers can provide students with assistance in developing a Plan of Study and selecting appropriate graduate courses that adhere to program curriculum, as well as discussing career options and alternatives after graduation. It is the responsibility of the graduate student to comply with the policies, procedures and degree requirements published in the Graduate Catalog.

Degree Evaluation Tools

The Graduate Catalog

Defines the policies and program requirements for completion of each graduate program at Oakland University. A graduate student is governed by the degree program requirements published in the Graduate Catalog in effect at the time you are admitted to the graduate program.

A student may choose to meet program requirements published in a later edition of the Graduate Catalog; however, you must satisfy all the curriculum requirements as specified in that catalog. To change the catalog edition, you must submit the Degree Evaluation Adjustment form to Graduate Study and Lifelong Learning to update your Online Degree Evaluation. A student readmitted to a graduate program must follow all the program requirements and policies published in the graduate catalog in effect at the time of readmission.

The Plan of Study
Completed in consultation with the faculty program adviser, details specific courses, exit option and other requirements you must complete to earn your graduate degree. 

Plan of Study Approval - Graduate Council has recommended each graduate student consult with their faculty adviser during the first semester, and no later than the end of the first year in their graduate program to develop a written Plan of Study. The Plan of Study, approved by your graduate program adviser, must be submitted to Graduate Study and Lifelong Learning in order to update your Online Degree Evaluation (WebCAPP).

An Approved Plan of Study may be amended at any time. Until formal approval of an updated Plan of Study is made, your original or current modification of the plan will remain in effect. You are responsible for meeting with your faculty adviser on an ongoing basis and keeping your Plan of Study updated, as needed.

The Online Degree Evaluation (WebCAPP)

Permits students to compare their OU and transfer course work against degree requirements published in the graduate catalog. WebCAPP is not designed to replace meeting with your faculty adviser, but rather a tool to make the path to graduation an easier one to follow.

Beginning with your first semester, you should familiarize yourself with the online degree evaluation process. You should run your online degree evaluation prior to registration to review any outstanding requirements and to monitor your academic progress.

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WebCAPP Instructions for Students

Please note that these evaluations are considered unofficial and do not replace the official graduation audit conducted by Graduate Study and Lifelong Learning.

Final approval for graduation is required by the student’s department and Graduate Study and Lifelong Learning. Any changes to the student’s original, approved Plan of Study must be submitted to Graduate Study and Lifelong Learning in order to be incorporated into the online degree evaluation system. Additionally, students should make sure that an updated, adviser-approved plan of study is on file in Graduate Study prior to applying for graduation.

To generate a Degree Evaluation for your current graduate program
  1. Click the SAIL link from inside the student portal
  2. Click Student Services
  3. Click Student Records
  4. Click Degree Evaluation
  5. Select the current Term and click Submit
  6. Your current curriculum information will appear; if the information is not correct, please submit the Degree Evaluation Adjustment form
  7. Click on Generate New Evaluation
  8. Select your Program (click the radio button to the left of the program description)
  9. Select your expected graduation Term and click Generate Request
  10. You are now at the Degree Evaluation Report screen

To generate a What-If Analysis for a different graduate program

  1. Click the SAIL link from inside the student portal
  2. Click Student Services
  3. Click Student Records
  4. Click Degree Evaluation
  5. Select the current Term and click Submit
  6. Click What-If Analysis
  7. Select the Term in which you were/will be admitted to the program; students looking to transfer programs should use the current catalog
  8. Select the Program you wish to review and click Continue
  9. Select your Major (ignore the campus option)
  10. Click Add More to add a concentration (selected programs only), or click Submit
  11. Select your expected graduation Term and click Generate Request
  12. You are now at the Degree Evaluation Report screen

If you have questions regarding a Degree Evaluation, check the CAPP FAQ page in SAIL.



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WebCAPP Instructions for Faculty Advisers

  1. Go to SAIL
  2. Click Login to Secure Area
  3. Enter your User ID and Password, then click Login
  4. Click Faculty Services
  5. Click Adviser Menu
  6. Click Degree Evaluation
  7. Select the current Term and click Submit
  8. Enter the advisee’s Grizzly ID, or search by name, then click Submit
  9. Verify you have the correct student, then click Submit
  10. Click on Generate New Evaluation
  11. Select the advisee’s Program (click the radio button to the left of the program description)
  12. Select the advisee’s expected graduation Term and click Generate Request
  13. You are now at the Degree Evaluation Report screen

If you have questions regarding a Degree Evaluation, check the CAPP FAQ page in SAIL.



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TERM DEFINITION
Area: Areas are the building blocks for programs in the Degree Evaluation system. They represent each major component of a degree program.
CAPP: Acronym for the Curriculum, Advising and Program Planning software (Degree Evaluation). CAPP tracks a student's progress towards a degree and an UNOFFICIAL report is generated – Degree Evaluation.
Catalog Term: Determines which catalog requirements are used in generating the Degree Evaluation.
Curriculum: The programs offered at Oakland University are what constitute the curriculum.
Degree Evaluation: The process of running a Degree Evaluation via SAIL. It checks coursework against degree requirements published in the Graduate Catalog and generates a report to be viewed online or printed.
Entry Term: The degree requirements will be evaluated against the "Entry Term.”  The Entry Term is the term students were admitted to their graduate program. 
Evaluation Process: The process by which students check their progress toward a degree.  When a student runs the evaluation process in SAIL, the Degree Evaluation checks course work against requirements from the Graduate Catalog and generates a report.  The report details whether or not the student has completed the degree requirements of the program.
Evaluation Term: Term in which the Degree Evaluation is generated.
Exception: An exception reflects any changes, such as waivers or substitutions, that are approved by the faculty adviser to be applied to the student’s graduate program.   
Expected Graduation Date: This date is automatically generated and may not always reflect the actual Expected Date of Graduation.  If students run a “What-if” Degree Evaluation, the Expected Date of Graduation will be blank.
In Progress: Courses a student has enrolled in that have not yet been graded and entered into academic history. The Degree Evaluation report assumes the student will satisfactorily complete the courses for which they are currently enrolled and that none of these are duplicates or exceed the maximum allowed toward degree requirements.
Met: Indicates requirements for a program, group or area have been satisfied.
Not Met: Indicates requirements for a program, group or area have not been satisfied.  
Overall GPA: Current grade point average for all courses taken at the graduate level at Oakland University; transfer courses are not included in the overall GPA.
Program: A program is the goal a student is aiming to complete.
Source: Indicates whether a requirement was satisfied by an OU course, transfer course, or waiver/substitution.
Used: Indicates the number of credits/courses used for the Degree Evaluation. This includes in progress courses.
Unused: Indicates the number of credits/courses not used for the Degree Evaluation.  Generally contains courses with the grades of P or I.
WebCAPP The online version of CAPP that allows students and advisors to view past compliances, run a new compliance on current student data, or run a "what if" scenario.
What-if Analysis: Degree Evaluation option used to explore how completed courses might fulfill the requirements of another graduate program(s).


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