toolkit-stages

First things first! One of the most important decisions a manager will make is to hire the right person for the right position. The Getting Started section of the Manager’s Tookit will direct you in developing, recruiting and hiring for a position. There are many helpful road maps to guide you through the process and get your new employee on the road to success.

Developing

• TEAMS - Establishing a new position description
• TEAMS - Modify/reclassify an existing position description
• Developing selection criteria
• Posting specific questions
• TEAMS - Creating an employment requisition
• Compensation

Recruiting

• Policy 725 - Filling vacancies (excluding academic)
• Policy 704 - Internal promotions and transfers
• TEAMS - Hiring supervisor's steps in the hiring process
• Recruitment and advertising
• Tips on recruiting a diverse staff
• MI HERC
• Screening applicants
• Pre-employment inquiry guide
• Interview preparation outline
• Suggested interview styles and questions

Hiring

• TEAMS - Creating an employment requisition for temporary or casual positions
• Policy 770 - Temporary and casual employees
• Applicant's authorization to release information
• Reference checks
• TEAMS - Completing the evaluative selection criteria grading form
• Background checks
• Salary determination and approval
• Offers of employment
• Employee benefit summaries
• New hire checklist
• VP and admin head checklist

Before you begin the process of filling a position, be sure you have taken the step necessary to terminate the previous incumbent.

Enriching the career path is an important factor for all employees. To help keep things smooth sailing the Along the Way section will help you navigate the twists and turns and offer opportunities to Maintain, Train and Sustain the employee throughout the journey.

Maintain

• Administrative Policies and Procedures
• Employee Manuals and Contracts
• Performance Management for non-bargained employees
• Performance review process for MEA/NEA employees
• Status changes
• Position changes
• Compensation

Even in the best of circumstances there will be bumps in the road which may cause an employee to take a detour. This section will guide the manager on handling leaves, employee issues, and other incidents when the road gets bumpy.

Leaves of Absence

• FMLA (Family Medical Leave Act)
• Disability

Labor and Employee Relations

• Labor/Employee relations
  • The Labor/Employee Relations Office provides consulting service to managers on the interpretation of collective bargaining agreements and work-related policies and procedures, including progressive disciplinary actions. This office also provides counsel and assistance to employees in resolving work-related problems. Managers or supervisors who are planning on taking disciplinary action against an employee, especially if that action is suspension or termination of employment, should contact the Labor/Employee Relations Manager for consultation. This service can be accessed by phoning extension 3498 or armstro2@oakland.edu.
• Bargaining unit employees
  • Union contracts provide comprehensive policies and procedures that apply to employees represented by collective bargaining agreements. Review the Collective Bargaining Agreement applicable to your employees.
• Non-represented employees
• Employee counseling connection
• Harassment/discrimination
• Absence Management Guidelines

When the employee reaches the end of the road and they are ready to journey into a new future, there are several things the manager must do to finalize this employment. The Separation Checklist and following policies will be useful tools in bringing this journey to an end.

• Separation checklist for managers
  • Checklist for managers on tasks to be completed in the event of a termination.
• Acknowledgments
  • Policy on business expenses (receptions)
  • Funeral tributes policy
  • Memorial grove policy

Please select the Personnel Action Form (UHR) in order to terminate an employee for any reason. You will need to log in with your Net ID to complete the form.