- OU Administrative Policies and Procedures
- Business and Finance
- 266 Petty Cash
- Academic
- Business and Finance
- 200 Authorized Signers
- 207 Business Expenditures
- 208 Business Meals and Hosting Expense
- 210 Cash Receipts
- 212 Payment Card Information Security Requirements
- 218 Data Entry Standards for Ellucian Banner Users
- 225 Funding Positions - Regulations and Procedures
- 240 Interdepartmental Charges (IDC)
- 257 Moving Expenses
- 262 Tax Classifications - Independent Contractor vs. Employee
- 266 Petty Cash
- 270 Sales and Use Tax on Rental Property
- 275 Special Checks
- Facilities and Property
- 300 Air Conditioning and Heating
- 310 Building Repairs, Alterations, Renovations and/or Modifications
- 315 Routine Maintenance, Capital Asset Management, and Miscellaneous Facilities Management Departmental Services
- 320 Campus Signs
- 350 Key Control
- 360 Property Management
- 365 Surplus Property Disposal
- 370 Use of Oakland University Facilities
- 380 Work Orders
- General/Governance
- 400 Alcoholic Beverages
- 402 Exceptions to Administrative Policies and Procedures
- 406 Conflict of Interest Policy
- 409 The Constitution of The Oakland University Senate
- 410 Contracting and Employment Appointment Authority
- 412 Detection of and Response to Identity Theft Red Flags
- 415 Distribution and Solicitation on Campus
- 423 Flags at Half-Staff
- 430 Freedom Of Information Act
- 435 Games of Chance Procedures
- 455 Death of Faculty, Staff and Retiree and Floral Tributes
- 460 Commemorative Gifts - Trees/Benches
- 465 Patent Policy And Procedures
- 470 Release of Student Educational Records
- 475 Smoke-Free Campus
- 480 University Archives
- 481 Records Retention and Disposal
- 482 University Closing
- 483 Parking During A Snow Emergency
- 486 University Posting Policy
- Communications and Marketing
- Gifts and Grants
- Health and Safety
- 605 Crisis Management Team
- 610 Driving Practices and Standards
- 615 Animals in University Facilities and on University Grounds
- 620 Environmental Health and Safety
- 625 Student Sexual Misconduct Policy
- 630 Youth Protection Policy
- 640 Oakland University Ordinances
- 642 Parking Regulations and Road Closure Procedures
- 648 Vehicles On Campus Sidewalks And Lawns
- 655 Radio Communications Systems
- 674 Surveillance and Monitoring Technology
- 675 Safety and Security Alarm Systems
- 676 Use of Unmanned Aircraft Systems and Drones
- Human Resources
- 704 Internal Promotions and Transfers
- 710 Administrative Guidelines Prohibiting Discrimination
- 711 Guidelines for Handling Discrimination Complaints
- 712 Administrative Guidelines Supporting the Equal Opportunity Policy
- 714 Workplace Bullying
- 718 Employment of High School Students and Minors
- 725 Filling Vacancies (Excluding Academic)
- 750 Oakland University Faculty Hiring Procedures
- 770 Temporary and Casual Employees
- Information Technology
- Purchasing
- Risk Management
- Students
- Travel
- University Services
- Policy Search
OU Administrative Policies
and Procedures
Police & Support Services, Room 13
201 Meadow Brook Road
Rochester ,
MI
48309-4482
(location map)

266 Petty Cash
SUBJECT: | PETTY CASH FUNDS |
NUMBER: | 266 |
AUTHORIZING BODY: | VICE PRESIDENT FOR FINANCE AND ADMINISTRATION |
RESPONSIBLE OFFICE: | ACCOUNTING OFFICE |
DATE ISSUED: | FEBRUARY 1983 |
LAST UPDATE: | JANUARY 2017 |
RATIONALE: The University may advance cash to Departments for establishing a Petty Cash Fund. Petty cash is used to reimburse Employees for small out-of-pocket Departmental purchases. If a Department has cash sales, the Petty Cash Fund may be used to make change. | |
POLICY: Departments needing cash should request the advance from the Accounting Office. When a Department receives a Petty Cash Fund, responsibility for the Fund must be assigned to a specific Employee. The Employee’s supervisor must periodically verify the Funds by preparing a cash count sheet. | |
SCOPE AND APPLICABILITY: This policy is applicable to all University Departments. | |
DEFINITIONS:
Custodian: Individual in charge of the Petty Cash Fund.
Petty Cash Fund: A small cash Fund for minor Departmental expenses. | |
PROCEDURES:
Disbursements:
Replenishing:
Departments will be required to submit petty cash count sheets, prepared by the Custodian’s supervisor, annually to the Accounting Office. The annual submission is due on March 31st. In addition, during the year, Departments will be subject to unannounced audits by the Accounting Office. | |
RELATED POLICIES AND FORMS: | |
APPENDIX: | |