Satisfactory Academic Progress
to Maintain Federal Financial Aid Eligibility
Authorizing Body: | OUWB Financial Services |
Date Issued: | December 5, 2016 |
Last Update: | March 17, 2025 |
Rationale:To ensure compliance with Federal Financial Aid Requirements | |
Scope and Applicability:All students enrolled in the School of Medicine | |
Standard Practice Guideline:To ensure continuous academic progress through the medical program, students receiving Federal Student Aid (FSA) must maintain Satisfactory Academic Progress (SAP) toward their degree, in accordance with federal regulations. Under Title IV law, the school’s SAP requirements must be at least as strict as those for students not receiving FSA funds. This policy applies to students whose enrollment begins on or after July 1, 2011. The standards for evaluating academic progress are cumulative and include all periods of enrollment, even those when the student did not receive federal financial aid. To remain eligible for federal financial aid at OUWB, students must demonstrate satisfactory progress toward degree completion. Federal regulations require three measurements to determine SAP: qualitative, quantitative, and time frame. | |
Procedures:Qualitative Requirement Financial Services follows the Student Performance Review Committee’s (SPRC) academic review policy, Quantitative (PACE) Requirement Students must successfully complete a sufficient proportion of credits attempted to graduate within the The minimum completion percentages are as follows:
Students whose completion ratio falls below these thresholds do not meet the quantitative requirement. Treatment of Credits Credits are evaluated as follows:
Note: Incomplete grades that convert to Honors, High Pass, or P1 count as both attempted and
Maximum Time Frame Requirement The standard time frame for completing required coursework for the M.D. degree at OUWB is four (4) To meet this requirement, students must:
Students are considered out of compliance with the maximum time frame requirement if it is determined Leaves of Absence Time spent on an approved leave of absence (LOA) does not count toward the maximum time frame for Treatment of Repeated Coursework Students may receive financial aid for repeating failed courses or withdrawals. A completed course may How Often is SAP Reviewed? OUWB Financial Services reviews the quantitative and maximum time frame SAP of all medical Loss of Financial Aid Eligibility Students who fail to meet any SAP requirement will lose eligibility for financial aid. Financial Services will Appeal Process Students not meeting SAP requirements may submit a documented appeal based on special OUWB SAP for Financial Aid Eligibility Appeal Form The appeal must:
Appeals are reviewed by the SAP Appeals Committee, convened by the Associate Director of Financial Services, and including representatives from various departments. The Committee's decisions are final.
Students are responsible for contacting OUWB Financial Services to discuss payment options and the steps necessary to reestablish eligibility. Financial Aid Probation and Academic Plan Students whose appeals for reinstatement are approved will be placed on Financial Aid Probation. The SPRC will detail the terms the student must meet to ensure satisfactory academic progress within the maximum time frame. Students must adhere to this plan to continue receiving federal financial aid. Students remain on Financial Aid Probation until they meet the terms outlined by the SPRC and satisfy the qualitative, quantitative, and maximum time frame requirements | |
Definitions:Satisfactory Academic Progress (SAP): refers to a student meeting the required academic standards set by their institution to maintain eligibility for financial aid, which typically includes maintaining a minimum GPA, completing credits at a certain pace, and finishing their degree within a designated time frame as defined by federal regulations; essentially, it means making steady progress towards graduation with acceptable grades. | |
Related Policies and Forms:Satisfactory Academic Progress to Maintain Enrollment Eligibility | |
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