Office of the Dean

O’Dowd Hall, Room 428
586 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-3634

Office Hours:
Monday – Friday: 8:00 a.m. – 5:00 p.m.

Professionalism Feedback Forms

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Professionalism Feedback Forms (PFFs)

 

Authorizing Body:

Student Performance Review Committee

Author:

Angela Nuzzarello, M.D.

Date Issued:

August 1, 2011

Last Update:

July 28, 2015

Scope and Applicability:

All students enrolled in the School of Medicine

Standard Practice Guideline:

Rationale:

One of the responsibilities of the School of Medicine is ensuring the professional education of all of its students. When behavior falls distinctly above or below expectations of professional conduct, faculty and senior staff (or junior staff in conjunction with them) should submit PFFs. These forms can be used to highlight exemplary behavior and growth of a student or provide feedback as early as possible, for areas in which the student need to improve. It is particularly important to formally address and document these issues because it creates a record that allows Student Affairs to detect patterns of either exemplary or problematic behavior that might otherwise be perceived as an isolated incident by individual faculty or staff.

Procedures:

  • Student Notification: The author of the PFF is strongly encouraged to meet with the student to discuss the behavior of concern and to notify the student that a PFF will be submitted to the Faculty Advisor for Professionalism. The Faculty Advisor for Professionalism will notify and meet with the student to discuss the issue addressed in the unfavorable PFF.

  • The Faculty Advisor for Professionalism may choose not to take any further action after meeting with the student, or may refer the issue to the Associate Dean for Student Affairs for possible referral to the Student Performance Review Committee (SPRC) based on the severity of the issue, multiple issues, or the chronicity of the issue. The Faculty Advisor on Professionalism will keep PFFs separate from students’ files unless otherwise directed by the SPRC. Generally, a student will be referred to SPRC if he or she receives three of more PFFs or for particularly serious concerns (SPRC may only discuss the student; the student may or may not be requested to appear in person).

Definitions:

Related Policies and Forms:

Academic Probation 
Dismissal
 
OUWB Code of Professional Code of Conduct 
Student Performance Review Committee