Academic Probation

Authorizing Body:

Student Performance Review Committee


Robert Noiva, Ph.D.

Date Issued:

August 1, 2011

Last Update:

August 8, 2018


A formal status is necessary to alert students to the need to remediate academic deficiencies and improve academic performance.

Scope and Applicability:

All students enrolled in the School of Medicine

Standard Practice Guideline:

A student with significant academic deficiencies as determined by the SPRC shall be considered on academic probation.  Students on probation are not in Good Academic Standing.  Periods of probation will be noted on the student's Medical Student Performance Evaluation (MSPE).


Students placed on academic probation are informed that there is serious concern about their academic performance and that they may be subject to discipline and/or other requirements up to and including dismissal should their unsatisfactory academic performance continue. Students shall be notified in writing by the SPRC why they have been placed on probation and the requirements for removal from probationary status. Students on probation may not register for, or receive credit towards the M.D. for courses/clerkships at other institutions. Students on probation may also have conditions placed upon their probation by the SPRC including mandatory tutoring and limitations on participation in school-sponsored activities.

Criterion for placement on probation

  1. A posted grade of Failure or Incomplete in two (2) or more courses within a semester.
  2. Failure of a single required clerkship.
  3. Failure to pass the United States Medical Licensing Examination (USMLE), Step 1 within one (1) year of completion of M2 coursework.
  4. Repeating an academic year.
  5. Any medical student deemed by the SPRC to demonstrate deficiencies that the SPRC, in the sole and exclusive exercise of its discretion, determines to be significant.

Removal from probation

  • A student shall remain on academic probation until all academic deficiencies have been made up and any other requirements established by the SPRC have been met.
  • Students repeating an academic year will be on probation for no less than 18 months from the start of the repeat year.
  • During the pre-clinical years, removal from academic probation shall include, and is not limited to the successful completion of all failed coursework plus one (1) additional Fall or Winter semester with no additional course failures or incompletes.
  • During the clinical years, removal from academic probation shall include, and is limited to the successful completion of the failed clerkship plus successful completion of all additional clerkship rotations for the remainder of the academic year.
  • The period of probation for all other reasons is at the discretion of the SPRC.


Academic probation is a status that requires that a student take steps towards remediating academic deficiencies and improving academic performance while still enrolled and attending classes.

Academic deficiencies: deficiencies in content knowledge, clinical skills, professional behavior, or failure to meet the School of Medicine Technical Standards.

Related Policies and Forms:

Student Performance Review Committee Guidelines

Good Academic Standing Guidelines