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University Technology Services
Dodge Hall
118 Library Drive
Rochester,
MI
48309-4401
(location map)
uts@oakland.edu
Sharing, Storage, and Learning Services
Sharing, Storage, and Learning Services
Oakland University provides several different services for sharing data, storing data, and learning. The tables compares these services. Please note that Moodle is the best place to store student communications that occur within the context of a class (using the e-mail block). Moodle is also the best place to store course gradebooks.
Feature | Banner Document Management | Google Drive or Google Team Drive | OneDrive | Department Shares |
---|---|---|---|---|
Function | Document capture and content management | Individually-controlled file sharing and online applications. Team Drive supports shared control. | Individually-controlled file sharing and online applications | Departmental file sharing |
Suitable for Confidential Data | ✓ | FERPA protected data may be stored in G Suite. HIPAA data and data restricted to storage within the United States may not be stored in G Suite. Data that is restricted to storage within the United States should not be stored in G Suite. Data that meets a standard of personal identifying information should not be stored in G Suite. That standard is: The first name or first initial and last name linked to 1 or more of the following data elements:
Please contact UTS for review of other types of Confidential Data prior to storage. | ✓ | |
Suitable for Operation Critical Data | ✓ | Individual Drive - No Team Drive - ✓ | ✓ | |
Suitable for Unrestricted Data | ✓ | ✓ | ✓ | ✓ |
Encrypted storage | ✓ | ✓ | ✓ | |
Encrypted in transmission | ✓ | ✓ | ✓ | |
Managed by Data Stewards | ✓ | |||
Owned by | Department | Individual or Team | Individual | Department |
Sharing controlled by | Department | Individual or Team | Individual | Designated Owner(s) |
UTS backs up and recovers files | System recovery | No backup or recovery service | No backup or recovery service | Individual files and system recovery |
Available off-campus | Banner Access | ✓ | ✓ | |
Can be made accessible to non-OU constituents | ✓ | ✓ | ||
Indexed natively | ✓ | |||
Searchable | ✓ | ✓ | ✓ | ✓ |
Optical character recognition available | ✓ | ✓ | ✓ |
Feature | E-reserves | ePortfolio | Madison Digital Image Database (MDID) | Oakland University Repository (OUR) |
---|---|---|---|---|
Function | Online course material repository | Hosting online career portfolios | Art repository | Digital repository of Oakland University |
Encrypted in transmission | ✓ | |||
Owned by | Kresge Library | E-Learning and Instructional Support (e-LIS) | Art and Art History | Kresge Library |
UTS backs up and recovers files | ✓ | ✓ | ✓ | ✓ |
Available off-campus | ✓ | ✓ | ✓ | |
Can be made accessible to non-OU constituents | ✓ | ✓ | ||
Searchable | ✓ | ✓ | ✓ |
Feature | Yuja | eSpace | Moodle | PortAdm | RefWorks |
---|---|---|---|---|---|
Function | Real-time video conferencing classroom environment | Online learning environment for faculty and staff | Online learning environment for students | Online learning environment for staff and student organizations | Online bibliographical citation database tool |
Encrypted in transmission | ✓ | ✓ | ✓ | ✓ | ✓ |
Owned by | E-Learning and Instructional Support (e-LIS) | E-Learning and Instructional Support (e-LIS) | E-Learning and Instructional Support (e-LIS) | E-Learning and Instructional Support (e-LIS) | Kresge Library |
UTS backs up and recovers files | ✓ | ✓ | ✓ | ||
Available off-campus | ✓ | ✓ | ✓ | ✓ | ✓ |
Can be made accessible to non-OU constituents | ✓ | ✓ | ✓ | ✓ | |
Searchable | ✓ |
January 2021