University Technology Services

Dodge Hall
118 Library Drive
Rochester, MI 48309-4401
(location map)
uts@oakland.edu

Sharing, Storage, and Learning Services

Sharing, Storage, and Learning Services

Description

Oakland University provides several different services for sharing data, storing data, and learning. The tables compares these services.  Please note that Moodle is the best place to store student communications that occur within the context of a class (using the e-mail block).  Moodle is also the best place to store course gradebooks. 

Sharing Services 

FeatureBanner Document ManagementGoogle Drive or Google Team DriveOneDriveDepartment Shares
FunctionDocument capture and content management

Individually-controlled file sharing and online applications.  

Team Drive supports shared control.

Individually-controlled file sharing and online applicationsDepartmental file sharing
Suitable for Confidential Data

FERPA protected data may be stored in G Suite.

HIPAA data and data restricted to storage within the United States may not be stored in G Suite. 

Data that is restricted to storage within the United States should not be stored in G Suite.

Data that meets a standard of personal identifying information should not be stored in G Suite. That standard is:

The first name or first initial and last name linked to 1 or more of the following data elements:
  1. Social security number.
  2. Driver license number or state personal identification card number.
  3. Demand deposit or other financial account number, or credit card or debit card number, in combination with any required security code, access code, or password that would permit access to any of the resident's financial accounts.

Please contact UTS for review of other types of Confidential Data prior to storage. 

 
Suitable for Operation Critical Data

 Individual Drive - No

Team Drive - 

Suitable for Unrestricted Data
Encrypted storage  
Encrypted in transmission 
Managed by Data Stewards 
Owned byDepartmentIndividual or TeamIndividualDepartment
Sharing controlled byDepartmentIndividual or TeamIndividualDesignated Owner(s)
UTS backs up and recovers filesSystem recoveryNo backup or recovery serviceNo backup or recovery serviceIndividual files and system recovery
Available off-campusBanner Access  
Can be made accessible to non-OU constituents  
Indexed natively  
Searchable
Optical character recognition available 

Repository Services 

FeatureE-reservesePortfolioMadison Digital Image Database (MDID)Oakland University Repository (OUR)
FunctionOnline course material repositoryHosting online career portfoliosArt repositoryDigital repository of Oakland University
Encrypted in transmission   
Owned byKresge LibraryE-Learning and Instructional Support (e-LIS)Art and Art HistoryKresge Library
UTS backs up and recovers files
Available off-campus 
Can be made accessible to non-OU constituents  
Searchable 

Learning Services 

FeatureWebExeSpaceMoodlePortAdmRefWorks
FunctionReal-time video conferencing classroom environmentOnline learning environment for faculty and staffOnline learning environment for studentsOnline learning environment for staff and student organizationsOnline bibliographical citation database tool
Encrypted in transmission
Owned byE-Learning and Instructional Support (e-LIS)E-Learning and Instructional Support (e-LIS)E-Learning and Instructional Support (e-LIS)E-Learning and Instructional Support (e-LIS)Kresge Library
UTS backs up and recovers files  
Available off-campus
Can be made accessible to non-OU constituents 
Searchable    

July 2019