Sharing, Storage, and Learning Services

Description
Sharing Services
Repository Services
Learning Services
General Storage Information

Description

Oakland University provides several different services for sharing data, storing data, and learning. The tables compares these services. Please note that Moodle is the best place to store student communications that occur within the context of a class (using the e-mail block). Moodle is also the best place to store course gradebooks.

Sharing Services

Feature	Banner Document Management	Google Drive or Google Shared Drive	OneDrive	Department Shares	GrizzFiles
Function	Document capture and content management	Individually-controlled file sharing and online applications. Google Shared Drive supports shared control.	Individually-controlled file sharing and online applications	Departmental file sharing	Individually-controlled file sharing
Suitable for Confidential Data	✓	FERPA protected data may be stored in Google Workspace. HIPAA data and data restricted to storage within the United States may not be stored in Google Workspace. Data that are restricted to storage within the United States should not be stored in Google Workspace. Data that meet a standard of personal identifying information should not be stored in Google Workspace. That standard is: The first name or first initial and last name linked to 1 or more of the following data elements: Social security number. Driver license number or state personal identification card number. Demand deposit or other financial account number, or credit card or debit card number, in combination with any required security code, access code, or password that would permit access to any of the resident's financial accounts. Please contact UTS for review of other types of Confidential Data prior to storage.		✓	✓
Suitable for Operation Critical Data	✓	Individual Drive - No Team Drive - ✓		✓	✓
Suitable for Unrestricted Data	✓	✓	✓	✓	✓
Encrypted storage	✓		✓	✓	✓
Encrypted in transmission	✓	✓	✓		✓
Managed by Data Stewards	✓
Owned by	Department	Individual or Team	Individual	Department	Individual
Sharing controlled by	Department	Individual or Team	Individual	Designated Owner(s)	Individual
UTS backs up and recovers files	System recovery¹	No backup or recovery service	No backup or recovery service	Individual files and system recovery¹	System recovery¹
Available off-campus	Banner Access	✓	✓		✓
Can be made accessible to non-OU constituents		✓	✓		✓
Indexed natively	✓
Searchable	✓	✓	✓	✓	✓
Optical character recognition available	✓	✓	✓

^{1. System recovery: The entire system would be restored in the event of a disaster}.

Repository Services

Feature	E-reserves	ePortfolio	Madison Digital Image Database (MDID)	Oakland University Repository (OUR)
Function	Online course material repository	Hosting online career portfolios	Art repository	Digital repository of Oakland University
Encrypted in transmission			✓
Owned by	Kresge Library	E-Learning and Instructional Support (e-LIS)	Art and Art History	Kresge Library
UTS backs up and recovers files	✓	✓	✓	✓
Available off-campus	✓	✓		✓
Can be made accessible to non-OU constituents		✓		✓
Searchable	✓		✓	✓

Learning Services

Feature	Yuja	eSpace	Moodle	PortAdm	RefWorks
Function	Real-time video conferencing classroom environment	Online learning environment for faculty and staff	Online learning environment for students	Online learning environment for staff and student organizations	Online bibliographical citation database tool
Encrypted in transmission	✓	✓	✓	✓	✓
Owned by	E-Learning and Instructional Support (e-LIS)	E-Learning and Instructional Support (e-LIS)	E-Learning and Instructional Support (e-LIS)	E-Learning and Instructional Support (e-LIS)	Kresge Library
UTS backs up and recovers files		✓	✓	✓
Available off-campus	✓	✓	✓	✓	✓
Can be made accessible to non-OU constituents		✓	✓	✓	✓
Searchable					✓

June 2022