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Sharing, Storage, and Learning Services
Sharing, Storage, and Learning Services
Oakland University provides several different services for sharing data, storing data, and learning. The tables compares these services. Please note that Moodle is the best place to store student communications that occur within the context of a class (using the e-mail block). Moodle is also the best place to store course gradebooks.
| Feature | Banner Document Management | OakShare | Google Drive | OneDrive | Windows Share | Encrypted Windows Share |
|---|---|---|---|---|---|---|
| Function | Document capture and content management | Individually-controlled file sharing | Individually-controlled file sharing and online applications | Individually-controlled file sharing and online applications | Departmental file sharing | Departmental file sharing |
| Suitable for Confidential Data | ✓ | ✓ | ✓ | |||
| Suitable for Operation Critical Data | ✓ | ✓ | ✓ | ✓ | ||
| Suitable for Unrestricted Data | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Encrypted storage | ✓ | ✓ | ✓ | |||
| Encrypted in transmission | ✓ | ✓ | ✓ | ✓ | ||
| Managed by Data Stewards | ✓ | ✓ | ✓ | |||
| Owned by | Department | Individual | Individual | Individual | Department | Department |
| Cost | ✓ | |||||
| Sharing controlled by | Department | Individual | Individual | Individual | Department | Department |
| UTS backs up and recovers files | System recovery | System recovery | No backup or recovery service | No backup or recovery service | Individual files and system recovery | Individual files and system recovery |
| Available off-campus | Banner Access | ✓ | ✓ | ✓ | ||
| Can be made accessible to non-OU constituents | ✓ | ✓ | ✓ | |||
| Indexed natively | ✓ | |||||
| Searchable | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Optical character recognition available | ✓ | ✓ | ✓ |
| Feature | E-reserves | ePortfolio | Madison Digital Image Database (MDID) | Oakland University Repository (OUR) |
|---|---|---|---|---|
| Function | Online course material repository | Hosting online career portfolios | Art repository | Digital repository of Oakland University |
| Encrypted in transmission | ✓ | |||
| Owned by | Kresge Library | E-Learning and Instructional Support (e-LIS) | Art and Art History | Kresge Library |
| UTS backs up and recovers files | ✓ | ✓ | ✓ | ✓ |
| Available off-campus | ✓ | ✓ | ✓ | |
| Can be made accessible to non-OU constituents | ✓ | ✓ | ||
| Searchable | ✓ | ✓ | ✓ |
| Feature | WebEx | eSpace | Moodle | PortAdm | RefWorks |
|---|---|---|---|---|---|
| Function | Real-time video conferencing classroom environment | Online learning environment for faculty and staff | Online learning environment for students | Online learning environment for staff and student organizations | Online bibliographical citation database tool |
| Encrypted in transmission | ✓ | ✓ | ✓ | ✓ | ✓ |
| Owned by | E-Learning and Instructional Support (e-LIS) | E-Learning and Instructional Support (e-LIS) | E-Learning and Instructional Support (e-LIS) | E-Learning and Instructional Support (e-LIS) | Kresge Library |
| UTS backs up and recovers files | ✓ | ✓ | ✓ | ||
| Available off-campus | ✓ | ✓ | ✓ | ✓ | ✓ |
| Can be made accessible to non-OU constituents | ✓ | ✓ | ✓ | ✓ | |
| Searchable | ✓ |
August 2017
