Office of the Registrar

O'Dowd Hall, Room 100
586 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-3450
Registrar Services fax: (248) 370-3890
Academic Records: fax: (248) 370-2586
regservices@oakland.edu
Office Hours:
M-F 8 a.m. - 5 p.m.

Classroom Reservations

During times of peak volume, and the month before a semester begins, non-academic requests may require several weeks of review time as academic class requests and adjustments are prioritized to meet the primary function of general purpose classrooms.

Reservation Dates and Deadlines

Requests will not be processed until the the initial schedule of classes are assigned rooms.  Event requests will begin to be reviewed in order of receipt on:

  • Summer - January 1
  • Fall & Winter - April 1

Large or unique requests will take additional time.

Seat Counts

CSITS supports the classroom inspector available here.  A simple seat count list is available on a Google sheet.

Questions or Issues?

Questions or comments can be sent to Registrar Scheduling Team at gproomrequest@oakland.edu.  If you have already received a confirmation, please include your reservation ID.  Urgent issues, please call Registrar Services at (248) 370-3450.

Policies, Guidelines and Values

The Registrar has the authority to review and approve classroom schedules and assignments for compliance with established policies and procedures.  General Purpose Classrooms are scheduled on a priority basis for class instruction in support of the academic mission of the institution.  View policy 190 on classroom scheduling for more information on room scheduling priority.

Guidelines for requests to use general purpose classrooms

  • Only OU faculty and staff may sponsor/reserve usage of a general purpose room. Student organizations should contact the Center for Student Activities.
  • Visit the classroom inspector to view features of available classrooms. 
  • The Office of the Registrar recommends 14 day notice for room reservation requests.  Please allow minimum five business days to process your request. 
  • Insufficient information causes delays in processing your request. 
  • General purpose rooms are unavailable during the week(s) of exams and during semester breaks. 
  • NOTE: The person, department or organization reserving the space is responsible for the immediate clean up of the area and returning the room(s) to order. Trash must be disposed of outside of classrooms and conferences rooms.
  • Only classrooms are reserved in reservation.  Hallways, atriums, lobbies etc are unique reservations, typically with the Dean's Office of the School in the same building.

Room Usage Policies and Procedures

You are responsible for adhering to Oakland University General Purpose room usage policies and procedures which are listed below:

Additional service areas

Reservations

Rush Requests

Currently there are no specific deadlines for requests, but we do require a minimum 5 business days for processing.  If you have a special circumstance and are requesting close to your event, please call us after you have submitted a request explaining you have a rush request at (248) 370-3450.

Please Note: Academic class requests always receive priority, these are classes with CRNs or other program requirements students must attend.  All other requests are considered non-academic class requests . During high volume times non-class requests may not be processed for several weeks.  During high volume times, proximity of event start will be taken into account as well.

Reservation Recall

The Office of the Registrar may recall your reservation as needed to meet the needs of the schedule of classes and enrollment objectives.  Class instruction take highest priority over all other events.

Request Forms
Please submit an  Room Request Form (brief instructions for using   Ad Astra) for a general purpose room assignment for non-class reservations.  Class and final exam requests please see the Schedule of Classes Policies and Guidelines.