Office of the Provost

Wilson Hall, Room 205
371 Wilson Boulevard
Rochester, MI 48309-4486
(location map)
(248) 370-2190

Policies and Procedures

Class Add Policy

Students will not be required to obtain signatures to add open course sections the first week of a given semester. Therefore, SAIL (web) registration will continue to be available through the first week of the Fall and Winter semesters and the first three days of the first week of the Spring and Summer sessions.

For those sections that are closed, students will either need to obtain a signed add form or faculty/authorized department staff can grant permission by using the Registration Permit Override form in Banner. The Registration Permit Override form allows permission to be granted for students to add into closed sections. Once approval is given, students can web register for the closed section.

Beginning with the second week of classes, SAIL will not be available to students adding into courses and signatures will be required to add into any section.

OU Excused Absence Policy

Oakland University Excused Absence Policy

Approved by the Oakland University Senate, 15 November 2007

I. Definition
  • This policy for university excused absences applies to participation as an athlete, manager or student trainer in NCAA intercollegiate competitions, or participation as a representative of Oakland University at academic events and artistic performances approved by the Provost or designee.
  • Practice or rehearsal for any event is not eligible for consideration as an excused absence.
  • This policy excludes those academic endeavors that require the completion of a predetermined number of clock hours, as in clinical experiences, practica, field placements or internships. In these instances, the maximum number of absences will be determined by the program director, department chair, or academic dean. This policy does not supersede program accreditation requirements. Departmental practices and procedures should be consistent with this policy.
II. Student Rights and Responsibilities
  • Students shall inform their instructors of dates they will miss class due to an excused absence prior to the date of that anticipated absence. For activities such as athletic competitions who schedules are known prior to the start of a term, students must provide their instructors during the first week of each term a written schedule showing days they expect to miss classes. For other university excused absences students must provide each instructor at the earliest possible time the dates that they will miss.
  • Make-up work
    • It is the responsibility of the student to request from the instructor an opportunity to complete missed assignments, activities, labs, examinations or other course requirements in a timely manner.
    • Students are responsible for all material covered in classes that they miss, even when their absences are excused, as defined above.
    • Missed classroom activities will be rescheduled at the discretion of the instructor.
  • Students should be aware that excessive absences—whether excused or unexcused—may affect their ability to do well in the class(es).
  • Any student who feels that he or she has been treated unfairly concerning absences may appeal via the unit’s grievance procedure or the Dean of Students.
III. Faculty Responsibility
  • Instructors are responsible for providing students with an equitable way to make up missed work due to an absence excused by this policy.
  • Instructors should inform students in a timely manner of procedures to make up missed work, e.g., including the information in the course syllabus.
  • Instructors may not penalize students for absences excused by this policy.
  • If the faculty member believes that the number of excused absences will prevent the student from fulfilling the learning experience/mastery that a course requires, the faculty member may advise the student to withdraw from the course prior to the official published withdrawal date.
IV. Violation of the Oakland University Code of Student Conduct and Academic Conduct Regulations
  • Falsifying information or documentation in order to obtain an excused absence is considered a violation of the Code of Student Conduct and Academic Conduct Regulations.
  • Sharing information about a make-up examination or quiz with other students is deemed a violation of the Code of Student Conduct and Academic Conduct Regulations.
  • All allegations of falsifying information or documentation in order to obtain an excused absence or sharing examination or quiz information will be reported to the Dean of Students for adjudication through the University Judicial System.
  • Anyone found responsible for falsifying information or documentation in order to obtain an excused absence or sharing examination or quiz information may receive a course grade of 0.0, as determined by the course instructor, in addition to any sanction(s) imposed by the Academic Conduct Committee

Office of Registrar - Policies/Procedures

The mission of the Office of the Registrar is to provide administrative services to students, faculty, alumni and administration of the highest quality in supporting the instructional role of the university. Those services include:
  • Academic calendar creation
  • Class scheduling including the Schedule of Classes publication
  • Transfer credit evaluation
  • Registration
  • Academic records maintenance
  • Diploma processing
  • Transcript processing
  • Enrollment certification
  • Residency determination for tuition purposes
  • Petition of exception determination
  • Veteran certification
  • National Collegiate Athletic Association (NCAA) student certification
The following list of procedural and policy matters is presented in alphabetical order for easy reference. If additional information is needed, review the university undergraduate and/or graduate catalog or Schedule of Classes or the Office of the Registrar website.

Academic Records

The Office of the Registrar maintains the permanent official records of student grades. Transcripts of student records are normally available only upon written request of the student and payment of a specified fee for this service. The student must have no delinquent indebtedness to the university.

Advanced Placement

Advanced Placement is a program whereby students may achieve college credit based on examinations for advanced-level high school courses. Oakland University cooperates with high schools participating in this program. Advanced Placement credit awards are recorded on a student's transcript. The current criteria for acceptance of Advanced Placement test scores appear in the university's undergraduate catalog.

Application for Degree/Diplomas

Students who have completed academic requirements and wish to become candidates for degree must file an application for graduation no later than the deadline published in the term’s Schedule of Classes. Students who file applications for degree after the published deadline will become candidates for degree in the next semester. Diplomas are mailed to approved degree recipients who have no delinquent indebtedness to the university approximately 6-8 weeks after the end of the term of graduation.


The Office of the Registrar is responsible for the creation of the university’s academic calendar. The academic calendar is published regularly as part of the undergraduate and graduate catalogs and accessible from the Oakland University website

A more detailed calendar with pertinent term registration-related deadlines is published in the Schedule of Classes and accessible from the Oakland University web home page under Important Dates.

Classroom Facility Scheduling

The Office of the Registrar assigns all general-purpose classroom facilities for use. Classroom assignments are based on the instructional and technological needs necessary to meet curriculum requirements. The Office of the Registrar is responsible for the scheduling of all classroom facilities for activities other than credit courses based on established policies and practices of the institution.

Classroom Usage

The Office of the Registrar is responsible for the management and scheduling classroom facilities. Each general-purpose classroom is equipped with maximum seating capacity in keeping with established state and federal fire code standards. Classroom furniture and equipment are not to be removed and/or relocated to other classrooms. Classrooms are food and beverage free environments, thus faculty, staff and students are expected to act accordingly.

Class Scheduling

The Office of the Registrar generates a calendar for the preparation of the Schedule of Classes and distributes the calendar to the academic units. Academic units development and finalize class offerings and forward the information to the Office of the Registrar for classroom assignment and publication in the appropriate Schedule of Classes. All course changes to the Schedule of Classes require approval by the dean’s office.

Enrollment Statistics

The Office of the Registrar is responsible for processing registrations, add/drops, withdrawals, transfer evaluations, and auditing certain course and student data in an efficient and accurate manner. These activities result in the compilation of official enrollment statistics for each academic term. The Office of Institutional Research & Assessment is responsible for reporting aggregate enrollment statistics and may be accessed by other university offices for their informational and reporting needs.

Faculty may access through the BANNER system current enrollment for classes and the list of students from the beginning of early registration through final examinations.

Examination Schedule

The examination schedule is published as part of the Schedule of Classes each term. Examinations take place during a period of six days at the end of each semester (three days at the end of each session), and each of these days contains no more than five examination modules. No instructor may schedule a test during the last five days of classes preceding the official examination period.

Grade Reporting

The Registrar is responsible for the processing of final grades by preparing grading instructions, scheduling examination periods, and monitoring the recording of grades for errors and omissions. Instructors record final grades on the BANNER Web for each course section using their BANNER identification number and personal identification number (pin). Faculty also record last dates of attendance for students who stop attending but do not officially drop classes for university compliance with Federal Law regarding financial aid (Title IV.) Instructors are encouraged to enter grades by announced deadlines for each semester. Tardy submission of grades may result in students not receiving credit on their report cards for grades they have earned. At the end of the grading process, grades are available to students on the web.

Grading System

Grading practices have changed from time to time at the university. To review the policies in effect during a given term, refer to the graduate or undergraduate catalog for the appropriate period.

Honors List

Various levels of university honors are awarded to students based on cumulative grade point average. These honors are described in the undergraduate catalog.

Petitions of Exception

A Petition of Exception is a recourse open to students to seek modification of normal university or academic unit requirements. The Committees on Instruction of the various schools and colleges act on Petitions of Exception. Petition of Exception forms may be obtained from the office of the appropriate academic unit.

Students may also petition certain university officers regarding the application of various financial policies when exceptional circumstances may warrant an adjustment. Details are provided under "Financial Policy Adjustments" in each class schedule. Also, the Registrar reviews requests for exceptions to registration and withdrawal policies.


Registration for all academic terms at Oakland University is made available to students via the SAIL Telephone and Web Registration system. Early registration, by class standing is held for each term, and is followed by open registration prior to the beginning of a semester/term. Late Registration begins the first day of classes of a term and the faculty signature is required to register courses during this time.

Students who have initially registered may add additional classes in two ways. First, if prior to the first day of classes and the class is open, students can add through the SAIL Web Registration system. If the class is closed or requires permission, the signature of the faculty member on an add/drop form is required.

Beginning the first day of classes through the end of Late Registration, the signature of the faculty member is required to add all classes. The assignment of these students will be made in accordance with class enrollment capacities agreed upon by the department chair and the Registrar.

If students drop classes through the end of the "no grade" drop period, their names will no longer appear on the class list. Students who drop classes after the "no grade" period until the last day of official withdrawal, a grade of "W" is assigned.

Residency Reclassification

Students admitted as non-residents by the Admission Office may appeal the initial residency classification to the Residency Reclassification Appeals Office housed in the Office of the Registrar. Students must file an Application for Reclassification of Residence Status

Transfer Credit

Transcripts presented by transfer students from other regionally accredited institutions are evaluated initially in the Academic Records Office, Office of the Registrar, with the major department determining the applicability of transferred credits to the student's major program. Copies of the Transfer Credit Evaluation form are made available to the student and his/her adviser. Advisers and department chairs are urged to discuss the Transfer Credit Evaluation form with the transfer student.

Veteran Certification

Students receiving veteran benefits enroll with the Office of the Registrar each term. Any changes in enrollment after an initial registration must be reported to the office.

NCAA Student Certification

Student athletic academic eligibility is certified by the office to ensure compliance with NCAA by-laws, rules and regulations.

e-Learning and Instructional Support Learning Management Systems

Authorizing Body: Vice President for Academic Affairs and Provost

Responsible Office: e-Learning and Instructional Support

Date Issued: January 19, 2007

Rationale: Moodle and other online learning management software, are available for faculty and students as a pedagogical aid in the teaching and learning process. Since Learning Management Systems serve as digital classroom space, policies for its use must take into consideration both university procedures and academic needs.

Policy: e-Learning and Instructional Support develops, administers, maintains, and provides support services for Learning Management Systems. e-LIS must respond to faculty requests for help and special services concerning Learning Management Systems and those services must be in accordance with university-approved procedures and policies, concerning users, assigned roles, additional requested courses and cross-listed courses, semester transitions of content, incompletes, course ownership and user support.

Scope and Applicability: This policy includes all faculty, students, courses at OU that are in Banner and imported into Learning Management Systems.

Definitions and Procedures

A. Users and Usage All persons associated with Oakland University as students, faculty, or staff have access to Learning Management Systems through their OU email account. Guest roles must be created by e-LIS and granted access on a temporary basis upon requests from faculty or staff in relation to a specified teaching and learning need. Only OU students will have access, unless other contractual arrangements are made. Faculty may use Learning Management Systems for teaching, research, and/or committee work. There are three types of university courses using Learning Management Systems: traditional classroom courses with supplementary Learning Management Systems' materials, web-enhanced courses with ' activities substituting for in-person classroom hours, and completely on-line courses.

B. Assigned roles and courses in Learning Management Systems are integrated with the student information system in Banner by means of software called Luminis Data Integration Suite for e-Learning. Academic units are responsible for input and accuracy of schedule information. If changes to any courses' students or instructor are desired, then those changes should initiate in the academic units. Then the correct information will be pulled through to Learning Management Systems. However, due to differences in Banner and Learning Management Systems software, e-LIS recognizes that there will be necessary exceptions to this general principal.

Possible Learning Management Systems' roles attached to a Learning Management Systems account:
  • Instructor role--the primary instructor of the course, who creates all course elements and has access to all course and student information in the Learning Management Systems' course. Instructors may login as any of the students in their course, send mail to their OU email, and access grades.
  • Secondary instructors and TAs role--The primary instructor can add other instructors (if they have an LDAP and OU email account) and choose to give each editing or non-editing privileges. Guest instructors without OU email, from off-campus, will have to be manually added to the Learning Management Systems' server, before they can be added to courses.
  • Student role--a student role doesn't allow one access to the course creation or management tools. Instructors may use this role to view and test the course from the student point of view.
  • Administrator role--an administrator may change settings for the entire program and login as any instructor or student to trouble-shoot.
Exceptions to Banner. Learning Management Systems import course information including classes, instructors, and students from Banner. But since Learning Management Systems is a digital classroom environment rather than a registration system, there will be discrepancies between the two software systems, such as roles and accounts. Exceptions may be manually added to Learning Management Systems for the following reasons:
  • Test students: Faculty may request a student role and account to practice online course features that they have created in Learning Management Systems.
  • Additional guests in instructor roles: Faculty may request that additional guest speakers and instructors be added as co-instructors or student status to their Learning Management Systems course. The possible roles in Learning Management Systems do not always correspond to real roles.
  • Students: Students who are registered in one Learning Management Systems course and need to access another may be added. This is possible as long as there are no tuition, fee or academic record implications as approved by the Office of the Registrar.
  • Entire courses: Faculty and staff may request new courses to be created for advisement, tutoring, committee-work, pilot studies, research, and/or training purposes with a faculty-designer (s) and either guest student accounts or actual students.

C. Additional Courses requested by Staff

Staff may request courses so that they might have contact with the student population they are trying to reach. A conflict may arise where students' course lists may become too lengthy so that academic courses become buried in the non-courses. For this reason, the responsible authority for any given population of students must approve student enrollments in non-academic "courses".

D. Cross-listed Courses

There are a number of possible types of cross-listed courses.
  1. Courses cross-listed in Banner. These courses have two different rubrics but are approved through the traditional process as one course. Learning Management Systems import these cross-listed courses as one course, with the multiple CRNs listed, exactly the same as in Banner.
  2. Faculty requests for combined courses that will be accommodated.

    Combined identical sections with the same course rubric for courses taught in the classroom at different times for the purpose of course resource materials.

    Combined identical sections for a special purpose like the library module put into combined sections of RHT 160.
  3. Faculty requests for combined courses that will be accommodated only with the permission of the chair, dean, or provost's office as appropriate.

    Combined courses with different rubrics.
    Combined course sections with the same rubric for completely online courses.

  4. Faculty requests to separate courses cross-listed in Banner into separate courses will not be accommodated.
E. Semester Transitions

The transition or copying of course content between semesters should be as simple as possible in the Learning Management Systems' environment. Faculty may request ongoing development courses to be created on the Learning Management Systems' server by filling out a request form on the e-LIS and Learning Management Systems' website. Content will then be moved for faculty if desired.

There will be different areas with different types of courses on the Learning Management Systems' production server as seen, for example, on the my Moodle page:
  1. Live Courses (These are archived and removed from the server.)

    Current Instruction Semester such as Winter 2005. One month prior to the start of a new instruction semester, these courses will be imported from Banner and available for faculty to create new content or import old content. A week before classes start, students will be given access.

    Prior Semester such as Fall 2004. The prior semester courses will be kept on the server for the entire length of time of the current instruction semester. Students will continue to have access to prior semester courses for the full following semester. At the end of the current instruction semester, before the prior semester courses are removed from the server, the prior term will be copied and archived, which the e-LIS staff at faculty request can access. For example, the Fall 04 semester courses will be kept on the Learning Management Systems' server throughout Winter 05. (At the beginning of Spring/Summer05, the Fall 04 courses will be archived.) Likewise, winter courses will remain through the Spring/Summer semester, Spring/Summer courses throughout the fall.

  2. Ongoing Courses (These aren't archived each semester, but are ongoing and stay on the server.)

    Ongoing Development Courses. These course shells will be created at faculty request to store course data or develop courses. One development or practice course per live course is typical. No students from Banner are imported into the development semester courses. Faculty may use these courses for developing content for teaching, service, and research purposes. Courses may be created to support groups such as committees or advisory councils. At the end of every academic year (immediately after June 30 each year), all materials in the Development Courses that have remained untouched for a period of 2 prior years will be archived and accessible by e-LIS, who will search old courses at faculty request.

    Academic Groups. These courses are those such as the library modules, The Tutoring Center, and Professional Advisors. All staff seeking groups of students must have the approval of the department, school, or Office of Academic Affairs before students will be added.

    Faculty Organizations. Faculty may have courses created for a digital space that enhances committee work or academic work.
F. Incompletes

Oakland University Undergraduate policy (see page 70 of 2004-5 undergraduate catalog) on "I" grades is that they must be cleared during the first 8 weeks of the " semester (Fall or Winter) for which the student registers..." According to this policy, if a student receives an "I" grade in Winter, Spring and Summer semester, it would not need to be made up until 8 weeks into Fall, if he/she registered for Fall. If the student had an incomplete in fall, and registered for winter, he/she would have 8 weeks into winter to complete the course. If the student had an incomplete in fall or winter and did not register for the following winter or fall, he/she would have 1 calendar year from the end of the semester to complete it. Also there are P grades that indicate "progress"- another type of incomplete that get 2 years from the end of the term of registration for completion.

Learning Management Systems will have two full and consecutive semesters worth of courses, available to partially accommodate incompletes. Since the Learning Management Systems server simply and physically can not accommodate any more than the 5000 courses per two semesters that it handles now, we will be dependent on conforming to the catalog by means of archived courses. Former Learning Management Systems' courses that are archived will be available by request from a form on the e-LIS website. e-LIS will construct a shell for the archived course and import it so that the instructor and student can both access it.

Students with incompletes may access their old course if it's from the previous semester. If faculty want such students to complete their grade accessing the current semester's course, we will add the student to the new course.

G. Course Ownership

Faculty shall individually own their courses in Learning Management Systems. No other faculty member, administrator, or academic unit may copy an individual's Learning Management Systems' course without their written permission. However, if a particular unit and their faculty to share modules or courses among a certain group approve alternate written arrangements or contracts, e-LIS will follow those arrangements if they are consistent with all other policies in this document.

H. User Support

Webpages at: contain links to four help request forms.
  • Help Request General Form--any type of help involving Learning Management Systems may be requested here by instructors and students.
  • Learning Management Systems' Development Courses--this form is to request additional practice courses on Learning Management Systems.
  • Faculty Test Account--faculty may ask for a student identity to test how elements of their Learning Management Systems' course are working.
  • Archives--faculty may request a copy of old Learning Management Systems' courses (older than one semester) from our archives. However, it would be best also for faculty to create their own backups of Learning Management Systems' courses and keep their own archives. e-Learning and Instructional Support will answer these emailed help requests within 48 hours.
I. Audits

The registrar's office looks upon learning management systems as an extension of Banner because student records come in from Banner and students can see their grades in the learning management system. If e-LIS puts unofficial audit students into the learning management system, there could be liability issues with offering grades and materials to non-students. So only officially registered audits will be added to Learning Management Systems' courses.

J. Student Privacy

Learning Management Systems usually are password-protected, so that students meet in a private online classroom space. Although students generally should not see each other's registry information without consent, such as emails, the Participants Block in Moodle does allow students to see other emails within a particular course. The Participants Block may be hidden from students by an instructor closing the eye icon or students may hide their email in the Edit Profile area.

Reviewed by:
E-LIS Faculty Advisory Committee 10/27/06
Senate Academic Computing Committee 10/27/06
Academic Council 1/17/07

Academic Recognition of Deceased Students

Oakland University reserves the award of academic degrees to persons who have met all requirements for the completion of those degrees, except in the instances of Honorary Degrees that are awarded solely upon the authority of the Board of Trustees of the University.

It may be requested of the University that academic recognition be bestowed posthumously to a deceased student who did not complete degree requirements and who did not meet the prescribed criteria for an honorary degree. In such a circumstance, the University may, upon request of the family, spouse or significant other of the subject student and upon approval of the appropriate dean, confer a degree, if the deceased student had met the requirements as set forth below.

Baccalaureate Degree Student: To be eligible for this University recognition, a deceased student who, at the time of termination of study, was pursuing a Bachelor Degree, shall have met a minimum of 90 percent of the requirements in each published category: general education, departmental, college/school, University.

Master's Degree Student: To be eligible for this University recognition, a deceased student who, at the time of termination of study, was pursuing a master's degree, shall have met a minimum of:

a) Successful completion, when applicable, of comprehensive examinations, and 90 percent of required credit hours in every published curricular category in programs that do not require a master's degree thesis; or,

b) Successful completion, when applicable, of comprehensive examinations, 100 percent of credit hours in every published curricular category, faculty acceptance of a thesis topic and demonstrable progress on thesis research in programs requiring a thesis.

Doctoral Degree Student: To be eligible for this University recognition, a deceased student who, at the time of termination of study, was pursuing a doctoral degree, shall have met a minimum of 100 percent of requirements in every published category, preliminary or comprehensive examinations, faculty acceptance of dissertation topic, and demonstrable progress on dissertation research.

The commencement program will list the degree candidate with an asterisk and the word “Posthumously” at the bottom of the page. The degree candidate’s parents, spouse or significant other will be invited to attend the commencement ceremony and accept the diploma cover when the student’s name is called. The diploma will note that the degree was awarded posthumously.

The academic record will be marked “Degree conferred posthumously”. A copy of the academic record will be released, if requested, to an attorney representing the estate of the deceased student.

Oakland University Academic Calendar Requirements
  • The Fall and Winter semesters shall have 14 weeks of instruction and six days of final examinations. However, due to holidays when classes are not in session, classes meeting one day per week shall have 13 weeks of instruction. 
  • New Student Convocation shall be scheduled prior to the start of the Fall semester.
  • The first day of classes for every semester, term or session shall begin at 7:30 a.m. except when Fall classes begin at 5:00 p.m., the day after Labor Day. 
  • Whenever possible, there shall be at least one business day before the start of the Winter semester.
  • For Fall and Winter semesters, one study day prior to the start of final examinations shall be scheduled.
  • For the Fall and Winter semesters, final examinations shall end before Fall and Spring commencements. 
  • Fall commencement shall be scheduled the Saturday in December on the last day of final examinations.
  • The winter recess shall be scheduled at the mid-point of the Winter semester.
  • Spring commencement shall be scheduled the first Saturday in May.
  • The Summer semester shall 14 weeks of instruction, six days of final exams and one recess week. However, due to holidays when classes are not in session, classes meeting one day per week shall have 13 weeks of instruction. Summer sessions shall have seven weeks of instruction and three days of final examinations. However, due to holidays, affected classes meeting one day per week shall have six weeks of instruction.
  • There shall be at least one week between the end of a semester and the start of the next semester. This allows for students to review grades and determine whether they should add or drop courses for the upcoming semester. This also allows time for departments who monitor student academic progress to do their work. This also provides an opportunity for classroom cleaning and maintenance prior to the start of the upcoming term.
  • Classes are suspended on the following holidays:
    • Labor Day (first Monday in September)
    • Thanksgiving Recess-Thursday, Friday and Saturday
    • Martin Luther King, Jr. Day (third Monday in January)
    • Memorial Day (last Monday in May)
    • Independence Day(s) if Independence Day falls on a Friday, classes are also suspended Saturday.
  • The calendar shall meet all AAUP contractual agreements.
  • The calendar shall be reviewed by the following bodies:
    • President’s Cabinet
    • Academic Council
    • AAUP Executive Committee
Revised February 11, 2009

Terms and Parts of Term

The Office of the Registrar will maintain schedules for three terms: Fall, Winter and Summer.

Seven standard parts-of-term will be maintained within each term to accommodate flexible scheduling. Additional parts of term will only be added after discussion with the Registrar and approved by the Provost. Evaluation of terms and parts of term will be given after review of the following academic goals:
  • Academic quality
  • Contact hours and accreditation
  • Financial aid compliance
  • Compliance with mandates from external research organizations
  • Official headcount reporting
Reviewed and Approved by the Provost and Academic Council, December 2007

Grade Posting Policy

Oakland University is subject to the provisions of the Federal Family Educational Rights and Privacy Act of 1974, which makes student records confidential. Accordingly, student grades may not be publicly posted in any form that uses social security numbers or violates the confidentiality of student records. Students now have access to their final grades through SAIL.

Mid-Term Evaluations

Senate legislation enacted in April 2003 requires that instructors of 100- and 200- level courses provide registered students with mid-term evaluations if their academic progress is unsatisfactory (as defined by the instructor) by the seventh week of classes. The legislation requires that only those students who are making unsatisfactory progress need to be notified. The intent of the legislation is to provide students with notification in time for them to seek assistance to improve their performance before withdrawing from or failing the course.

The deadlines for the 2013 - 14 Academic Year are as follows:
  • Fall 2013: Friday, October 18, 2013
  • Winter 2014: Friday, February 21, 2014
The deadlines for the 2014 - 15 Academic Year are as follows:
  • Fall 2014: Friday, October 17, 2014
  • Winter 2015: Friday, February 20, 2015

Mid-Term Notice of Progress Details

To: Members of the University Faculty

From: Scott Crabill Interim Vice Provost for Undergraduate Education

Subject: Mid-Term Notice of Progress in 100- and 200-Level Courses Fall and Winter Semester

Senate legislation enacted in April 2003 requires that instructors of 100- and 200-level courses provide registered students with mid-term evaluations if their academic progress is unsatisfactory (as defined by the instructor) by the seventh week of classes. The legislation requires that only those students who are making unsatisfactory progress need to be notified. The intent of the legislation is to provide students with notification in time for them to seek assistance to improve their performance before withdrawing from or failing the course.

To comply with the Senate legislation faculty teaching 100- and 200-level courses should:
  • Enter a “U” in the Banner grading system for each student whose progress is unsatisfactory. (See Faculty Instructions for Mid-Term Web Grading
  • If all students in your class are currently making satisfactory progress, please enter a “S” for the first student who appears on your mid-term grade list. This is notification to your Dean’s Office that the 100-200 level class has been reviewed. 
  • After entering the mid-term evaluations in the Banner system, the faculty member should announce to the class that mid-term evaluations are available and that students will receive an e-mail from The Tutoring Center regarding how to access the mid-term evaluation. 
  • If a student receives a “U,” the student should be advised to talk with the faculty teaching the course, seek assistance from The Tutoring Center, and/or talk with their academic adviser. 
  • Please advise your class that students who do not receive a “U” are currently making satisfactory progress in your course but must continue to perform at or above their current level to maintain that status.
As an ongoing measure, please remember to put a statement in your syllabus each semester letting students know that they will receive mid-term evaluations.

Thank you for your cooperation in observing this policy. If it raises questions, please call Linda Pletz at extension 4955.

Final-Week Testing and Final Exams

University Senate legislation prohibits scheduling any test during the last week of classes in any fall or winter semester or the last three days of spring or summer terms. Take-home finals should not be due on or prior to the last day of classes.
Final examinations are to be administered in the classroom in which classes have been held. If circumstances require that a different room be used, changes may be made with the Registrar with the approval of the department chair. Room change information should be made available to the students in a timely fashion.

Important Dates and Final Exams Schedule

NOTE TO FACULTY/DEPARTMENT:  If your class meeting time is not listed, please contact the Office of the Registrar for a final examination assignment.

Final exams are generally held in the regular classroom, but at different times. Plan ahead for finals. Click here  and select the FINAL EXAMS tab for PDFs of posted final exam dates and times.

ONLINE COURSES: If the instructor elects to give an on-campus final exam, that exam will take place on Saturday of the final examination period.  The time and location of the final exam will be provided by the instructor.

Final grades from instructors are due in the Office of the Registrar within 48 hours of the close of each examination period or at 10 a.m. the following work day.

No student is required to take more than three examinations during any one day of the final examination period.  Students who have more than two examinations scheduled during one calendar day during the final examination period may take their class schedules to the Dean's Office in the College/School for assistance in arranging for an alternate time for the last of the three examinations.


If the university should close due to inclement weather or other emergency, any missed examination periods or days will be made up in sequence on the first day or days after the end of the originally scheduled final examination period.  Rescheduled exams will take place at the same times and in the same places as originally scheduled.  No exams will be rescheduled on Sunday.