- OU Administrative Policies and Procedures
- Facilities and Property
- 365 Surplus Property Disposal
- Academic
- Business and Finance
- 200 Authorized Signers
- 207 Business Expenditures
- 208 Business Meals and Hosting Expense
- 210 Cash Receipts
- 212 Payment Card Information Security Requirements
- 218 Data Entry Standards for Ellucian Banner Users
- 225 Funding Positions - Regulations and Procedures
- 240 Interdepartmental Charges (IDC)
- 257 Moving Expenses
- 262 Tax Classifications - Independent Contractor vs. Employee
- 266 Petty Cash
- 270 Sales and Use Tax on Rental Property
- 275 Special Checks
- Facilities and Property
- 300 Air Conditioning and Heating
- 310 Building Repairs, Alterations, Renovations and/or Modifications
- 315 Routine Maintenance, Capital Asset Management, and Miscellaneous Facilities Management Departmental Services
- 320 Campus Signs
- 350 Key Control
- 360 Property Management
- 365 Surplus Property Disposal
- 370 Use of Oakland University Facilities
- 380 Work Orders
- General/Governance
- 400 Alcoholic Beverages
- 402 Exceptions to Administrative Policies and Procedures
- 406 Conflict of Interest Policy
- 409 The Constitution of The Oakland University Senate
- 410 Contracting and Employment Appointment Authority
- 412 Detection of and Response to Identity Theft Red Flags
- 415 Distribution and Solicitation on Campus
- 423 Flags at Half-Staff
- 430 Freedom Of Information Act
- 435 Games of Chance Procedures
- 455 Death of Faculty, Staff, Retiree, and Student - Notices and Floral Tributes
- 460 Commemorative Gifts - Trees/Benches
- 465 Patent Policy And Procedures
- 470 Release of Student Educational Records
- 475 Smoke-Free Campus
- 480 University Archives
- 481 Records Retention and Disposal
- 482 University Closing
- 483 Parking During A Snow Emergency
- 486 University Posting Policy
- Communications and Marketing
- Gifts and Grants
- Health and Safety
- 605 Crisis Management Team
- 610 Driving Practices and Standards
- 615 Animals in University Facilities and on University Grounds
- 620 Environmental Health and Safety
- 625 Student Sexual Misconduct Policy
- 630 Youth Protection Policy
- 640 Oakland University Ordinances
- 642 Parking Regulations and Road Closure Procedures
- 648 Vehicles On Campus Sidewalks And Lawns
- 655 Radio Communications Systems
- 674 Surveillance and Monitoring Technology
- 675 Safety and Security Alarm Systems
- 676 Use of Unmanned Aircraft Systems and Drones
- Human Resources
- 704 Internal Promotions and Transfers
- 710 Administrative Guidelines Prohibiting Discrimination
- 711 Guidelines for Handling Discrimination Complaints
- 712 Administrative Guidelines Supporting the Equal Opportunity Policy
- 714 Workplace Bullying
- 718 Employment of High School Students and Minors
- 725 Filling Vacancies (Excluding Academic)
- 750 Oakland University Faculty Hiring Procedures
- 770 Temporary and Casual Employees
- Information Technology
- Purchasing
- Risk Management
- Students
- Travel
- University Services
- Policy Search
OU Administrative Policies
and Procedures
Police & Support Services, Room 13
201 Meadow Brook Road
Rochester ,
MI
48309-4482
(location map)

365 Surplus Property Disposal
SUBJECT: | SURPLUS PROPERTY DISPOSAL |
NUMBER: | 365 |
AUTHORIZING BODY: | VICE PRESIDENT FOR FINANCE AND ADMINISTRATION |
RESPONSIBLE OFFICE: | UNIVERSITY SERVICES / PROPERTY MANAGEMENT |
DATE ISSUED: | NOVEMBER 2010 |
LAST UPDATE: | APRIL 2017 |
RATIONALE: To identify responsibility for disposition of surplus University Property in a consistent, timely and fiscally sound manner. Management of Surplus Property and its storage at the Grizzly University Storage (GUS) building requires continuous attention in order to minimize overall expense to the University. A well-managed Disposal process is a basic and necessary internal control for any organization. | |
POLICY: The University is the sole owner of Property purchased with any University funds or accepted as a donation. The Property Management Office (PMO) has been delegated the authority for Disposal of any University Surplus Property. Disposal options include redistribution within the University, Cannibalization, public sale, scrap or approved donation to another non-profit organization. This authority includes permission to incur expense for Disposal by an outside trash or recycling vendor. | |
SCOPE AND APPLICABILITY: This policy applies to all administrators, faculty, staff and students who are in possession of University Property of any kind, and the PMO in its interaction with outside consumers or vendors. | |
DEFINITIONS:
Biohazardous Waste: Hazardous biological materials which can impact the environment, agriculture, and cause disease to living organisms, including humans, animals and plants.
Electronic Waste (“E-waste”): Any unwanted electronic device likely to contain hazardous materials, such as lead and mercury. A partial list includes: CRT devices, LCD screens, computers and peripherals, printers, copy machines, telephones and microwaves.
Federally Funded Property: Includes all Property purchased with grant funds from a Federal agency in conjunction with the Research Office. Examples: Department of Defense, National Science Foundation, National Institute of Health.
GUS – Grizzly University Storage: A Property Management Office facility located at 3921 Lonedale is used for storage and Disposal of material, furniture, and equipment released as surplus by Responsible Departments. Notice of Computer Release: Form used by a system administrator to acknowledge that all data and software has been removed from a computer prior to release to PMO. It is available on the UTS website. Property: A tangible item owned by, or in possession of, the University which is nonexpendable - that is, not consumed in use and retains its original identity during the period of use. This typically includes vehicles, furniture, electronics and other equipment. It does not include real Property (land or buildings) nor expendable supplies. Property Management Office (PMO): The Property Management Office is responsible for fixed asset control and surplus Disposal. Property Release Form (PRF): A University form used to reassign or release University Property. This form may be found on the Property Management website. Responsible Department: The operating department responsible for, or having custody of, University Property. Surplus Property: A non-expendable item of Property which no longer has useful value to the Responsible Department and is being considered for repurposing or Disposal.. | |
PROCEDURES:
A. General: All Property that is transferred, sold or otherwise disposed of, must be processed through the PMO regardless of perceived current value. 1. Office supplies -- such as binders, paper trays, hanging folders, ink cartridges B. Disposition of Surplus Property: If a Responsible Department deems an item or pieces of University Property to be surplus, a Property Release Form (PRF) must be used to dispose of such items, regardless of the original cost or current value or usefulness of the Property. Completed Property Release Forms should be submitted by e-mail to surplus@oakland.edu. The PMO will work with the department to determine the initial disposition -- which normally will be to GUS. Laboratory Property must be decontaminated before it can be released to the PMO. The Environmental Health & Safety department must be notified of all laboratory Property, including electronics, and hazardous waste containers prior to Disposal. A certificate of decontamination (Laboratory Equipment Safety Release Form), signed by an Environmental Health and Safety staff member, must be completed and accompany the item(s). (See OU AP&P #620 Environmental Health and Safety).
| |
RELATED POLICIES AND FORMS: OU AP&P #620 Environmental Health and Safety OU AP&P #880 System Administration Responsibilities | |
APPENDIX: | |