Evaluation of Elective Performance

Authorizing Body:

Curriculum Committee

Date Issued:

February 19, 2014

Last Update:

November 20, 2023


To ensure that students are evaluated in a manner that is consistent with the School of Medicine's educational objective(s).

Scope and Applicability:

All students enrolled in the School of Medicine

Standard Practice Guideline:

An evaluation form must be submitted for every elective experience to receive credit.


Elective Directors will submit an evaluation of the student's performance at the end of each elective experience. Only the grades of P1, FAIL, and HONORS are available in electives. Grades are assigned based on the Clinical Performance Evaluation for Electives (CPEE) and completion of all requirements of the elective, which may in some cases entail a paper, presentation, or other assignment.

CPEE forms are sent to the Elective Clerkship Director(s) by the School of Medicine Director of Records and Registration.

A final grade for the elective will not be posted until the evaluation forms have been returned to the School of Medicine Director of Records and Registration. Students should review their online academic record periodically to ensure that evaluations have been posted.

It is the student’s responsibility to make certain that all CPEEs, including away electives, have been submitted and received by the School of Medicine Director of Records and Registration. In instances where the CPEE form is not available or appropriate, OUWB will accept an alternative student evaluation of performance form as identified by the department or program sponsoring the elective. If the grade submitted is not consistent with the OUWB grade scale, the translation of grades will be the responsibility of the Associate Dean for Undergraduate Clinical Education.


Related Policies and Forms: