2003 - 2004 Academic Year - Graduate Council

2003 - 2004 Academic Year

2003-2004 Graduate Council Archives

Agenda/Minutes

September 10, 2003

GRADUATE COUNCIL AGENDA 
September 10, 2003 2:00 PM 100 KRESGE LIBRARY

1. Call to order

2. Welcome to Graduate Council

3. Overview of activities for the academic year

4. Web communication

5. Appointment of secretary, parliamentarian and vice chairperson


MINUTES OF THE MEETING

September 10, 2003 
100 KRESGE LIBRARY 
APPROVED: 10-08-2003

Present: Ranald Hansen, Lisa Hawley, Vincent Khapoya, Kathleen Moore, Mildred Merz, Sherri Oden, Claire Rammel, Darlene Schott-Baer, Ishwar Sethi
Absent: Mohinder Parkash

Call to Order 
This meeting was convened at 2:10 p.m. by Ranald Hansen, Interim Vice Provost for Research and Graduate Study.

I. APPROVAL OF MINUTES 
No minutes to approve

II. REPORT OF THE CHAIR 
Overview of Activities for the Academic Year Graduate Program Review Kathleen Moore chaired a subcommittee last academic year that evaluated the current Graduate Program Review Guidelines. Some modifications were made and a pilot study was conducted using the program review submitted by the MPA program. Graduate Council will be discussing the results of the pilot study and finalizing new guidelines during this academic year. Graduate Council Annual Report A copy of the 2002-2003 Graduate Council Annual Report was distributed, noting a copy is also available on the web site. While there were many new programs initiated during the last year, the Council still has many continuing issues slated for review this year. Funding of Graduate Assistantships For many years, Oakland University has offered two programs for employing Graduate Assistantships: (1) general fund positions (supported through the Office of Graduate Study) and (2) the “Kleckner Plan,” an incentive plan designed to provide tuition to students who are supported from grants with indirect costs to the institution. Last year a proposal was approved by President Russi to create graduate assistantship packages, that provided increased stipend dollars, from the funds available through the general fund positions (OGS). The “Kleckner Plan”, which has been historically funded outside the OGS position fund, required the submission of a new budget. Randy Hansen has been working on a proposal and budget to develop an incentive fund. Cooley Law School As of Fall 2003, Thomas M Cooley Law School (TMC) is primarily located in multiple floors of O’Dowd Hall. Their library has been established on the second floor of O’Dowd Hall, in the former Learning Resource Center. It is open to Oakland University faculty, staff and students. The faculty offices are on the third floor of O’Dowd, while administrative offices are on the fourth floor. OU and TMC partnered this summer to renovate 202 O’Dowd Hall. This classroom was redesigned into three smaller classrooms. Each classroom can accommodate approximately 90 people. Thomas M Cooley Law School will operate from 202A and 202B O’Dowd Hall. Darlene Schott-Baer suggested having a member from TMC be represented at the Graduate Council, perhaps as ex-officio. Vincent Khapoya suggested that before getting Cooley more involved in our campus community, Dr. Moudgil or Dr. Russi should properly prepare the Senate. It was suggested by Randy Hansen that the appointed OU faculty subcommittee could assist in preparing some of the documentation. Graduate Catalog Claire Rammel announced that the graduate catalog for 2003-2005 would be released September 12th. Copies will be distributed to units on campus, with a copy on the Oakland University web site. Web Communication

The Office of Research and Graduate Study is in the process of reviewing its web site for faculty content. Their goal is to include more items, which are of interest to faculty. If anyone has any problems with using the web page, they can contact Steve Szalay who is the IT support for RGS.

III. OLD BUSINESS

III. NEW BUSINESS 
Kathleen Moore was appointed Vice Chair of the Graduate Council, Claire Rammel as Parliamentarian, and Barbara Kooiman /Claire Rammel will work together as secretary.

IV. ADJOURNMENT 
The meeting was adjourned at 3:00 p.m. The next meeting is scheduled for Wednesday, September 24, 2003.

October 8, 2003

GRADUATE COUNCIL AGENDA 
October 8, 2003
 
2:00 PM 
100 KRESGE LIBRARY 

1. Call to order 

2. Approval of minutes from 09-10-2003 

3. Report of the Chair 

4. Old Business 

5. New Business 

a. First Reading Graduate Certificate Proposal in Higher Education – Sandra Packard 

b. First Reading ESL Endorsement – Peter Binkert 

c. Dissertation/Thesis Guidelines 

d. Commencement Issues 

6. Good and Welfare 
 

MINUTES OF THE MEETING 

October 8, 2003 
100 KRESGE LIBRARY 
Approved: 11-12-2003

Present: Ronald Sudol, Lisa Hawley, Vincent Khapoya, Kathleen Moore, Mildred Merz, Sherri Oden, Mohinder Parkash , Claire Rammel, Darlene Schott-Baer, Kris Thompson
Absent:
 Ishwar Sethi Guests: Peter Binkert, Sandra Packard
Staff:
 Julie Delaney, Lynette Folken

Call to Order This meeting was convened at 2:10 p.m. by Ronald Sudol, Associate Provost.

I. APPROVAL OF MINUTES 
The MOTION to approve the minutes of September 10, 2003 was made, Seconded and Passed, unanimously.

II. REPORT OF THE CHAIR 
Ron Sudol introduced himself as the recently assigned chair of Graduate Council and presented a brief overview of the restructuring of the Office of Graduate Study. He reported the administration’s concern that the merger of the Office of Research, Grants and Contract with the Office of Graduate Study had not been successful and the feeling that both departments would be strengthened by a separation. Over the next few months, the question of what is the most effective model for Oakland University will be decided. Can the university have an effective graduate program under the current system or will more structuring be needed? Kathleen Moore asked if one of the possible models is the establishment of a graduate dean and stated that need for a strong voice to fight for the good of the graduate academic programs. Mr. Sudol replied that is certainly a model that is provided for in the constitution and assured Ms. Moore that a “voice” would be there. Ms. Rammel reminded the Council that three options were suggested in the task force report, and Mr. Sudol agreed that the task force report should be brought forward for review. Claire Rammel also answered questions about how the staff had been divided between the two departments.

III. OLD BUSINESS: 
Graduate Student Appeal Ron Sudol updated the Graduate Council on the status of a graduate student appeal, submitted to the Student Conduct sub-committee’s for review. The sub-committee reported their review was completed in August and a report sent to the Dr. Hansen to take final action. Mr. Sudol will bring the case to closure and send appropriate correspondence to the student.

IV. NEW BUSINESS 
First Reading - ESL endorsement Peter Binkert provided an overview of the ESL endorsement proposal. The Department of Linguistics has received approval from the State of Michigan Board of Education to offer an ESL Endorsement for teacher certification. To enroll in the endorsement program, students must already be certified teachers in the State of Michigan. The program will consist of 20 credits taken in five successive semesters. The first cohort is slated to begin classes in Winter 2004. The program is budget neutral and can be offered without any additional faculty. MOTION was made, seconded and passed to WAIVE the second reading. MOTION was made, seconded and passed to APPROVE the proposed ESL endorsement, contingent upon Sheryl Klemanski’s confirmation that the program is budget neutral. First Reading - Graduate Certificate in Higher Education Sandra Packard explained that this is not a new program. The Graduate Certificate Program in Higher Education is designed for practicing university or college administrators who may already possess a doctoral degree, or who do not wish to pursue a doctoral degree at the present time, but wish to update and advance their professional knowledge and skills. The program will also serve mid-career professionals in other related work (college and university faculty, k -12 school administrators, etc.) who wish to explore a career change. The courses are already taught as part of the PhD in Education – educational leadership program. The proposal is budget neutral. Mohinder Parkash pointed out a curriculum error in the proposal: the accounting course should be ACC 511 not ACC 50. Ms. Packard will make the correction. Claire Rammel reminded Ms. Packard about a previous suggestion that these 900-level courses should be cross-listed with 600- or 700-level courses. As a reminder, Ms. Rammel explained that 900-level courses are restricted to doctoral students. Therefore, to offer these courses in a Graduate Certificate program, these courses would have to be cross-listed as a 600- or 700-level course. Ms. Packard replied that she had presented that suggestion; however, the faculty was not ready to accommodate the request. She will put the issue back on the department agenda, and provide follow up to Claire Rammel. MOTION was made, seconded and passed to WAIVE the second reading. MOTION was made, seconded and passed to APPROVE the proposed Graduate Certificate in Higher Education. (With the proviso that Claire Rammel receives the appropriate Course Action Forms to cross list current 900-level courses with 600- or 700-level courses AND ACC 511 corrections).

Thesis/dissertation manual Claire Rammel informed Graduate Council that the Office of Graduate Study is using very old and limited guidelines for thesis and dissertation format. She asked that a subcommittee be formed to review thesis and dissertation format requirements with the intent of producing an online manual. The subcommittee will also be asked to review format changes, which must be introduced to conform to the requirements of University Microfilms International (UMI). It was suggested that the subcommittee be comprised of Council members as well as outside faculty members and should include representatives from large dissertation-producing departments. The following Council members agreed to serve on the subcommittee in various capacities: Sheri Oden (School of Education and Human Services) Lisa Hawley (School of Education and Human Services) Mildred Merz (Kresge Library) Claire Rammel (Office of Graduate Study), Chair Representation will be sought from the College of Arts and Sciences, the School of Engineering and Computer Science and the School of Health Sciences. Proposed Policy Commencement Ceremony – Graduate student eligibility Claire Rammel presented an overview of the proposed policy. Due to changes in commencement ceremony dates, it has become necessary to solidify commencement participation dates for doctoral students. Ms. Rammel explained that although there is a distinct difference between graduation and commencement, there is considerable confusion among students between the two. The semester of graduation refers to the term in which the student files an application for degree.

This is typically the semester in which the student completes degree requirements. Commencement ceremonies are held twice each year. A chart was distributed to Council members, outlining the proposal as follows. May (Spring) Ceremony Participation Winter semester doctoral degree candidates, who have completed all degree requirements, as defined in the Current Graduate dissertation/Thesis Processing Requirements Policy, by the published Office of Graduate study deadlines, are eligible to participate in May (Spring) ceremony. Winter and spring semester master’s degree candidates are eligible to participate in May (spring) ceremony. December (Fall) Ceremony Participation Fall, Spring and summer semester doctoral degree candidates, who have completed all degree requirements, as defined in the Current Graduate dissertation/Thesis Processing Requirements Policy, by the published Office of Graduate study deadlines, are eligible to participate in December (Fall) ceremony. Summer and Fall semester master’s degree candidates are eligible to participate in December (fall) ceremony. Sheri Oden asked if doctoral students who are eligible to participate in December commencement in one year could move forward to Spring commencement in the next year. Claire Rammel confirmed that students might move forward to the next commencement ceremony.

MOTION was made, seconded and passed to APPROVE the proposed policy.

IV. ADJOURNMENT 
The meeting was adjourned at 3:55 p.m. The next meeting is scheduled for Wednesday, October 22, 2003.

November 12, 2003

GRADUATE COUNCIL AGENDA 
November 12, 2003 
2:00 PM 
100 KRESGE LIBRARY 

1. Call to order 

2. Approval of minutes from 10-08-2003 

3. Report of the Chair 

4. Old Business 

5. New Business 

a. First Reading PM Certificate Adult/Gerontological Nurse Practitioner 
b. Proposed Policy –Graduate Application Requirements for Students with Foreign Academic Credentials 

6. Good and Welfare


MINUTES OF THE MEETING 

November 12, 2003 
100 KRESGE LIBRARY 
Approved:

Present: Ronald Sudol, Lisa Hawley, Vincent Khapoya, Kathleen Moore, Mildred Merz, Sherri Oden, Mohinder Parkash, Claire Rammel, Darlene Schott-Baer Absent: Ishwar Sethi, Kris Thompson Guests: Christina Grabowski Staff: Julie Delaney, Lynette Folken 

Call to Order 
This meeting was convened at 2:05 p.m. by Ronald Sudol, Associate Provost. 

I. APPROVAL OF MINUTES
 
The MOTION to approve the minutes of October 8, 2003 was made, Seconded and Passed, unanimously. 

II. REPORT OF THE CHAIR
 
Ron Sudol updated the council members on the status of the graduate student appeal discussed at the last meeting. He reported that the student has been reinstated on the recommendation of the subcommittee. Mr. Sudol apprised council of a grievance presented to him by a delegation of 15 graduate assistants regarding the lack of course fee funding in the graduate assistantship program. Claire Rammel explained that after the graduate assistant budget was reduced, there was insufficient funding to cover course fees. The solution to the problem was made possible by the generosity of the School of Engineering and Computer Science. Ph.D. students in engineering do not take 24 credits during the academic year and course offerings in spring and summer are minimal; therefore, it was decided to recapture their unused eight credits of tuition and reallocate funding across the university, so each school and college will receive the benefit of course fees. This new policy will be retroactive to fall; refunding will be initiated later this semester. Claire Rammel reported that she is recruiting members for the thesis/dissertation committee, and is still looking for a person to chair the OU-Cooley Law School faculty subcommittee. 

III. OLD BUSINESS: 
ESL endorsement Claire Rammel reported that the endorsement letter from the state had been received and the program could proceed. Graduate Certificate in Higher Education Sheryl Klemanski reviewed the proposal and found it to be budget neutral. The School of Education and Human Resources may move ahead with the program. 

IV. NEW BUSINESS 

Graduate Application Requirements for Students with Foreign Educational Credentials Christina Grabowski, Graduate Admissions, proposed minimizing institutional application requirements for students with foreign academic credentials and allowing individual programs to determine which application requirements are needed to admit these students. Currently, all students with foreign academic credentials need to submit a course-by-course transcript evaluation, which is produced by a third party. GRE scores are also required. Some departments require a course-by-course transcript evaluation; however, other departments do not need a detailed version of the transcript evaluation in order to make an admit decision. The general report is needed minimally as an institutional requirement to 1) provide equivalency of the degree in a U.S. bachelor institution and 2) provide authenticity of documentation. The proposed policy eliminates the course-by-course transcript evaluation as an institutional requirement and replaces it with a general foreign transcript evaluation. Departments may choose to require the GRE exam as an additional application requirement. Official transcripts and English translations will still be required. According to Ms. Grabowski, the cost to the student would be greatly reduced. Claire Rammel reported that she took the proposal to Dean Frick who oversees a large number of international students in the School of Engineering and Computer Science. He was supportive of the proposed policy. Vincent Khapoya reminded those present that international faculty are very knowledgeable about foreign institutions and are a valuable resource. Ms. Rammel agreed but cautioned that transcript fraud is very hard to detect. MOTION was made, seconded and passed to WAIVE the second reading. MOTION was made, seconded and passed to APPROVE the proposed change to admission requirements for students with foreign credentials. First Reading - Post Master’s Certificate for Adult/Gerontological Nurse Practitioner Darlene Schott-Baer provided an overview of this program, which prepares the advanced practice nurse as a primary care provider for adult, older adult, and frail elder clients in a variety of settings. The curriculum focuses on culturally sensitive care, incorporating health promotion and management of acute and chronic health problems. Graduates are prepared to take an Adult Nurse Practitioner national certification examination and/or a Gerontological Nurse Practitioner national certification examination. The program requires no new courses, no new faculty and is budget neutral. A MOTION was seconded and passed. The Graduate Council will have a second reading at the next meeting. Minimum Credit Requirement for Graduate Programs Mohinder Parkash raised the topic of the 32-credit hour degree requirement and the possibility of offering a 30-hour master’s program. Claire Rammel replied that 32 credits is the existing minimum requirement; however, she can find no policy to confirm this and asked if the council should make a statement to formally endorse the minimum level. Discussion followed during which Vincent Khapoya, arguing for autonomy, stated that there is no need for guidelines as the institution has been meeting the practiced standard and has not been delivering programs below the minimum credit requirement. The other members concurred. Academic units bringing new programs before the council will have to justify those that do not meet the current standard. 

III. ADJOURNMENT 
The meeting was adjourned at 3:30 p.m. The next meeting is scheduled for Wednesday, December 10, 2003.

January 28, 2004

AGENDA IS NOT AVAILABLE

OAKLAND UNIVERSITY GRADUATE COUNCIL
MINUTES OF THE MEETING 
January 28, 2004

100 KRESGE LIBRARY
Approved:

Present: Ronald Sudol, Vincent Khapoya, Krzystof Kobus, Kathleen Moore, Mildred Merz, Sherri Oden, Mohinder Parkash , Claire Rammel, Darlene Schott-Baer, Kris Thompson. Absent: Lisa Hawley, Ishwar Sethi,
Staff: 
Julie Delaney, Lynette Folken

Call to Order 
This meeting was convened at 2:10 p.m. by Ronald Sudol, Associate Provost.

I. APPROVAL OF MINUTES

The MOTION to approve the minutes of December 10, 2003 was made, Seconded and Passed, unanimously.

II. REPORT OF THE CHAIR

Budget

Ron Sudol reported that he had no further information about the budget and gave a brief overview of the recent budget retreat at which the topic of regularizing faculty workload was introduced. Towards this end, a subcommittee of deans will be attempting to formulate a plan in which each dean would have to justify workloads in his/her area. Discussion followed regarding the difficulties of undertaking such a complicated process considering the various things for which faculty devote time, but don’t necessarily receive credit, e.g., thesis/dissertations, research/grants, special projects, and the difficulty of weighing one against the other.

Claire Rammel pointed out that the university does not force any kind of continuation enrollment, so there is no data affiliation between faculty load and thesis/dissertation oversight. Individual faculty members may be serving on more than one dissertation committee. Only the School of Nursing requires continuous enrollment showing that faculty are spending time with the students. In other areas, students register once and may not register again while working on their dissertations. Ms. Rammel suggested that the topics of residency requirement and continuation fee should be brought before Graduate Council.

More information from the budget retreat was shared including the offer by some employees to voluntarily reduce their work hours to 32 if the benefit structure is agreeable. The correlation between number of hours worked and benefits is being investigated. Ms. Rammel shared the Graduate Study’s budget proposal: a reduction in the cost of producing the graduate catalog and the discontinuation of an old agreement between Oakland University and Henry Ford Hospital.

As part of a Cooley Law School update, Ms. Rammel advised the council members that Cooley will be meeting once again with the Provost (and probably both presidents) about negotiating a “branch” agreement which is the final step towards moving the entire law school to the Oakland Campus. This final move will allow students to obtain the complete degree on this campus. Under the current “satellite” agreement, the number of credits a Cooley student can take, away from the Lansing campus, is limited. The first cohort of Cooley students will be ready to enroll under a “branch” agreement in fall 2004.

Continuing the Cooley Law School update, Ms. Rammel reported that the resident dean for Cooley Law School, John Nussbaumer, has met with most of the deans to discuss how Cooley and Oakland can integrate programs and degrees to respond to community needs. One of the community services that approached Cooley was the Pontiac Women’s Survival Center. In this particular instance, Mr. Nussbaumer met with Mary Otto, Linda Thompson and Luellen Ramey to discuss counseling and health service opportunities.

At the request of Darlene Schott-Baer, a discussion of the “disincentives” of incentive programs was added to the agenda. Ms. Schott-Baer reported that the School of Nursing introduced many on-line courses into their programs at a time when the university was encouraging departments to do so, but now is unable to get money back when these courses are included in an incentive program. An incentive program must have 90-95 percent “sit time.” Ms. Schott-Baer asked if there is anything that Graduate Council can do to help with this situation. Claire Rammel said she would make inquiries.

III. NEW BUSINESS

First Reading – RN to MSN Program

The proposed RN to MSN sequence would meet the requirements for both the undergraduate and graduate courses by combining related content in selected basic areas. Students would be admitted to the R.N. - M.S.N. program and matriculate more easily from undergraduate to graduate classes. The program involves the development of “transition” courses that would satisfy the undergraduate and graduate requirements and allow students to matriculate directly to graduate education. Content from two of the graduate foundation courses would be integrated with the content of two of the RN/BSN courses. This program involves a two-stage admission process.

A MOTION was seconded and passed for this to be a first reading. Graduate Council will return to it at the next meeting at which time the program budget will be introduced.

Policy Recommendation - Appeal of Grade Deadline

The Registrar, Steve Shablin, reports that his office has seen a considerable increase in students seeking an appeal of course grades assigned several years after initial grading of the course. He is requesting a policy recommendation from UCUI and the Graduate Council for a grade appeal deadline, associated with the semester in which the grade was earned. If approved, the recommendation will probably be passed to Academic Council before being presented to Senate for consideration.

Claire Rammel agreed with Mr. Shablin’s assessment and stated that Graduate Study is receiving an increasing number of grade appeals including many late appeals which are several years past the semester in which the grade was earned. This is causing considerable problems for all participants in the process. She also pointed out that if the council members agreed with the idea of a deadline for appeal of grade, a retention policy would have to be developed for the retention of course material through the end of the appeal deadline. Ms. Rammel distributed copies of two policy recommendations: Amendment to Grade Appeal Process and Student Final Exam, Term Paper, Projects Retention Policy.

During the discussion that ensued, those present agreed that students should have a legitimate period of time to appeal their grade, and they should have time to review materials to make a decision about the final grade. The following suggestions were put forward:

• A statement should be introduced allowing departments to have more stringent deadlines. • Oakland should be obligated to respond to the student’s appeal within a certain period of time. • A change should be made to the amendment to read Course Grade Appeal Process to clarify that the student is appealing a final grade. • To be official, an appeal form should be developed and sent from the instructor to the department chair. • Clarification of the meaning of “unclaimed/non-reviewed” materials should be given.

Graduate Council will return to this topic at the next meeting. Claire is going to review the University Retention Document to see if guidelines exist regarding how long faculty must retain course materials (exams, projects, papers etc.).

V. OLD BUSINESS

Discussion of Graduate Program Review Guidelines

Claire Rammel redistributed the proposed program review guidelines completed by a subcommittee of Graduate Council last year. She stressed the importance of approving and initiating them as soon as possible. Program reviews will be the main topic of discussion at the next meeting.

VI. ADJOURNMENT

The meeting was adjourned at 4:05 p.m. The next meeting is scheduled for Wednesday, February 11, 2004.

February 11, 2004

GRADUATE COUNCIL AGENDA 
February 11, 2004 2:00 PM 100 KRESGE LIBRARY

1. Call to order

2. Approval of minutes from January 28, 2004

3. Report of the Chair

4. Old Business

a. Second Reading RN to MSN Program - Darlene Schott-Baer

5. New Business 6. Good and Welfare


MINUTES OF THE MEETING 

February 11, 2004 
100 KRESGE LIBRARY 
Approved:

Present: Ronald Sudol, Lisa Hawley, Vincent Khapoya, Krzystof Kobus, Kathleen Moore, Mildred Merz, Sherri Oden, Mohinder Parkash , Claire Rammel, Darlene Schott-Baer, Ishwar Sethi, Kris Thompson.
Staff: Julie Delaney, Lynette Folken Call to Order This meeting was convened at 2:10 p.m. by Ronald Sudol, Associate Provost.

I. APPROVAL OF MINUTES 
The MOTION to approve the minutes of January 28, 2004 as corrected was made, Seconded and Passed, unanimously.

II. REPORT OF THE CHAIR 
Appeal of Grade – Document Retention Claire Rammel reported the current university retention policy states that faculty members must keep investigation backup materials for proven cases of wrongdoing (student papers, faculty grade books) for a period of seven years after separation. However, there is no policy clearly defined for graduate grade appeal. Ms. Rammel further stated that, overall, the university does not have a definition of the circumstances under which a student can appeal a grade; consequently, Graduate Study will research the policies at other institutions and come back to Graduate Council with an updated presentation.

ADMIN 701

Claire Rammel encouraged the council members to attend the ADMIN 701 presentation. ADMIN 701 is an organization that will be introducing an admissions workflow processing system to Oakland University. While the current focus of the presentation to Oakland is on applications, Graduate Study has asked if it could be expanded to include petitions of exceptions, transfer credit, grade changes, etc. The electronically imaged student file would be available to all academic service offices, identified faculty members and others on their desktops, in lieu of hand-delivered hard copies. The benefits of acquiring this system were discussed.

III. OLD BUSINESS 
Second Reading – RN to MSN Program MOTION was made, seconded and passed to APPROVE the proposed RN to MSN Program, contingent upon submission of a corrected budget.

VI. ADJOURNMENT 
The meeting was adjourned at 3:00 p.m. The next meeting is scheduled for Wednesday, March 10, 2004.

March 10, 2004

GRADUATE COUNCIL AGENDA 
March 10, 2004 
2:00 PM 
100 KRESGE LIBRARY 

1. Call to order 

2. Approval of minutes from February 11, 2004 

3. Report of the Chair 

4. Old Business 

A. Graduate Assistantship Agreement 
B. Update on format subcommittee 
C. Update on ADMIN.701 

5. New Business http://www2.oakland.edu/grad/web/grad_links.cfm?ID=4@3 

A. Susan Awbrey – Web Course Definition 
B. Academic Calendar 
C. First Reading: Program modifications for Master Training and Development 

6. Good and Welfare



MINUTES OF THE MEETING 
March 10, 2004 

100 KRESGE LIBRARY 
Approved:

Present: Ronald Sudol, Krzystof Kobus, Lisa Hawley, Kathleen Moore, Mildred Merz, Mohinder Parkash, Claire Rammel, Darlene Schott-Baer.
Absent:
 Vincent Khapoya, Sherri Oden, Ishwar Sethi, Kris Thompson Guests: Susan Awbrey, Chaundra Scott, Tomas Giberson
Staff:
 Julie Delaney, Lynette Folken

Call to Order
This meeting was convened at 2:05 p.m. by Ronald Sudol, Associate Provost.

I. APPROVAL OF MINUTES 
The MOTION to approve the minutes of February 11, 2004 was made, Seconded and Passed, unanimously.

II. OLD BUSINESS 
Graduate Assistantship Agreement Claire Rammel advised the Council that the legal department has finished their review of the graduate assistant agreement which is now a three-part package: letter of offer, graduate assistant agreement and optional breakout worksheet. The template letter of offer was developed with support from the legal department. The first two paragraphs of the new letter are mandatory; the remainder of the letter may be customized by the deans or academic units so the offer can reflect a more scholarly and academic tone rather than a contractual one. The contract language has been removed from the letter of offer and a separate contract document created that outlines the University’s expectations.

The tuition paragraph of the contract was written to satisfy the language of the IRS—using the term “tuition reduction” therefore allowing it to be non taxable. The new agreement also provides a section on monetary penalties for voluntary termination by the student. Inclusion of the worksheet is not mandatory. It was developed at the request of the School of Engineering and Computer Science to provide a potential graduate assistant with a detailed breakout of the offer. Using this worksheet, the student can make a good market comparison, i.e., comparing our offer to an offer from Wayne State or other institutions. Because Oakland classifies a graduate assistant as an in-state person, comparing the tuition portion of the offer was difficult. An easy explanation can now be provided by including the worksheet. Because Oakland has never had a formal description for graduate assistants, the deans requested research of this particular topic. At present, the three categories of graduate assistants are teaching, research or administrative, and each work unit is asked to report their status. Upon further review by the legal department, it has been decided that graduate assistants will now be divided into only two categories: teaching assistants or research assistants.

Update on Thesis/Dissertation Format subcommittee

Claire Rammel reported that three meetings of the Thesis/Dissertation Format subcommittee have been scheduled to review the new format guidelines. Because of scheduling difficulties, those who cannot meet face-to-face will participate in the review/suggestion process via other methods, e.g., electronically. Once the subcommittee has reviewed the current draft and their suggestions have been incorporated, the document will be presented to Graduate Council for review and approval.

III. NEW BUSINESS 
Web Course Definition Susan Awbrey, Vice Provost of Undergraduate Education, explained the need to provide students with a consistent definition of on-line classes and asked for Graduate Council’s consideration and approval before the matter is taken to Academic Council. At present, there is no consistency when courses are entered into the schedule of classes as web-enhanced or on-line. With input from the Registrar, UCUI came up with two different designations to be used for all on-line classes—graduate and undergraduate—listed in the Schedule of Classes:

• On-line class. Class is taught almost exclusively using on-line resources in place of in-class time.

• Web-enhanced class. Ten to forty percent of class time is replaced with on-line activities. This replacement time does not substitute for normal out-of-class assignments.

To the question of how 10% or 40% is defined, Claire Rammel recommended that the percentage needs to be calculated using classroom contact hours. Ms. Awbrey stated that UCUI would consider the use of “contact hours” instead of “time” and will try to clarify the web enhanced statement per a request by Darlene Schott-Bauer. First Reading: Program modifications for Master of Training and Development Tom Giverson, faculty from the School of Education, introduced the proposed MTD modifications. The existing MTD program requires 44 credit hours, and includes a requirement for a Master’s project. It also requires applicants to take the Graduate Record Examination (GRE). The proposal reduces the number of required credit hours to 36, eliminates the requirement for a Master’s project, and no longer requires applicants to complete the GRE. Mr. Giverson stated that the changes are minor and are needed to address competition from other programs, to focus the curriculum more specifically on advances in the field, and to move back to a cohort-based program. The Graduate Council members had several questions regarding the proposed admission requirements, particularly as it relates to the student writing deficiencies that were pointed out by the department representatives. It was very unclear to Council members how the new admission requirements could be considered a positive response to the writing concern. Graduate Council will continue discussions with the department representatives at the second reading. Academic Calendar Ron Sudol reviewed the academic calendar discussion by Senate. He explained a concern regarding winter recess, which historically has comes half-way in the term. Winter recess will now come after the eighth week, instead of after the seventh week. Mr. Sudol then discussed the possibility of a pre-Labor Day fall semester start date and made the recommendation to council members that since the final decision has not yet been made, now is the time to submit ideas and feedback.

IV. Good and Welfare 
Claire Rammel asked the Council to consider the problems encountered when dealing with student dismissals. Currently, fall term grades roll right before the December break. Graduate committees return in January and must evaluate those graduate students with grades below 3.0. After identifying problem students, the departments make recommendations to Graduate Study for dismissal. As a result, the University is dismissing students who are a month into their next class in winter term. This is causing problems for both the students and administrative units, such as Financial Aid and the Registrar. Ms. Rammel also expressed concerns with doctoral students and the OU commencement ceremony. The present commencement program PRINTER deadlines are so far in advance of the doctoral dissertation defense, that most students must wait up to three terms to participate in a ceremony. A suggestion was made to develop a distinctive addition to the printed program for doctoral students. Claire Rammel will take this suggestion to the Provost for his support.

V. ADJOURNMENT 
The meeting was adjourned at 3:45 p.m. The next meeting is scheduled for Wednesday, April 14, 2004.

April 28, 2004

GRADUATE COUNCIL AGENDA 
April 28, 2004 2:00 PM 100 KRESGE LIBRARY 

1. Call to order 

2. Approval of minutes from March 10, 2004 

3. Report of the Chair 
A. Cooley update 

4. Old Business 

A. Second Reading: Web usage within courses 
B. Second Reading: Program modifications for Master Training & Development 
C. Second Reading: MAT in Education (name change from MAT in Secondary Education) and new program track in Elementary Education 
D. Second Reading: DscPT program changes 

5. New Business http://www2.oakland.edu/grad/web/grad_links.cfm?ID=4@3 

A. Handout Revision Master of Accounting Program 
B. Handout MS in Safety Management 
B. Handout Guide to the Preparation of Graduate Theses/Dissertations 

6. Good and Welfare


MINUTES OF THE MEETING 
April 28, 2004 

100 KRESGE LIBRARY 
Approved: 

Present: Ronald Sudol, Lisa Hawley, Krzystof Kobus, Kathleen Moore, Mildred Merz, Sherri Oden, Claire Rammel, Darlene Schott-Baer, Kris Thompson. Absent: Ishwar Sethi, Vincent Khapoya, Mohinder Parkash, Guests: Robert Wiggins, Michael Long Staff: Julie Delaney, Lynette Folken 

Call to Order 
This meeting was convened at 2:06 p.m. by Ronald Sudol, Associate Provost. 

I. APPROVAL OF MINUTES 

Approval of the minutes from the April 14th meeting were delayed until May 12th 

II. REPORT OF THE CHAIR 

Graduate Council Appointees to Research Committee Ron Sudol reported that Lawrence Lilleston will serve as an appointee on the Research Committee. The second appointee position is still open, and Mr. Sudol asked the Council members to email any nominations. Cooley Update The Federal judge took jurisdiction from the American Bar Association (ABA) and counsel and has given ABA the directive to come back with a decision based on merit (which includes site visits). At present, Cooley cannot offer satellite programs at either the Western Michigan University campus or Oakland University campus, and the branch programs are on hold, until the decision has been made. However, Cooley can start its new spring cohort program which includes 75 students. 

III. OLD BUSINESS 
Second Reading Web Usage within courses Graduate Council approved the revised document, "Web Usage Within Courses", presented by Susan Awbrey, Vice Provost for Undergraduate Education. Second Reading: Masters in Training and Development Program Revisions Representing the Department of Human Resource Development, Mike Long reported that all applicants would be interviewed and required to submit a supervised writing sample, in keeping with the concerns expressed by some Council members. As requested, Path A and Path B have been replaced with more descriptive names: Instructional Design and Technology and Organizational Development and Leadership. Claire Rammel asked if a comprehension class would be added to replace the project that was being dropped. Mr. Long replied that although a class would not be included, the students will be required to keep a portfolio throughout the last year, as well as pass a competency exam to make sure that they‘ve achieved the desired competencies based upon the track they took. The competency exam requirement was discussed, at length, and Mr. Long, speaking for the HRD department, said that he would drop the comprehensive exam from the list of degree requirements. MOTION was made, seconded and passed to APPROVE the proposed Master’s in Training and Development program, with corrections. Second Reading: MAT in Education Program Revisions Claire Rammel opened the discussion by alerting Bob Wiggins to the fact that, at its inception, the MAT in Secondary Education was approved as a pilot program for which Graduate Council had requested a review in report form at the end of one year. Mr Wiggins provided an oral report, and the members accepted the presentation as satisfying the Council’s original request. Mildred Merz reminded Mr. Wiggins that it had been suggested that the major/minor be made a requirement. Mr. Wiggins explained that he didn’t want to state that it was an absolute requirement, because the program needs to provide flexibility to students. Students would be appraised of the major/minor, through advising only. Claire Rammel advised Mr. Wiggins of the following: • the STRANDS must be renamed TRACKS, • the program must be included in the graduate catalog, • an updated budget must be submitted, and • the current name of degree must be changed. Darlene Schott-Baer expressed confusion about whether the program before the Council was a revision of the current program or, in fact, was a different program, and suggested that both should be compared before the next meeting on May 12. Ms. Rammel offered to work with Mr. Wiggins to improve the current proposal. Second Reading: Doctor of Science in Physical Therapy (DScPT) program changes Kris Thompson provided answers to questions raised at the first reading. Discussion ensued regarding the ability of students to transfer 36 credits into the program. Claire Rammel reported that the minimum is set at 32 and suggested that Graduate Council should review this policy, at a later date. Ms. Rammel informed Ms. Thompson that, because of the credit reduction, a proforma budget must be submitted. Ron Sudol suggested that the proposal be restructured. 

IV. GOOD AND WELFARE 
Claire Rammel proposed the re-establishment of a policy subcommittee to work on projects involving grade appeals, theses and dissertations, etc. Ms. Rammel asked for names of possible candidates and suggested that the committee include two or three members of the Graduate Council with the remainder being non-members. 

V. ADJOURNMENT 
The meeting was adjourned at 3:40 p.m. The next meeting is scheduled for Wednesday, May 12, 2004.

May 12, 2004

GRADUATE COUNCIL AGENDA 
May 12, 2004 
2:00 PM 
100 KRESGE LIBRARY 

1. Call to order 

2. Approval of minutes from April 14, 2004 and April 28, 2004 

3. Report of the Chair 

4. Old Business 

A. Second Reading: MAT in Education (name change from MAT in Secondary Education) and new program track in Elementary Education 
B. Second Reading: DscPT program changes 

5. New Business http://www2.oakland.edu/grad/web/grad_links.cfm?ID=4@3 

A. First Reading: Ph.D. in Reading Education Program B. First Reading: Master of Accounting Program 
B. First Reading: MS in Safety Management 
C. First Reading: Guide to the Preparation of Graduate Theses/Dissertations D. Joint MPA/JD Degree 
E. Graduate Council reappointments 
F. Policy subcommittee 

6. Good and Welfare


MINUTES OF THE MEETING 

May 12, 2004 
100 KRESGE LIBRARY 
Approved:

Present: Ronald Sudol, Lisa Hawley, Vincent Khapoya, Krzystof Kobus, Kathleen Moore, Mildred Merz, Sherri Oden, Mohinder Parkash, Claire Rammel, Darlene Schott-Baer, Ishwar Sethi, Kris Thompson. Absent: No absences Guests: Donna Free, Tomas Giberson, Charles McGlothlin, Beth Marcoux, Toni Walters, Robert Wiggins Staff: Julie Delaney, Lynette Folken

Call to Order 
This meeting was convened at 2:04 p.m. by Ronald Sudol, Associate Provost.

I. APPROVAL OF MINUTES 
The MOTION to approve the minutes of March 14, 2004 and March 28, 2004 was made, Seconded and Passed, unanimously.

II. REPORT OF THE CHAIR 
Graduate Council Appointees to Research Committee Ron Sudol reported that Lawrence Lilliston, Department of Psychology, and Charles Marks, School of Health Sciences, will serve as Graduate Council appointees to the University Research Committee (URC).

III. OLD BUSINESS 
Second Reading: MAT in Education Program Revisions Robert Wiggins, at the behest of faculty, included a 4-credit elective in the secondary track to allow students to participate in collaborative action research. The secondary track is now 42 credits; the elementary education track is now 40 credits. MOTION was made, seconded and passed to APPROVE the proposed revisions to the Master of Arts in Secondary Education program. Mr. Wiggins concurred with Claire Rammel that the degree name should be changed to Master of Arts in Teaching. The degree will have two tracks, one in elementary education and the other in secondary education. Both must be included in the new graduate catalog. MOTION was made, seconded and passed to APPROVE the name change from Master of Arts in Secondary Education to Master of Arts in Teaching. Third Reading: Doctor of Science in Physical Therapy (DScPT) Program Revisions At the last meeting, Graduate Council requested a representative of the DScPT program appear at the May 12th meeting and report on how the proposed program changes will impact the existing budget. Based on the budget review provided by Beth Marcoux, the Council was comfortable with the proposed credit reduction to the program. MOTION was made, seconded and passed to APPROVE the proposed revisions to the Doctor of Science in Physical Therapy program.

IV. NEW BUSINESS 
First Reading: Ph.D. in Reading Education Program Revisions Toni Walters presented the proposed program changes which the Department of Reading and Language Arts believes will provide students with a significantly updated emphasis on research skills and experiences. The revised program will include existing doctoral core courses, a new research component and a new Reading and Language arts component, without a change to the existing number of credit hours or a change in budget. Vince Khapoya asked about the inclusion of PSY 590 in the Reading and Language Arts core component. Ms. Walters replied that although students can take either PSY 590 (Seminar: The Psychology of Reading) or RDG 708 (The Psychology of Reading and Language Arts), students are taking RDG 708. Mr. Khapoya suggested that if PSY 590 is not being offered by the Psychology Department, it should be dropped from the Reading Education program. Ms. Walters agreed to drop PSY 590 from their catalog. Ishwar Sethi recommended that “Introduction” be dropped from the course titles for RDG 709 (Introduction to Critical Inquiry in Reading and Language Arts) and RDG 710 (Introduction to Educational Research in Reading and Language Arts) and suggested that use of the word “introduction” at Ph.D. level is inappropriate. He suggested changing the current course titles to Critical Inquiry in Reading and Language Arts I and II. Ms. Walters agreed to the modification in title.

MOTION was made, seconded and passed to WAIVE the second reading.

MOTION was made, seconded and passed to APPROVE the proposed revisions to the Ph.D. in Reading Education program, contingent upon revisions. First Reading: Master of Accounting Program Revisions Presenting for the School of Business Administration, Donna Free stated that the faculty proposes that the Master of Accounting program be changed from a 33-credit hour minimum requirement to a 30-credit hour minimum. The only students who will be affected are students who already have a Bachelor’s in Accounting; other students will still need 33 to 57 credit hours. These changes are being requested to remain competitive with Master of Accounting programs at other universities, e.g., Michigan State University and Wayne State University. The proposed changes include the addition of some new courses, an increase in the required accounting and business courses, and the requirement that a student without a business undergraduate degree must take more courses (57 credits versus 54). There were no budget implications reported. Mohinder Parkash commented that the proposed changes would improve both the quality of the program and confidence about enrollment.

MOTION was made, seconded and passed to WAIVE the second reading.

MOTION was made, seconded and passed to APPROVE the proposed revisions to the Master of Accounting program. First Reading: Master of Science in Safety Management Program It was agreed by Graduate Council to proceed with the first reading of this new degree proposal so the department could respond to suggestions and concerns over the summer. Charles McGlothlin presented the proposed program as a cooperative effort between the School of Health Sciences and the School of Business Administration. The program will be case-based, focusing on the business aspects of safety management in the workplace and combines an effective balance of core MBA coursework with application of these business skills to safety-related case studies in risk assessment, loss control, risk management, and safety program planning, administration, and management. Of the several existing master’s degree programs in safety management offered nationally, the proposed OU program would be unique in the occupational safety and health career field. Kathleen Moore pointed out that the descriptions on page 16 did not include any prerequisites for the business courses. Mr. McGlothlin agreed to make the correction. Ms. Moore noted also that the “required prerequisite safety courses” referred to in the admission criteria are not listed, and she suggested they be included. Mohinder Parkash suggested the program could benefit by including another accounting course, such as ACC 512. Mr. McGlothlin agreed, stating that he would like to have an accounting course, e.g., ACC 513 that would be a combination of ACC 511 and ACC 512. Donna Free will talk to the Accounting department about designing such a course. Mildred Merz stated that the library report was done after the proposal was completed and there is a conflict between the two. The proposal states “Any additional journals or texts recommended by the library staff would be considered optional for start up of the program”; the library report states that library’s collections might be judged acceptable for an undergraduate program but needs augmentation to meet the needs of graduate students. Ms. Merz stated that her report is very conservative, and she hopes that some monies will be included in the budget for the library. Mr. McGlothlin countered that the program is not really relative to safety and health, injury prevention or hygiene issues but is about looking at the application of reducing those problems to dollars and cents in business related schools. As a result, Mr. McGlothlin feels that the library holdings for the MBA program are sufficient. Claire Rammel reminded Mr. McGlothlin that he must add tuition for the graduate teaching assistants to the budget and should include course action forms for OSH 500 and OSH 699 with the revised proposal. Ms. Rammel reminded Mr. McGlothlin that he must submit the budget in proper format. She also suggested also that the section entitled Support Letters might be renamed as External Review where appropriate. To a question posed by Darlene Schott-Baer, Mr. McGlothlin said there are two full-time faculty associated with the proposed program—one tenured and one untenured—as well as one or two part-time instructors. Ms. Schott-Baer suggested that the part-time faculty be included in the proposal, as well as an estimate of the number of students who have shown an interest in the program, if the figures are available. Kathleen Moore referred to a statement on page 2 indicating the existence of several master’s degree programs in safety management across the country and pointed out that no specifics have been provided in the “comparison to similar programs” section on page 11. Ms. Moore suggested that it would be helpful to show what other programs require of their students: total credit hours, research project, thesis, etc. In response to Mr. McGlothlin’s explanation of the expected “development of increased levels of research activities in the School of Health Sciences” directly generated by the proposed program, Ms. Schott-Baer commented that the explanation translated to faculty research and suggested that the proposal show student involvement in research. First Reading: Guide to the Preparation of Graduate Theses/Dissertation Kathleen Moore stated that the content is good but pointed out inconsistencies in terminology and grammar. After discussion, it was suggested minor revisions be made by August 1st, and then document including samples be circulated electronically to the Council members for approval. Graduate Study’s goal is to have a workable version of the manual on the web for Fall 2004, after which an indeterminate trial period will follow. UMI submission of dissertations will be required starting Fall 2005. Joint MPA/JD Degree Claire Rammel advised the council members that the Department of Political Science and Cooley Law School are discussing the possibility of offering a Joint MPA/JD degree built on a model that is already being used at Western Michigan University. However, the minimum passing grade for a Cooley law course is 2.0, which is consistent to practice at other JD programs (University of Michigan, Michigan State, Wayne State and Western Michigan University) but is inconsistent with Oakland graduate policy. Mr. Parkash indicated the School of Business Administration was working with Cooley on a Joint MBA/JD degree and would have the same issue. After discussion, the council decided to review the policy when the two program proposals are submitted for review. Policy Subcommittee Claire Rammel, chair of the policy subcommittee, reported that two council members, Lisa Hawley and Darlene Schott-Baer, are willing to serve on the subcommittee. The subcommittee will request participation from others, outside of the Council, based on the particular policy scope. Graduate Council Reappointments Ms. Rammel indicated Graduate Council appointment and reappointment letters will be sent over the summer. She will include each member’s term dates for clarification. Both Ms. Rammel and Mr. Sudol thanked council for their hard work and support.

V. ADJOURNMENT 
The meeting was adjourned at 4:15 p.m. This is the last Graduate Council meeting in the 2003-2004 academic year.