Accounts Payable

West Vandenberg Hall, Room 121
502 Meadow Brook Road
Rochester, MI 48309-4452
(location map)

General Information

Oakland University follows the Internal Revenue Service Accountable Plan Rules for travel reimbursement and will therefore pay only reasonable and necessary travel expenses for travel that:

  • Has a business connection and is reasonable
  • Has reasonable accounting for all expenses
  • Excess reimbursements are repaid in a reasonable time
  • Does not exhibit a pattern of abuse or exceptions

All Travelers must submit a Travel Expense Summary form for every instance of travel, regardless of whether or not reimbursement is owed.

  • TES forms are due to Accounts Payable within 60 days of return from travel
  • Supervisor approval is required on every TES
  • A fund signer signature is required on TES forms only when the supervisor is not a fund signer
  • If travel is being charged to a grant fund, the TES must be stamped by the Office of Research Administration

For a complete look at Oakland University's travel policies and procedures follow the link in the AP/Purchasing Policies section in the left sidebar to access policy #1200 "Travel".