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New Employee FAQs

Being New at OU

Who's who in University Human Resources?
What is my employee group?
Where can I find more information about my benefits?
What is SAIL?
How do I prepare my leave report?
Where can I find the campus holiday schedule?
When do I get paid?
How can I see my paystub?
Where do I pick up my Spirit Card?
How do I view my address, benefits, vacation or other information?
What do I do in an emergency?
Where can I find my bargaining unit contract or handbook?
Where can I find the OU directory? 
How do I update my campus address in the directory?
Who do I contact about environmental health and safety issues?

Technology Resources

What do I do to get started using OU electronic resources, such as email?
Who do I contact for computer issues?
What kind of training is available for computer programs I need to know?

Around Campus

Where are the best places to park around campus?
What are the dining options on campus?
Where can I smoke on campus?
What's the best way to get involved in the OU community?
Are there any discounts available to me as an employee?
Is there one source for news and events at OU?
What should I wear?
Does OU offer child care options for employees' children?
 
 OU and the Community

What diversity and multi-cultural experiences does OU offer to the community?
What sports teams does OU have?
What does the Recreation Center have to offer?
What is there to do in the area?
Does OU have an affiliation with a credit union or bank?







What is my employee group?

Your employee group is identified in your offer letter. Employment policies and guidelines are defined within each group. Additional information can be found on the UHR homepage under Handbooks, Contracts, and Policies.

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Where can I find more information about my benefits?

Please check out the Benefits FAQs page for information about medical, dental, optical, retirement and other benefits of being an employee at OU.

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What is SAIL?

SAIL is the online portal for employees to manage their personal information, view or update your address(es), phone number(s), e-mail address(es), and marital status; name change and social security number change information; change your PIN, Security Question and Answer; customize your directory profile. You will also use SAIL to access Leave Reports and view information on your earnings, benefits, deductions, beneficiaries, pay history, direct deposit, tax forms, OU position history since 1999, and more.

For information on how to access SAIL please review this document.

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How do I prepare my leave report?

You will need to log into the SAIL system to prepare your leave report. Detailed instructions are available for you.

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When do I get paid?

Salaried employees are paid once per month on the last working day of the month. If you have enrolled in direct deposit, your paycheck will be distributed to your accounts at the start of the day. Hourly employees are paid every other week on Fridays. Please click here for the hourly payroll calendar.

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How can I see my paystub?

You can see your electronic paystub via the SAIL system.  Go to https://sail.oakland.edu and log in with your NetID.  You can find out more information about NetID here.  Once you've logged in, click on Employee > Pay Information > Pay Stub to access your electronic paystubs.  If you need a different format to print, you can contact the Payroll Department.

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Where do I pick up my SpiritCard?

Faculty and staff members may obtain their SpiritCards by visiting the ID Card Office, 112 Oakland Center, which is open Monday, Tuesday, Thursday and Friday from 8 a.m. to 5 p.m., Wednesday from 8 a.m. to 7 p.m., and extended hours during the first week of fall and winter semesters. Your first SpiritCard is free. Replacement cards cost $10. More information is available at the OU SpiritCard website.

Faculty and staff must show a picture ID (driver's license, passport, state ID) and the Verification of Employment Form that was received at your New Employee Orientation on your first day.

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How do I view my address, benefits, vacation or other information?

You may view this information via the SAIL system. Go to https://sail.oakland.edu and log in with your NetID. You can find out more information about NetID here. Once you've logged in, click on Employee > Pay Information. There are several tabs to choose from depending on what information you would like to access.

From this same screen, you may also access the Employee tab. Under this tab are several choices including benefits and deductions, time off current balances and history.

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What do I do in an emergency?

The Oakland University Police Department is on duty 24/7.  You can reach them in an emergency by dialing 911 from a campus phone, or 248-370-3333 from a cell phone.  For non-emergencies, call 248-370-3331.

You should also register for the OU Emergency Notification System, which will send you a text message and/or voice mail when there is an emergency school closing or other urgent announcement from OUPD.

Each building has a map of the floor posted in an obvious place in the hallway. As you become familiar with your surroundings, take time to locate the map and become aware of the nearest exits for your work station.

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Where can I find my bargaining unit contract or handbook?

All bargaining unit contracts or handbooks are in electronic format and may be accessed from the University Human Resources website.

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Where can I find the Oakland University directory?

The Oakland University Web Directory for faculty and staff phone numbers and campus addresses may be accessed from the top menu of any OU page. 

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How do I update my campus address in the directory?

Please refer to these instructions for information on adding or updating your campus address and phone extension using OU's SAIL system.

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What do I do to get started using OU electronic resources, such as email?

Using the worksheet you will receive at your first new employee orientation, follow the instructions as noted on the worksheet. More information.

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Who do I contact for computer issues?

There is a vast amount of helpful materials under the Helpdesk Documents Library.

If you have questions that cannot be answered within this Library, you may contact the Helpdesk from any on-campus phone by dialing HELP (4357) or by checking the Helpdesk website.

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What kind of training is available for computer programs I need to know?

Our mission is to provide the tools and resources needed for Oakland University employees to effectively and efficiently perform their jobs. Our area is responsible for training on new technologies, web development, desktop applications, Banner, employment issues and management skills. These responsibilities are met through classroom/laboratory trainings, one-on-one trainings, online courseware, and presentations from outside experts. We also have a library of professional development books, videos, and courses for faculty and staff use. Please view our Faculty and Staff Training page for additional information and current offerings.

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Where are the best places to park around campus?

Oakland University provides convenient parking on a first-come, first-served basis for students, faculty, staff and guests. There is no charge for parking. For additional information on parking click here.

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Are there dining options on campus?

There are several options for dining on campus.

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Where can I smoke on campus?

As of Fall 2013, smoking is prohibited on all University owned or operated Campuses and Grounds, and in all University owned or operated Buildings and vehicles. Want to learn more about the policy?

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What's the best way to get involved in the OU community?

The nicest part about working at OU is that you have the opportunity to get involved in many different areas. Like sports? Take in a Golden Grizzly game or meet.   Enjoy the arts or theatre? Meadow Brook Theatre or the Department of Music, Theatre and Dance offer outstanding performances throughout the year.  Exercise at the Recreation Center, practice your golf swing at either of OU’s wonderful golf courses…the list is endless.

You can also become more involved with your employee groups by joining the AP Assembly or the AP Association, or becoming more involved with your union.  Your union representative should contact you within the first few weeks of employment.

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Are there any discounts available to me as an employee?

Many of Oakland University's business partners offer OU employees a discount on their products and services. Visit our Employee Discount page for more information.

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Is there one source for news and events at OU?

The Oakland University Website is your best source for news and events. The home page will have the most current information but in case you miss something there, you may also go to the News at OU page, or the Campus Calendar page.

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What should I wear?

There is not a formal dress code policy on campus. In most cases your job will dictate the type of apparel you should wear. You should direct this question to your supervisor.

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Does OU offer childcare options for employees?

At the Lowry Center for Early Childhood Education, located in OU's Pawley Hall, our enthusiastic and well prepared teachers work closely with university faculty to provide children and families a wide range of educational resources that focus on their special needs and interests. As a lab school, we provide a setting for OU students in education and related fields to complete assignments and practice teaching experiences, and for faculty and students to complete research. At Lowry, our goal is for learners of all ages to have meaningful and challenging experiences that foster active participation and celebrate diverse cultures and abilities.

What diversity or multi-cultural experiences does OU offer to the community?

Our community is widely diverse, and the university proudly celebrates this fact. Events hosted throughout the year honor Black History Month and Hispanic Celebration Month, to name a few, and our Office of Inclusion and Intercultural Initiatives, along with the Center of Multicultural Initiatives, continually work to broaden awareness of the benefits of cultural interaction and exchange. For faculty and staff, four Employee Resource Groups promote the interests of their respective constituencies. These are volunteer, employee-managed groups that are open to all OU employees.

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What sports teams does OU have?

There are a total of 16 teams between the men’s and women’s sports teams many of which have won league championships over the years. We are very proud of our Golden Grizzly teams. Want to learn more?

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What does the Recreation Center have to offer?

The mission of Campus Recreation is to enhance the quality of life for individuals in the Oakland University Community by offering programs, services and facilities that support healthy lifestyles. Whether you are looking for state of the art exercise equipment, a group exercise class or a lunch hour opportunity to learn more about organic foods, the recreation center is the place to be. Find out what is currently available.

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What is there to do in the area?

Oakland University is situated in central Oakland County. The area's rolling hills, wetlands and woodlands provide beautiful neighborhoods and plenty of year-round recreation. The surrounding community also offers an abundance of entertainment, cultural and social opportunities. Together, all this makes Oakland County and Rochester a great place to live, work and go to school. For more information, see OU's About the Community page.

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Does OU have an affiliation with any credit unions or banks?

Oakland University and the Oakland University Credit Union have partnered together to give you a great banking experience right here on campus. The Oakland University Credit Union is located in the Oakland Center across from the card office. A new account gives you the “Spirit Card PLUS” feature on your MasterCard debit card. Your MasterCard debit card offers protection such as extended warranty, price protection and purchase assurance. Facility and staff receive their first box of checks at a discounted rate and the Oakland University Credit Union has provided several ATM’s for your convenience around campus. For more information visit the Oakland University Credit Union website.

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