Human Resources
Wilson Hall, Room 401
371 Wilson Boulevard
Rochester, MI 48309-4486
(map)
(248) 370-3480

Office hours:
Monday - Friday
8 a.m. - 5 p.m.
and by appointment

New Employee Responsibilities

Before
You Arrive
New Hire Paperwork
Please print, complete, and bring to your first orientation. This is usually on your first day over in 430 Wilson Hall. Please verify with Kim Crawford at (248) 370-3489.


In addition, you MUST bring:

  • Identification and employment eligibility documents - (Please see the last page of the I-9 document for acceptable types of identification)
  • Social security card - We will need to see your original social security card to verify that we are entering your name onto our payroll records exactly as you are known by the IRS.
  • Banking information for direct deposit - We need either a voided check or a letter from your bank on their letterhead with your name, account number and routing number.

Review Benefits Summaries Online
You will receive a packet of information about your benefits on your first day, and will be attending a Benefits Orientation soon after you start. Please review the following information as it relates to your new position. Please print and fill out the enrollment forms ahead of time to save time.

Your
First Day
Welcome! Congratulations on your new job at Oakland University! During your first weeks and months at OU, there will be much to learn, so you may wish to review some of this important information prior to your orientation.

New Hire Orientation
New Hire Orientation is held at 8:30 a.m. every Monday in the University Human Resources Department, which is located in 430 Wilson Hall (Building 14 on the  Campus Map). In the event that Monday is a holiday, orientation will be moved to Tuesday.  All new employees are required to attend. 

Note: You enter Wilson Hall on the 2nd floor, and the office is on the 4th floor.  This meeting will take approximately an hour if you have everything that you need.  Make sure you allow time for parking.

Before Your Orientation:

You will save yourself some time and stress if you complete the forms as instructed in your Welcome to OU email. These forms are also located here:
Make sure you  complete the forms,  print them out, and bring all pages with you to your orientation.

In addition, you  MUST bring:
  • Identification and employment eligibility documents - (Please see the last page of the I-9 document for acceptable types of identification)
  • Social security card - We will need to see your original social security card to verify that we are entering your name onto our payroll records exactly as you are known by the IRS.
  • Banking information for direct deposit - We need either a voided check or a letter from your bank on their letterhead with your name, account number and routing number.
What you will do:

New employees will turn in employment forms, learn about OU services and perks, sign up for payroll direct deposit, and receive their Grizzly ID number, information about their OU Spirit Card, and benefits packet.
Please call us ahead of time at (248) 370-3480 if you require any special accommodations. 

Benefits Orientation
You will be receiving a Benefits packet on your first day. You will be scheduled for a Benefits Orientation. The information is also available online at the  Faculty and Staff Benefits website .  

Departmental Orientation
Orientations to your new department will vary depending upon the type of work you will be performing. Orientations may include a tour of the campus including buildings, departments and university personnel with which you will have interaction, familiarization with Administrative Policies and Procedures, Environmental Health and Safety regulations and other emergency procedures. Your supervisor will have access to the  new hire checklist  to guide them with your department orientation. Please contact your supervisor for additional information.
Your
First Weeks
Congratulations! You have now completed your first weeks as an OU Employee! As such, there is additional information to share with you!

Benefits Selection
By now you should have met with Debbie Martin, benefits assistant, and completed the required enrollment forms for benefits you are eligible for. If you have not completed this process, contact Debbie Martin at extension 4207 to schedule an appointment and/or answer any questions you may have. Please visit the Faculty and Staff Benefits page for detailed benefit information.

New Hire Training
There are many training opportunities available to you as an OU Employee. Below are links to specific training options you may have interest in:

Faculty and Staff Training courses
SkillSoft Online Training
Sexual Harrassment Prevention Training  (required within ten days of employment)
Building a Better yOU  (Wellness) 

These are just a few of the types of training OU offers.  View the training section for more information.

Group Orientation
You also should have received information regarding a group orientation session. These sessions are held every other month. New hires are encouraged to attend as this will be an opportunity to meet several key colleagues from various departments around the campus. You will hear more about the history of OU, our Police Department, Campus Recreation, Information Technology, training opportunities, and your role as an ambassador for Oakland University. If you are unable to attend the pre-scheduled session, you may check with Nancy Murphy ( nmrumph@oakland.edu ) for another upcoming opportunity.

Handbook, Contracts and Policies
You should already have received information about your employee group's handbook, contract, or manual.  Each contract and/or manual provides detailed information regarding your employment classification within OU. The employee groups are Oakland University Professional Support Association, Oakland University Campus Maintenance & Trades, Police Officers Association of Michigan, Police Officers Labor Council, Administrative Professional Personnel & Confidential Personnel Assistant.  You can access your manuals at any time on our  Handbooks, Contracts and Policies  page.

Holiday Schedule
Find out which days are considered   University holidays , including time off for the December recess, for payroll and school-closing purposes for the calendar year.  
Your First
6 Months
How Are We Doing?

At approximately your 90-day anniversary you will receive an opportunity to give the Human Resources team feedback on your on boarding process. You will receive an email with a link to a survey. The survey is brief but very important us. We want to know if, upon your arrival, you received the information you needed for employment and benefits, if your work station was prepared and that you had the tools to perform your work. The survey is also available to you online.

Probationary Performance Reviews
OUPSA – Probationary performance reviews are required at 2 months, 4 months and 6 months. The supervisor starts the performance review, submits the review to the employee, and meets with the employee. Once the review is completed, it is submitted to HR. Quick Reference Guide for Clerical/Technical employees

OUCMT – A probationary performance review is required at 3 months. The supervisor starts the performance review, submits the review to the employee, and meets with the employee. Once the review is completed, it is submitted to HR. Quick Reference Guide for Campus-Maintenance & Trades employees

Administrative Professional (AP) Employees – Depending on the band and/or position, Administrative Professional employees may serve a one year probation period. A probationary evaluation is not completed.

Performance Evaluations - Administrative Professional (AP) Employees
Performance Evaluations are completed for the evaluation year of July 1 through June 30. During the first months of employment, an AP employee should work with their supervisor to create an evaluation for this review cycle and create goals. For more detailed information, go to Performance Management Process for Non-Bargained Employee Groups.

Career Development Program
The Career Development Application and links to the Career Development policies in the different employee contracts/manuals are available below. An AP employee is eligible for the career development program after 12 months of employment. OUPSA and OUCMT employees must have completed their probation period.

Union/Bargaining Unit New Hires
Bargaining unit employees hold jobs that are included in contracts between Oakland University and the Police Officers Labor Council; the Police Officers Association of Michigan; the Oakland University Campus Maintenance & Trades (OUCMT/MEA/NEA); and the Oakland University Professional Support Association (OUPSA/MEA/NEA). Policies governing bargaining unit positions are in the contract which is "bargained" for (negotiated) every several years. See the current contracts on the Handbooks, Contracts & Policies page.
Your
First Year
Congratulations! You have reached your first anniversary as an employee of Oakland University. Take a moment to reflect on this past year, your successes and contributions.

We hope that you have taken the opportunity to explore some of the many facets of Oakland University. If not, don’t wait for your second anniversary to take advantage of all OU has to offer.

Don't forget!
  • If you have not already done so, take in a game or meet with one of our Golden Grizzly teams!
  • Visit one of America’s greatest estate homes, Meadow Brook Hall and learn the history of the home of the founders of Oakland University. If entertainment sparks your interest, be sure to catch a performance at Meadow Brook Theatre or the Department of Music Theatre and Dance.
  • At Oakland University, we believe in Building a better yOU. Wellness is multidimensional. It includes many components, all of which work together in an individual’s process of improving quality of life and developing a sense of well-being. The model that Oakland University promotes includes physical, intellectual, spiritual, emotional, environmental, social, occupational and financial wellness. Start today on Building a Better yOU.
  • Has there been someone who made a difference for you as you adjusted to life at OU? There are several award programs designed to give recognition and honor to dedicated and hardworking staff. Learn more about these programs at Employee Recognition.
  • Step out of your box! Get away from your desk or workstation for a few minutes. Take a walk around campus or have lunch in the Oakland Center. Meet a colleague or just sit in an area with lots of students for a while and absorb some of the enthusiasm and energy!
  • Hit the books! Oakland is all about educating tomorrow’s leaders and that includes you! Want to pursue another degree? Look into your education benefits and enroll in a class. Sharpen your technical skills or polish your business acumen by taking a Skillsoft course online.
  • At this point in your career, you may be focused on the road ahead. You should have had an opportunity in the last year to talk with your supervisor about your performance expectations. Open communication is a key component to success. Take the opportunity to talk with your supervisor about what you enjoy about your work. Talk about career opportunities including, participating on a committee, what training or knowledge your supervisor recommends for you to continue to be successful.
  • Above all, have fun and enjoy life as a Golden Grizzly.