FERPA stands fo the Family Educational Rights & Privacy Act of
1974. This act has several provisions that protect a student's
- Allowing students to inspect their own education records
- Prohibiting the disclosure of personally identifiable information without written permission from the student
- Prohibiting the inspection of student records without written permission from the student
Education records are directly related to a student and maintained by
an educational agency or institution or a third party acting on their
behalf. They do not include your private notes that are not accessible
by others and not stored in the student records. Only faculty,
administrators and staff can have access to these records on a
To ensure you are in compliance with FERPA guidelines, please read and follow these guidelines:
- Obtain written authorization from students when using
educational information in letters of recommendation. This includes GPA,
class standing, or class grade.
- Lock file cabinets and offices where student records are kept.
- Refrain from posting student grades by name, Grizzly ID number
or any other personally identifiable number. Instead, instructors may
create unique identifiers; however, the posting order must not be
- Do not leave graded papers unattended with student names or
Grizzly ID numbers on classroom desks or tables in open view or for
students to collect themselves. Students will be able to see each others
- Discard any records that contain personally identifiable student education information.
- Do not have discussions regarding student progress with anyone
other than the student without the student’s consent (including parents
- Do not circulate class lists that include student name, Grizzly ID number or grades as an attendance roster.
For further information, please feel free to contact us.