HELPFUL INFORMATION FOLLOWING SAFB APPROVALS:
Please remember the following requirements following your SAFB allocation approval:
- If you've ordered food from Chartwells, you must notify Chartwells to change your quote into an order.
- You can email Chartwells Catering at firstname.lastname@example.org to change your quote into an order.
If you've ordered food from somewhere other than from Chartwells, then you must work with the CSA to receive your funding.
- If you have any purchasing or payment needs for anything (other than for food ordered from Chartwells), you must work with the CSA to spend your funds.
- You must have ALL SAFB paperwork, quotes, and documentation, as well as a summary of what is to be purchased.
- You will need all original receipts, quotes, etc. to give to the CSA to receive funding
- You can call the CSA at (248) 370-2400 to set up an appointment with Pam Dagostino to discuss your funding.
- If you've been approved for equipment, then these items can be ordered by working the CSA (NOT SAFB).
- These items must be stored and remain on OU's campus at all times, unless going to a competition, etc.
- These items must be shared with other student organizations if they've requested them, unless currently being used.
- Failure to comply with the above will result in your funding process being delayed.
Please remember the following requirements following your SAFB discretionary funds approval:
- Discretionary funds remain in your account until the remainder of the semester they were approved in.
- You must work with the CSA for all of your payment and purchasing needs when using your discretionary funds (NOT SAFB).
- If you place an order with Chartwells and plan on paying for it by using your discretionary funds, then you must let Chartwells know that you're using your discretionary funds - otherwise your quote will never become an order.
- You can notify Chartwells Catering by emailing them at email@example.com.
- Discretionary funds cannot be used for:
- gifts or presents
- delivery or rush fees for food being ordered
- graduate paraphernalia
- food, lodging, or travel expenses for conferences
- gift cards of any kind
- apparel that costs more than $10 per item (including T-shirts)
- any personal items (like textbooks, etc.)
- You can only pay for the following by means of your discretionary funds (or flex account):
- banners or flyers
- office supplies
- brochures or copies
- apparel (unless considered to be equipment costs)
- When using your discretionary funds, you must always follow all SAFB, CSA, OU, city, state, and federal rules and regulations.
- Please work with Pam Dagostino if you have any purchasing or payment needs for an event for anything other than food ordered from Chartwells.
- August 1st is the last day to use you can use your discretionary funds for the Summer semester.
- December 1st is the last day to use you can use your discretionary funds for the Fall semester.
- April 1st is the last day to use you can use your discretionary funds for the Winter semester.
HELPFUL INFORMATION FOLLOWING SAFB DENIALS:
Please Remember the Following when Getting Denied by SAFB for Funding:
with SAFB denial, you could still choose to pay off the cost of your
event and/or miscellaneous costs using your flex account funds (if you
have any available), membership dues, through fundraising, or through a
combination of these methods.
could also choose to use your discretionary funds; that is, if you’ve
already applied and have been approved for them during the current
you would like to make changes to the allocation form, you must submit a
new correctly completed allocation packet – while taking into account
the Monday at least two weeks before your event SAFB deadline.
to submit ALL necessary paperwork with your new allocation packet,
including any/all forms/documents that you’ve previously submitted to
SAFB (that are relevant to the funding request).
- Please note that SAFB never matches previously denied forms to newly submitted allocation packets.