Christopher Clason (firstname.lastname@example.org)
The University Research Committee (URC) is comprised of ten faculty
members, including two faculty representatives appointed by the Graduate
Council. Membership also includes the Vice Provost for Research as an
ex-officio and non-voting member. The charge of the Committee is “to
encourage and promote scholarship, advanced studies, and research among
students and the tenured and tenure-track faculty of Oakland
University”. The URC’s responsibilities include, in particular, the
evaluation of applications for intramural URC research funds and the
allocation of these funds. More generally, they include protection and
development of practices and policies conducive to URC funded scholarly
activity. Scholarship is interpreted broadly and, in particular,
includes creative endeavors.
The URC meets throughout the academic year to provide an
uninterrupted flow of service to faculty and students. With the
exception of URC members, students and faculty bargaining unit members
at Oakland University are invited to apply for research support under
the categories and conditions outlined in these guidelines. Faculty
funded under URC programs must have an active employment contract at the
time of the application and during the period of completing their
research project. Students funded by the URC must be enrolled at Oakland
University at the time of the application and during the period of
completing their research project. All URC funded projects for faculty
and students are expected to be performed on-campus. Any off-campus
research activities must be clearly explained in the proposal and
approved by the URC and committee Chair before starting the project.
Requests for clarification of these guidelines or eligibility
requirements may be obtained from the Chair of the URC.
University Research Committee – Award Time Table
Application Preparation for Faculty Fellowship and Faculty Research Awards
These general guidelines apply to all the various faculty research
grants and fellowships that come under the jurisdiction of the URC. In
preparation of proposals, please study these guidelines and then consult
the individual sections that follow for more precise information
regarding the specific grant application. Proposals must adhere to the
limitations given in the guidelines, otherwise they will not be
The composition of the URC includes faculty members from a variety
of academic disciplines, and may not have expertise specific to your
project. Therefore, it is the responsibility of the faculty applicant to
articulate clearly the goals, methodology, significance and impact of
the proposed research to the interdisciplinary URC committee without
excessive use of technical jargon. It is recommended that the applicant
use lay language and minimize the use of acronyms wherever possible.
An applicant may accept funding in only one of the award categories
during each academic year. An applicant may, however, be a
co-investigator mentioned in more than one funded proposal in one or
Each application must include all applicable items from the
following list. Incomplete applications will not be reviewed. Applicants
are encouraged to talk to any member of the URC about the proposal
preparation process. An information session will be held for prospective
applicants during September of each year to review the guidelines.
- Application Form – Application
submission is done online through the Research Application Manager (RAM)
at: www.oakland.edu/research. You will be asked either to create an
account or to login if you already have an account. Any attachments are
to be submitted online with your application. Refer to the Award Time
Table on page one for submission deadlines.
- Proposal – The proposal narrative is
strictly limited to the equivalent of five 8.5″ x 11″ pages with
one-inch margins on all sides, single-spaced, in Arial 11 point font or
larger. The narrative may include figures and tables and these count
toward the 5-page limit. The narrative page limits do NOT include the
title page, bibliography and supplementary information (budget, CV,
current/pending support, etc.). Proposals that exceed the 5-page limit
for the narrative will not be considered for funding. Grant proposals
and any supplementary documentation should be uploaded to RAM as a
single file (preferably in pdf format) and should include the elements
listed below. Please contact Susan Willner for technical help with
forming a single pdf file if you need assistance.
- Title Page: This page should include the
project title, applicant name(s), affiliation, and a project abstract of
250 words or less. An abstract is a summary of the proposed work, in
non-technical language, that includes brief statements about the
significance, the goals, the research plan, and expected outcomes.
- Project Narrative: This section may not exceed five pages (as noted above) and should, if applicable, include the following sections*:
- Background/literature review to introduce the research or scholarly topic,
- Significance/goals/hypotheses Research plan and
methods (explain how you will collect data or other relevant
information, how and/or where the research or scholarly activities will
occur, how you will evaluate your findings or experiences, etc
- Plans for obtaining relevant regulatory compliance approvals (e.g. IRB, IACUC, IBC, RSC)
- Proposed outcomes of the funded project, and
- Timetable (provide milestones for the period of the project, weekly, monthly, or other metric)
- *If your project does not fit with the above format (e.g. creative arts, humanities), please consult with the URC Chair.
- Bibliography (No more than one page):
Select the most relevant literature or other references and be sure to
include any that you have contributed to.
- Budget and Budget Justification: The
proposal file should include a budget [OU3] for the proposed project,
including a breakdown of proposed expenditures (summer salary, student
stipend/tuition, supplies, equipment, travel, etc.). The Budget
Justification must explain the reason for each line item in the budget,
and how you determined or calculated the cost. Please note that the
proposed budget and budget justifications will be reviewed by the entire
URC for final approval. Any changes in the approved budget will require
a resubmission of the entire application for review by the URC again.
Please be reminded that the URC will not be responsible for any delay
caused by the resubmission of the application (e.g., to the summer of
the following year).
- Vitae: Faculty applicants must include a
current curriculum vitae of no more than two pages. At a minimum, the CV
should list the applicant’s education, professional appointments, 5-10
most recent or relevant publications (or performances/compositions for
MTD faculty), and any other information that would indicate that
applicant is able and qualified to perform the proposed research.
- List of Current and Pending Grants: List
all current and pending grants. For each grant, please provide the grant
proposal title, name(s) of principal and co-principal investigator(s),
funding agency, duration, dollar amount requested or granted and portion
of budget allocated to faculty salary. Please also include
university-provided start-up funds from the last 2 years. Please
explain whether there is any duplication of effort or funds relevant to
the URC application, and how these will be handled.
Common application errors:
- Regulatory Compliance: If the proposed
project involves the use of human subjects, animals, or hazardous
materials, approval from the Institutional Review Board (IRB),
Institutional Animal Care and Use Committee (IACUC), Institutional
Biosafety Committee (IBC), and/or Radiation Safety Committee (RSC) must
be obtained. The Principal Investigator (PI) is allowed to submit the
compliance approval after the application is submitted to the URC. The
PI must state the plans for compliance approval in the application.
Confirmation of compliance approval is required before funding is
received. The PI is solely responsible for submitting the compliance
approval to the Chair of the URC before starting the project. For
assistance, contact the regulatory compliance coordinator in the Office
of Research Administration.
- Final Report from most recent URC grant:
Faculty applicants who have received prior fellowship or research grants
from the URC should include a copy of the most recent final report that
they filed with the Office of Research Administration. Please note that
each award recipient will be expected to file a final report with the
Office of Research Administration indicating specific publications,
presentations, and other accomplishments that were achieved as a result
of the grant. This report is due within 90 days of the conclusion of the
grant-funded activity or the fellowship period.
- Not submitting the proposal narrative and supplementary
material in a single file—please contact Susan Willner if you need
technical assistance or instructions.
- Cutting and pasting the narrative from other grant
proposals. These are often geared toward a specific audience and are not
written for a multi-disciplinary faculty review committee.
- Providing too little detail on the project proposed. A solid
faculty proposal uses the five allotted pages. Student travel and
research requests may have less detail.
- Exceeding page limits for the proposal. Those page limits are:
- 5 pages - narrative
- 1 page - bibliography
- 2 page – curriculum vitae summary
- Listing citations in the bibliography that do not have a direct connection to the proposal narrative
- Not clearly identifying the methodology of the proposed
faculty research as specified by your discipline. While there are no
methodological preferences of the committee, a clearly articulated
methods section is important in the evaluation of a research project.
- Not including a detailed timeline and budget and budget justification for the project.