435 Games of Chance Procedures
||GAMES OF CHANCE PROCEDURES
||BOARD OF TRUSTEES
||VICE PRESIDENT FOR DEVELOPMENT, ALUMNI AND COMMUNITY ENGAGEMENT
POLICY: Bingo, Millionaire Parties, Charity Games and Raffles are forms of gambling and are illegal activities for all organizations and individuals except as authorized by law. State law provides that Michigan colleges and universities may conduct certain Games of Chance under certain circumstances. Games of Chance that are not in behalf of the University may not be conducted on University property. It is University policy that a Game of Chance on behalf of any University program or activity will not be conducted by any employee, student, volunteer, or other agent of the University unless it is held for the direct institutional benefit of the University or its activities and is in compliance with State law and the procedures set forth below.
SCOPE AND APPLICABILITY:
Bingo means Game of Chance commonly known as Bingo in
which prizes are awarded on the basis of designated numbers of symbols
on a card conforming to numbers or symbols selected at random.
Charity Game means the random resale of a series of Charity Game tickets.
Millionaire Party means an event at which wagers are
placed upon Games of Chance customarily associated with a gambling
casino through the use of imitation money or chips that have a nominal
value that is equal or greater than the value of the currency for which
they can be exchanged.
Raffle means an event for which Raffle tickets are
sold, a winner or winners are determined either by randomly selecting
stubs from all of the Raffle tickets sold for an event or by an
alternative method that is approved by the bureau, and at which a
preannounced prize is awarded.
I. Authorization of Games of Chance
A. The Vice President for Development, Alumni and Community Engagement has been
designated by the President as the authorizing officer for all Games of
Chance, regardless of prize amount. All requests for the approval of
Bingo, Millionaire Parties, Charity Games or Raffles shall be submitted
in writing as provided in these procedures to the Vice President for
Development, Alumni and Community Engagement. A decision by the Vice President for University
Relations not to authorize a Game of Chance shall be final and binding.
B. The following guidelines will be considered when a Game of Chance application is being evaluated:
II. Application Procedures
1. A limited number of Games of Chance will be authorized
each year with the total number to be determined by the President in
conformance with State law and the regulations of the Bureau of State
2. Games of Chance will be conducted concurrently only in rare instances.
3. The probable participants and their relationship to the University shall be evaluated.
4. Net proceeds must be used for direct institutional benefit.
5. The sponsoring entity must be a recognized unit or program of Oakland University.
A. The sponsoring group shall complete the Application for
Game of Chance Approval, Exhibit A. Prizes to be obtained through
solicitation must be identified, along with the names of the possible
donors and the value of the prizes. No acquisition of prizes may occur
prior to the authorization of the event. A University department shall
be responsible for the supervision of the event and recordkeeping.
III. State Licensing or Registration Requirements
B. In the case of non-student groups, the application form
is to be submitted through the department head to the Vice President
with jurisdiction of the
sponsoring unit, and thence, if recommended by that Vice President, to the Vice President for Development, Alumni and Community Engagement.
C. In the case of the student groups, the application form
is to be submitted to the Coordinator of Student Organizations. The
Coordinator will review the request for compliance with the Center for
Student Activities and Leadership Development policies and make a
recommendation to the Director of Center for Student Activities and
Leadership Development. The Director, after consultation with the Dean
of Students, may recommend the event to the Vice President for Student
Affairs. If approved by that Vice President, the applications shall then
be forwarded to the Vice President for Development, Alumni and Community Engagement.
D. The Vice President for Development, Alumni and Community Engagement shall be
responsible for: (1) advising the sponsoring entity of final approval or
disapproval of any Game of Chance; and (2) preparing and submitting any
State licensing requests or registration forms.
E. In case of a Game of Chance which involves a State
licensing or registration fee, a check in the appropriate amount made
payable to the State of Michigan shall accompany the application. Funds
for such check shall be provided by the sponsoring University entity.
The Vice President for Development, Alumni and Community Engagement shall be
responsible for preparing and submitting any state licensing requests or
registration forms. Fees change from time to time and are set by the
State of Michigan Charitable Gaming Division, Act 382 of the Public Acts
of 1972, as amended.
1. There are two types of regular licenses. Only one regular
license may be obtained per organization. For large Bingo, a license
can entitle a qualified organization to conduct Bingo on the same day
each week from the date of issuance through the last day of February.
Prizes shall not exceed the sum of $500 in any single game of Bingo, and
the aggregate amount of all prizes offered or given on all games played
shall not exceed $2,000 for the occasion or, for a lower fee, a license
for small Bingo can entitle a qualified organization to conduct Bingo
games on the same day each week from the date of issuance through the
last day of February. The aggregate retail value of all prizes or
merchandise awarded on a single day shall not exceed $300, with the
total value of all prizes awarded for a single Bingo game not to exceed
B. Millionaire Parties
2. There is also a special Bingo license available. A
qualified organization need not hold a regular license to apply for a
special license. A special Bingo license entitles an organization to
hold Bingo games up to seven consecutive days. Special Bingo means a
single or consecutive series of Bingo occasions during which the total
value of all prizes awarded through Bingo at a single occasion does not
exceed $2,000 and the total value of all prizes awarded for a single
Bingo game does not exceed $500.
A Millionaire Party License which entitles an organization
to conduct a Millionaire Party up to four consecutive days that is valid
for 1 location and may be issued for up to 4 consecutive days.
1. it is sponsoring a single gathering,
D. Charity Games
2. it conducts a Raffle before which there is no presale of tickets and
3. the total aggregate retail value of the prize or prizes to be awarded that day is $100.
Charity Game tickets may be purchased only by organizations
that have been issued Bingo or Millionaire Party licenses and may be
sold only at scheduled licensed events.
V. Compliance with Rules and Regulations of the Bureau of State Lottery
All Bingo games, Millionaire Parties, Charity Games and
Raffles shall be conducted in accordance with the rules and regulations
of the Charitable Gaming Division of the Bureau of State Lottery and
State law, P.A. 1972, No. 382, being MCLA 432.102 et seq. The Vice
President for Development, Alumni and Community Engagement shall be aware of the pertinent rules
and regulations and shall make available, to those to whom approval to
conduct a Game of Chance has been granted, copies of the pertinent
provisions. Rules and Directives along with license forms and fee
amounts are available on-line at www.michigan.gov/cg.
VI. Record Keeping
The sponsoring organization shall keep a record of the
receipts and expenditures related to the Game of Chance for the current
calendar year plus three years, including an accounting, in the form
prescribed by the Michigan Charitable Gaming Division, of all Raffle
receipts and expenditures including the name(s) and address (es) of the
winner(s) and prizes won. Other supporting documents, such as canceled
checks, deposit slips, unsold tickets, and payment invoices shall also
be retained by the sponsoring organization for the current calendar year
plus three years. This information shall be made available for
University and Bureau of State Lottery audit or inspection.
VII. Change in Procedure
This procedure is subject to change or revocation by the President, or by written authority, his designee.
RELATED POLICIES AND FORMS: