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409 The Constitution of The Oakland University Senate

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SUBJECT: THE CONSTITUTION OF THE OAKLAND UNIVERSITY SENATE
NUMBER: 409
AUTHORIZING BODY: BOARD OF TRUSTEES
RESPONSIBLE OFFICE: VICE PRESIDENT FOR ACADEMIC AFFAIRS AND PROVOST
DATE ISSUED: MARCH, 1984
LAST UPDATE: DECEMBER, 2001

RATIONALE:    

POLICY:    

 

Article I 

  1. The Oakland University Senate shall be organized and shall function as provided herein.

    Article II

     

    The Organized Faculties 

    1. In this Constitution, the term "Organized Faculties" shall refer to the various schools and colleges approved by the Board to provide educational programs and to recommend candidates for appropriate degrees. 

    2.  

    3. The term "Member of an Organized Faculty" shall refer: 

    1. To all Professors, Associate Professors, and Assistant Professors other than those on visiting status; and 

    2.  

    3. To all Instructors and Special Instructors who have served a minimum of two years at the University. 

    Such members of Organized Faculties shall possess rights to participate in the governance of their faculties and of the University as described in the articles below. 

    1. Every individual eligible to hold membership in one or more organized faculties shall be awarded such membership in accordance with the procedures established by the respective faculties and the University.  Persons who are members of more than one faculty shall indicate to the University Senate on (and only one) affiliation from which they wish to exercise their Senate franchise and to stand for candidacy.  Each eligible University-wide appointee shall give similar indication. 

    2.  

    3. Each Organized faculty shall propose to the University Senate a constitution for the conduct of business of that faculty.  Upon the approval of the University Senate, each faculty shall have the authority to: 

    1. Present to the University Senate candidates for degrees in course, recommend candidates for University honors, and approve candidates for departmental honors; 

    2.  

    3. Determine major and elective distributions and degree requirements, subject to review and approval by the University Senate; 

    4.  

    5. Approve courses offered within that faculty;

    6.  

    7. Adopt resolutions on matters of concern that faculty or to the University and request actions of the University Senate; 

    8.  

    9. Elect, in accordance with procedures established by the University Senate, the members of that faculty who will serve as Senators; 

    10.  

    11. Carry on such other functions as the University Senate may authorize. 

    1. All actions of these faculties shall be reported to the University Senate in accordance with Article IV, Sec. x, of this Constitution.  

    2.  

    3. By action of the University Senate, other academic units of the University may be granted such powers of Organized Faculties as are deemed appropriate. 

      Article III 
       

      The University Senate: Powers and Responsibilities 
       

      The University Senate Shall:  

      1. Be responsible for consideration of University academic policies, including the establishment of degrees and the general requirements within which the Organized Faculties of the University shall devise degree programs, and other academic programs sponsored by the University; 

      2.  

      3. Recommend to the President candidates for undergraduate degrees in course, and candidates for University honors; 

      4.  

      5. Advise the President in all matters he wishes to bring before it; 

      6.  

      7. Have the right to initiate proposals on all matters relevant to the general welfare of the University; 

      8.  

      9. Have the right to be consulted on all matters of academic importance to the University; 

      10.  

      11. Approve, disapprove and make recommendations regarding the constitutions proposed by the various Organized Faculties of the University; 

      12.  

      13. Receive reports of the actions taken by the Organized Faculties and, where appropriate, approve or disapprove or make recommendations regarding such actions. 

        Article IV 
         

        The University Senate: Membership and Organization  

        1. The University Senate shall be composed initially of forty-seven Senators, as follows:  

        Thirty-three Senators shall be elected by the faculties of Arts and Sciences, Education, Engineering, and the Performing Arts.
         

        Two Senators shall be elected from among the administrative and professional staffs, including the librarians, in a manner to be prescribed by the Elections committee of the University Senate.  Three Senators shall be chosen by the students of Oakland University.  Six Senators shall serve ex officio with full voting rights and privileges.  These are:  the Provost of the University, the University Librarian, the Dean of Arts and Sciences, the Dean of Education, the Dean of Engineering and Computer Science, and the Dean of Performing Arts. 
         

        Three Senators shall be appointed by the President after all faculty and staff seats have been filled.  

        Each time a new faculty is authorized by the Board of Trustees and established at the University, the size of the University Senate shall increase by four seats.  The Dean of the newly organized faculty shall receive a seat ex officio, and the faculty shall be entitled to a minimum representation of one elected Senator and such additional seats as may be warranted by the apportionment procedure. 

        1. Beginning with the Winter semester, 1967, and every two years thereafter, the elected faculty membership of the Senate shall be apportioned as follows:  Elective seats shall be assigned by the Elections Committee of the University Senate among the faculties in proportion to the number of members of Organized Faculties, with the proviso that no organized faculty shall be awarded more than forty-nine per cent of the seats in the Senate, and that each organized faculty shall receive a minimum of one elective seat in addition to the Dean of that faculty who sits ex officio.  In determining Senate seats, each organized faculty shall be deemed to include all individuals who exercise their franchise from that faculty.  For the election of 1967 only, Senators shall be assigned as described in this article, except that full-time faculty of all ranks shall be the basis of assignment.  Until such time as a procedure for electing Senators has been approved as part of a faculty constitution, the manner of electing the appropriate number of Senators from each faculty shall be prescribed by the Elections Committee.  Until such time as a procedure for the election of student Senators has been developed by the students and approved by the University Senate, the manner of choosing student Senators shall be prescribed by the Elections Committee. 

        2.  

        3. The term of office for elected and appointed Senators shall be two years, except that the term of office of student Senators shall be one year.  The terms of all Senators shall be subject to the limitations of the recall provisions of Article V, Sec. iii of this Constitution.  No student may serve as Senator for more than two full terms of office. Under procedures to be established by the Elections Committee, Senators shall be elected during the Winter semester to take office in the following Fall semester.  In cases where a Senator may be absent for an extended period, a replacement may be named on recommendation of his/her constituency and by approval of the Steering Committee of the University Senate. 

        4.  

        5. All members of Organized Faculties shall be eligible to serve as Senators.  All students in good standing shall be eligible to serve as Senators.

        6.  

        7. The Senate shall meet regularly once a month during the Fall and Winter semesters at a convenient time to be fixed by the Steering Committee.  Such additional meetings as may be needed shall be called by the Steering Committee. 

        8.  

        9. At all times other than the Fall and Winter semester, the University Senate shall meet as often as necessary.  At such meetings the quorum rule of Article IV, Sec. viii shall be suspended.  The agenda of such meetings shall be limited to the awarding of degrees and the conferring of honors, unless, by action of the Senate during the preceding Winter semester, specific additional items are authorized for the agenda. 

        10.  

        11. The presiding officer of the Senate shall be the Provost or, in his absence, a designated representative of the Provost.  The Provost shall appoint a secretary of the Senate and a parliamentarian.  A copy of the minutes of all Senate meetings shall be made available by the secretary of the Senate to the Board of Trustees at the Office of the Secretary to the Board. 

        12.  

        13. For the conduct of ordinary business, a majority of the Senators shall constitute a quorum of which quorum a majority vote shall suffice.  All substantive motions, together with relevant committee recommendations and reports, shall be circulated to all Senators and to all members of the faculty and staff before a motion receives its first reading in the Senate.  Each substantive motion shall receive readings on two separate meeting days of the Senate; amendments may be moved during both readings, but final votes may be taken only during the second reading.  By a vote of three-fourths of the Senators present and voting, the Senate may proceed directly from the first reading to the second reading and take final action on the motion.  Upon the demand of more than one fourth of the Senators present and voting, at least one hearing open to faculty, staff and students shall be held before the second reading of any substantive motion. 

        14.  

        15. The University Senate shall have a Steering committee composed of the Provost of the University (or his designee) who shall serve as chairperson, and six other Senators elected at the first Senate meeting of the Fall semester. The Committee's term of office shall be two years. No more than two seats shall be held by Senators from any one faculty. 

        16.  

        17. The Steering Committee shall: 

        1. Call all meetings of the University Senate, except the first of the Fall semester, which shall be called by the President; 

        2.  

        3. Prepare the agenda for the University Senate, including the call of all matters from committee; 

        4.  

        5. Present to the University Senate a slate of nominees for all standing committees; 

        6.  

        7. Create such ad hoc committees as it judges necessary to study matters outside the province of any standing committees; 

        8.  

        9. Designate the membership and fix the terms of all ad hoc Senate committees; 

        10.  

        11. Receive reports of all actions taken by the Organized Faculties and other academic units as authorized under Article II, Sec. vi.  When such actions are deemed by the Steering Committee to fall within the authority of the reporting body and not to contravene accepted policies of the University, the report shall be received and shall have the status of University policy.  The Steering Committee shall inform the University Senate of the disposition of reports.  In all cases where the Steering Committee decides that the reported actions go beyond delegated powers or contravene University policies, the Steering Committee shall have the power to return the report with a statement of its reasons for doing so, or shall present the matter to the University Senate for full debate and consideration; and 

        12.  

        13. Recommend, on behalf of the Senate, candidates for undergraduate degrees in course. 

        1. The Elections Committee of the University Senate shall conduct elections and referenda and make apportionments as described in the various articles of this Constitution.  It shall consist of three Senators appointed by the Steering Committee.  For the purposes of conducting the elections necessary to the establishment of this Constitution, the Elections Committee of the Academic Senate of 1966-67 shall serve. 

        2.  

        3. The University Senate shall establish other standing committees and ad hoc committees as it deems necessary. Unless otherwise specified by the Senate, the term of office for all standing committees shall be two years with members serving until new committees have been elected to replace them.  Committee membership shall not be restricted to Senators.  Whenever a committee of the University Senate is presenting a motion or making a report, all members of the committee shall have the right to attend that meeting of the Senate and take part in debate, but only Senators shall have the power to vote on the report or the motion.  

          Article V 


          Referendum and Recall Procedure

          1. Within five class days of the final vote of the University Senate on any matter, fifteen per cent of the members of the Organized Faculties, or fifty members of the Organized Faculties, whichever is less, shall have the right to petition the President to call a meeting of all the faculties to discuss the action of the Senate.  

          2. A majority of the faculty members present at such a meeting shall have the right to instruct the Elections Committee to conduct a referendum by mail ballot of all the members of the Organized Faculties.  The referendum shall ask for a yes or no vote on the action taken by the University Senate.  If a majority of those returned valid ballots indicates disapproval, the action of the University Senate shall be disallowed. 

          3. If no election to the University Senate has intervened, and if the Senate decides to act again on the disputed matter, the action of the Senate shall again be presented to all the members of the Organized Faculties by a mail ballot.  If the Senate's action is rejected again by the referendum, the terms of all elected members of the Senate shall be terminated and a special election conducted for the new members.  As a first order of business, the newly constituted Senate shall make a decision with respect to the disputed matter.  This decision will be regarded as final and no further appeal to the referendum procedure shall be allowed on the issue.  

            Article VI 


            Graduate Council

            1. A Graduate Council shall be established as a permanent standing committee of the University Senate.  It shall make recommendations to the Senate regarding graduate study, as provided in this Article of the Constitution.  The Senate shall review the recommendations of the Council and submit its recommendations to the Provost and the President.  The Graduate Council shall be chaired by the Vice Provost and Dean of Graduate Study, with its membership otherwise consisting of one representative from each organized faculty currently sponsoring a graduate degree program, plus three other representatives to be appointed by the Vice Provost and Dean of Graduate Study.  



            2. The representative from each organized faculty shall: 



            1. Be a full-time, non-visiting faculty members of any rank;



            2. Be selected by the organized faculty to be represented according to procedures established by the organized faculty; 



            3. Serve terms determined by the units represented. 



            1. Representatives appointed by the Vice Provost and Dean of Graduate Study shall: 



            1. Be full-time, non-visiting faculty members of any rank; 



            2. Serve terms determined by the Vice Provost and Dean of Graduate Study. 



            1. The Graduate Council shall be responsible for: 



            1. Making recommendations to the University Senate regarding proposed and existing graduate programs, including recommendations for program suspension or discontinuance.  The Graduate Council shall seek, when necessary, the advice of other appropriate University bodies concerning the impact of new programs or changes in existing programs. 



            2. Rendering advice to the Vice Provost and Dean of Graduate Study on all matters concerning graduate program administration and support and ongoing graduate study activities as the Vice Provost and Dean of Graduate Study may request. 



            3. Conducting periodic reviews of graduate programs with reports of findings submitted to the University Senate and other appropriate bodies. 



            4. Appointing subcommittees as necessary to assist the Graduate Council in its recommendations.  The subcommittees shall report their recommendations to the Graduate Council.  The Graduate Council may make specific delegations of authority to the subcommittees to assist the Graduate Council in carrying out its responsibilities. 



            5. Recommending to the President all candidates for graduate degrees. 



            1. The Graduate Council shall meet as often as the Vice Provost and Dean of Graduate Study deems it necessary in order to fulfill its responsibilities, but it must meet at least once each academic semester.  

              Article VII


              Student Participation in University Senate Governance

              1. The students of Oakland University shall have the right to be represented in the University Senate, as prescribed in Article IV of this Constitution.  



              2. In accordance with a procedure to be approved by the University Senate, the student body or representative student groups shall nominate students for membership on such committees of the Senate as the Senate shall designate. 

                Article VIII


                Amendment

                1. The University Senate shall have the right to propose amendments to the Constitution.  After distribution to the members of the Organized Faculties and following an open hearing, a proposed amendment shall be submitted to the members of the Organized Faculties for ratification.  If an amendment is ratified by a majority of the returned valid ballots in a mail referendum, it shall be submitted to the Board of Trustees for approval.  An amendment shall be effective following approval by the Board of Trustees. 

                SCOPE AND APPLICABILITY:

                DEFINITIONS:

                PROCEDURES:

                RELATED POLICIES AND FORMS:

                APPENDIX: 

                 

                2012