A. Oakland University provides e-mail services to students, for Communications Use by students, and for Official Use by the University community.
B. All use of e-mail must be consistent with the provisions of state and federal law, including the Family Education Rights and Privacy Act of 1974 (FERPA).
C. All use of e-mail must be consistent with appropriate use standards, including OU AP&P #890 Use of University Information Technology Resources, and is subject to responsibilities, restrictions and sanctions described in that policy.
D. Student e-mail lists may not be sold, shared or otherwise distributed to third-parties, unless provided for within an approved University agreement or contract. The privacy of e-mail addresses and lists must meet expectations established in the University Privacy Statement.
E. Students are accountable for checking their E-Mail Address regularly (i.e., once per week) and are responsible for communication sent or received in this mode. When forwarding e-mail from the Oakland University E-mail Account to another e-mail account, students are responsible for ensuring that the other e-mail account is functioning and able to receive the OU e-mails.
F. Although the University will use this communication mechanism for Official Use, students are still expected to follow standard procedures for educational and business processes such as registration and payment.
G. Users of e-mail for Official Use must recognize that it is inherently insecure from send-point to end-point, and as such, care should be taken not to disclose Confidential Data in an e-mail message.
H. Authorized parties may send broadcast e-mail messages and are responsible for obtaining any necessary sign-offs regarding purpose and content. Persons authorized to send all-student broadcast e-mails are restricted to the President, Vice Presidents, Director – Chief of Police, University Communications and Marketing, and their designees.