Guidelines for Handling Accommodation Requests for Disabled Faculty, Staff and Applicants
GUIDELINES FOR HANDLING ACCOMMODATION REQUESTS
FOR DISABLED FACULTY, STAFF AND APPLICANTS
Oakland University provides reasonable accommodations in employment in accordance with federal and state laws to qualified individuals with disabilities. Reasonable accommodations are tailored to address the nature of the disability and the needs of the individual within the context of the requirements of the job. What constitutes a reasonable accommodation is fact-specific and may vary depending on the circumstances applicable to each individual.
Generally, faculty, staff and applicants requesting a reasonable accommodation should complete the Reasonable Accommodation Request Form and have the Medical Inquiry Form completed by a medical professional; making sure to attach all relevant medical documentation to the Medical Inquiry Form. The Reasonable Accommodation Request Form at Reasonable Accommodation Request Form.pdf and the Medical Inquiry Form are available at Medical Inquiry Form.pdf.
Faculty and applicants for faculty positions should complete both forms and submit them to the Academic Human Resources Department at 517 Wilson Hall. Staff and applicants for staff positions should complete both forms and submit them to the University Human Resources Department at 431 Wilson Hall. If a dean, department chair, director or supervisor receives a request for an accommodation, they should forward the request to the appropriate human resources department. In most instances, the faculty, staff or applicant making the request for a reasonable accommodation will also need to disclose their disability status.
The faculty, staff or applicant making the request for a reasonable accommodation will then be engaged in an interactive process to identify all possible reasonable accommodations. This interactive process will most likely involve meetings and/or consultations with the requestor’s dean, department chair, director, supervisor or other appropriate persons identified by the University, and the respective human resources department. At any time during the reasonable accommodation request process, the University may ask the requestor for additional medical documentation of the disability and the need for a reasonable accommodation. In evaluating reasonable accommodation requests, the preferences of the requestor will be considered, but the ultimate decision regarding the type of accommodation that is reasonable, if any, will be made by the University. The requestor will be informed of the final decision as to their reasonable accommodation request.
All information provided through this process will be kept confidential and shared only with those directly involved and on an as needed basis. Information may also be provided in emergency situations to medical personnel assisting the faculty or staff member or as required by law.
Faculty, staff and applicants can also contact the ADA Coordinator in the Office of Inclusion and Intercultural Initiatives if there are any questions about the reasonable accommodation process at 248-370-3496. If the faculty, staff or applicant wishes to lodge a complaint about how the request for accommodation was managed or lodge a discrimination complaint, then please refer to the Guidelines for Handling Discrimination Complaints http://www.oakland.edu/policies/711/.