Review these tips to help you manage your printing projects.
Print preview feature
Using the print preview feature will help avoid reprinting documents simply to make small editorial or layout changes. Most applications have a print preview feature. This feature allows you to see exactly how your page will look when printed.
Print only what you need
When printing a document, especially a Web page, print only what you need. Be smart about what you need to print. For example, often the last printed page from a website consists of an advertisement or a single line of information. Use the mouse to highlight the information you need and print only that information.
Reformat your documents to save resources, time and money
Microsoft Word – You can print multiple pages on a single page without reformatting your document. You can print up to 16 pages per sheet (though this amount is best for graphics only).
Microsoft Excel – The fit to page feature in Excel automatically rescales output to print evenly on one or several pages. You can force the document to print out on a single page or multiple pages in a specific width or length. Excel takes care of the scaling. You then should use the print preview feature to make sure the document prints on the correct number of pages and will look readable. You also may want to change paper orientation from portrait to landscape if the page needs to be wider to include more columns.
Microsoft PowerPoint – Using the handouts versus slides option is a good way to print presentations on fewer sheets of paper.