2006 - 2007 Academic Year - Graduate Council

2006 - 2007 Academic Year

2006-2007 Graduate Council Archives

Agenda/Minutes

October 11, 2006


GRADUATE COUNCIL
 AGENDA 

11 October, 2006 2:00 PM 100 Kresge Library

 

TIME

 

PRESENTER

 

2:00

 

2:00 – 2:05

 

 



2:05 – 2:45

I. Call to order

 

II. Approve the minutes of February 22, 2006, March 29, 2006 & September 27, 2006

 

III. Financial aide rules and regulations for Graduate Programs

 

IV. Report from the Chair and Information Items

 

V. Old Business

 

VI. New Business

 

VII. Good and Welfare

VIII. Adjournment – Next meeting 
will be held 
October 25th in 
100 Kresge Library

 

D. Downing

 

 

 

 



Cindy Hermsen

 

 


D. Downing


 

GRADUATE COUNCIL MINUTES
October 11, 2006 

Approved: November 8, 2006

Present: Dave Downing, Tom Blume, Donna Free, Lisa Hawley, Frances Jackson, Mildred Merz, Meir Shillor, Lorenzo Smith, Joseph Shively, Kristine Thompson, Mohamed Zohdy

Absent: Claire Rammel
Guests: 
Cindy Hermsen, Kathleen Moore,
Staff: 
Julie Delaney, Lynette Folken, Eilene Lohmeier

I. Call to order

The meeting was convened at 2:08 pm by David Downing, Chair. 

II. APPROVAL OF MINUTES

A MOTION to approve the minutes of February 22, 2006, March 29, 2006 and September 27, 2006 was made and seconded 

Correction: September 27, 2006 minutes in include Lorenzo Smith as present and Tom Blume was absent. 

The corrected minutes were passed unanimously. 

III. GUEST PRESENTER

Cindy Hermsen, Director of Financial Aid

C. Hermsen was invited and welcomed to Graduate Council to provide members with an overview of the financial aid program and how student financial aid impacts new programs and policies. Due to the tremendous growth in enrollment of graduate students and current economic issues, there has been an increase in the number of graduate students applying for financial aid. Compliance issues and concerns, therefore, have become problematic. C. Hermsen reminded the committee that even though program design is up to the departments, it is important that departments work within the financial aid rules and regulations set forth by the U.S. Department of Education. 

Eligibility:

  • Maximum yearly graduate student aid -$18,500 a year. Private loans are available, but can be less appealing due to the requirements, higher interest or repayment terms.
  • To qualify, students must be an enrolled student either Full-time (8+ credits) or Part-time (4,5,6, or 7 credits). *Alternative programs are available for students only taking 1,2,or 3 credits; but the student may experience higher interest rate or repayment schedule not as good as federal loans).
  • The Graduate student must be in a degree seeking program. 

Discussion followed regarding the definition of “part-time”. Departments are asked to inform students that anything less than 4 credits make them ineligible for financial aid. D. Free shared an issue within the SBA. Graduate courses are 3 credit hours, not 4 credits; which would make the grad student ineligible for financial aid. At another comparable university, 3 credits courses are considered “part-time”; thus making the student eligible for aid. This also becomes a problem when partnering with other departments because of the difference between the 3 and 4 credit hour courses. D. Fee asked if the definition of “part-time” was a university decision. 

C Hermsen explained that at the undergraduate level, the US Department of Education defines full-time as being more than 12 credit hours. However, at the graduate level, it is defined by the institution as long as they stay within the rules and regulations. Oakland’s decision was to set the minimum of 4 credits for part-time. C. Hermsen agreed to investigate this issue further and report back to Graduate Council.

Certificate Programs: Some certificate programs are approved for financial aid eligibility. However, the certificate program must be at least 1 year in length. The US Department of Education has established guidelines outlining those requirements and a list of qualifying certificates are recertified every 10 years with the last review in 2002. C. Hermsen and C. Rammel will be reviewing the certificate programs and will provide a set of guidelines to assist in the development of future certificate programs. D. Downing requested that the list of eligible certificate programs be forwarded to him for posting on the Graduate Council website.

Student Eligiblility:

  • Maintain part-time status (minimum of 4 credits per semester)
  • Maintain satisfactory academic standing by completing 67% of the course work they are taking and maintain the minimum department GPA as defined in the graduate catalog. A problem arises when a department allows a student to stay even if their grade drops below the documented catalog GPA minimum. Since GPA aid eligibility is determined by what is stated in the graduate catalog, the student may lose their eligibility for financial aid until the grade is pulled back up to the minimum GPA. 

Students are eligible for aid up to 150% of the program requirement (i.e. a grad program of 36 credits: a student can take 36 + 18 credits). This allows flexibility in repeating courses or taking other courses. However, extra hours must be taken before the degree is posted. Financial aid , however, will be based on the catalog minimum total for the required degree.

Endorsements do not qualify for financial aid.

PHD programs. In order to ensure student financial aid eligibility, we require that OU students completing their thesis or dissertation have continuous enrollment. Currently, a “P” (progressive) grade is awarded in lieu of a numerical grade to satisfy the financial aid grade requirement. Due to the recent issues in the interpretation of the “ P grade, the Graduate Council has supported the idea of changing this grade to “DF” (deferred). D. Downing asked if this would be acceptable with financial aid. C. Hermsen said that if the “DF” means that the faculty is certifying the student did indeed work on the dissertation/thesis and complete what was expected during that time period, then it would be agreeable. She stated that financial aid is looking for something that means that the student has completed the requirements and expectations during that time period. However, the grade cannot be changed at a later time. The “grade” at the end of the semester is what financial aid uses to reconfirm the student’s re-eligibility for the next semester. If a faculty or department goes back at a later time and changes the grade to something other than a grade that means “satisfactory”, the financial aid department would have to re-access the student’s eligibility for aid for the next semester(s). That would include if a grade was changed to “I” meaning incomplete.

D. Downing reiterated the need to come up with a consistent grade that represents that the student is meeting expectations; yet remember that it cannot fluctuate at a later time“ in order to stay in compliance with the financial air regulations. 

K Moore recommended that we look at other institutions, such as WSU, on how they handle this issue. She further suggested that the course work/research be handled as one issue and the dissertation/thesis as a separate grading. 

C. Hermsen further explained that repayment of the student loan starts after a 6 month grace period from when a student receives their degree and/or terminates the pursuit of a degree. The university regularly confirms student status with the US Department of Education’s databases to determine when the student needs to go into re-payment. D. Downing confirmed that if the student drops out of a program or a student grade is retroactively changed causing the student to fall below the required GPA, financial aid eligibility is changed and the grace period begins. C. Hermsen suggested that a policy be instituted with a reasonable deadline date on how far back educational record changes can be made to avoid 3-5 year reassessment and adjustments.

C. Hermsen thanked the committee for the opportunity to meet with them and offered to provide statistical information and a break down of unit information. The financial aid department is currently working to standardize information to be shared with the units. C. Hermsen agreed to investigate the university’s part-time minimum credit requirement of 4 credits as well as to provide D. Downing with a list of Certificate Programs that are eligible for financial aid. D. Downing thanked C. Hermsen for sharing this information.

IV. GOOD AND WELFARE

A successful Graduate Open House was held on October 10th with over 220 attendees and 182 new applications. D. Downing thanked L. Folken, J. Delaney and E. Lohmeier for their help. 

Dave is collecting additional information on the on BSW and MSW. There is no immediate plan to implement the MSW. It is a continuation and accelerated program linked to BSW. Until we have graduates from the Oakland University BSW program it is not an issue. D. Downing has not been able to verify if the MSW will be brought to Graduate Council. 

F. Jackson asked that D. Downing share the faculty’s concerns over recent collaborations and partnerships with other institutions. Faculty are requesting that administration provide definitions of collaboration and partnerships, explanation of the differences and address what that means. Furthermore, faculty expressed concerns that administrators are signing academic agreements without proper consultation from faculty and later informed about the agreement through public announcement. D. Downing will convey the faculty’s concerns with administration.

 

ADJOURNMENT

The meeting adjourned at 3:05 p.m. The next Graduate Council meeting will be held on October 25, 2006 at 2:00 p.m. in 100 Kresge Library.

October 25, 2006

GRADUATE COUNCIL AGENDA 

25 October, 2006 2:00 PM 100 Kresge Library 

TIME

 

PRESENTER

 

2:00

 

2:00 – 2:05

 

2:05 – 2:10

 

2:10 – 3:00

 

 

 

 

 

3:00 – 4:00

I. Call to order

 

II. Approve the minutes of October 11, 2006

 

III. Report from the Chair and Information Items

 

IV. New Business

a. Discuss the Department of Education Proposal, Master of Education program in Teacher Leadership.

 

V. Old Business

a. Discuss the Cross Listed Courses, Slash Courses

and 50 % Rule proposals

 

VI. Good and Welfare

VII. Adjournment – Next meeting will be held

November8th in 100 Kresge Library

D. Downing

 

 

 

 

D. Downing

 

 

 

Bob Wiggins

 

 

 

 

 

 

D. Downing

 


GRADUATE COUNCIL MINUTES 

October 25, 2006 
Approved: November 8, 2006

Present: David Downing, T. Blume, Donna Free, Lisa Hawley, Mildred Merz, Meir Shillor, Joseph Shively, L. Smith, Kris Thompson, Mohamed Zohdy

Absent: Frances Jackson
Guests: 
Robert Wiggins, Pamela Morehead, Bob Maxfield, Eric Follo, Kathleen Moore, Linda Benson, Karen Miller and Don Matthews
Staff: 
Julie Delaney, Lynette Folken, Eilene Lohmeier

I. CALL TO ORDER

The meeting was called to order at 2:05 pm.

II. APPROVAL OF MINUTES

The minutes of October 11, 2006 were deferred. 

III. REPORT FROM THE CHAIR AND INFORMATIONAL ITEMS

  • D. Downing announced that J. Shively will serve as Vice Chair of Graduate Council for 2006-07.
  • The NCA Report of the Task Force on the Professional Doctorate addressing the Professional Doctorate degree will be available for your perusal on the Graduate Council web site. 

IV. NEW BUSINESS

Masters of Education in Teacher Leadership 

D. Downing welcomed Robert Wiggins, Pamela Morehead, Bob Maxfield, and Eric Follo from the School of Education and Human Services. Robert Wiggins presented information on the proposed Master of Education in Teacher Leadership degree program. He indicated that this was not a new program, but a strand of an existing degree. Mr. Wiggins stated that SEHS currently offers one Masters of Education degree with a choice of three individual strands:

Master’s of Arts in Counseling

Master’s of Arts in Teaching in reading and language Arts

Master’s of Arts in Education (from which you can choose early childhood, educational leadership, special education and educational studies; teacher leadership would be the fifth choice). 

The proposed new strand is intended to compliment the existing Galileo Institute, teach principles of teacher involvement and prepare younger teachers interested in active leadership roles outside the administrative environment. The goal is for Oakland University’s SEHS to become a regional/national center for the development of teacher leaders in public schools and to make reforms through leadership involvement. There is a trend toward a distributed leadership model in education and research indicates that a collaborative school is more powerful toward student achievement than social and economic status. 

Program Highlights:

  • Interdisciplinary
  • Curriculum, instruction and leadership focus
  • Two year 35 credit program
  • Cohort model
  • Action based research for teacher/student decision making in the classroom
  • Area school district support
  • No additional full-time faculty required

SEHS proposes to offer a pilot program in the Fall 2007 of 25 students with 2-3 local school districts.

Graduate Council concerns:

  • Admission requirements: R. Wiggins will further define admission requirements.
  • Elective courses: To enhance the student experience and to better prepare practitioners, R. Wiggins stated that elective courses are open but required prior to graduation. Graduate Council recommended that SEHS specify the elective courses that students can choose from.
  • Library needs: M. Merz noted that some library books will be necessary. Further review is necessary
  • Meeting student contact hour requirements: SEHS plans to use a model similar to competitive universities to ensure contact hours are met, and to infuse online instruction, weekend workshops and instructors site visits with mentors, students and principles.
  • Administration of admission and degree requirements: SEHS stated that it will be collaborative effort between both Departments, but specific tasks have not yet been determined.

There were some questions from Graduate Council members as to whether the proposal is “informational” or “new program” since all the courses and degree requirements are new, and to whether this proposal will require Graduate Council’s approval before proceeding to the Senate. D. Downing will clarify with the Provost if this proposal must go through the full governance process. 

Graduate Council requested that SEHS provide budget information or an explanation if the proposed program is budget neutral. 

Graduate Council requested copies of school district’s letters of support. The letters will be emailed to the members. 

V. OLD BUSINESS 

  • Cross Listed Courses (interdisciplinary courses)
  • Slash Course (courses offered in the same department)
  • 50% Rule

D. Downing stated that the initial discussion regarding cross listed courses, slash courses and the 50 % rule was generated out of the Department of History’s external reviewer comments concerning the appropriateness 300/500 level courses. There is national concern that it is impossible to meet the needs of a 300 level student and graduate student in the same classroom. 

Don Matthews and Karen Miller from History Department, Linda Benson from Liberal Studies, and Kathy Moore from Arts and Sciences shared their concerns on limiting the use of Cross Listed and Slash courses and the impact to their respective departments. 

D. Downing stated that the proposals are “drafts only”. Guests were assured that it was not the intent of Graduate Council to impose rigid requirements on the departments. There was general agreement that cross listed courses and slash courses are effective, but graduate students have shared their concerns of paying higher tuition for a course with undergraduate expectations and assignments.

D. Downing expressed the importance of ensuring that students receive the full benefit of having their transcripts reflect what they have taken in a meaningful way. There was common agreement that the course syllabi must articulate the differences between the undergraduate and graduate education objectives and assignments. 

D. Downing thanked L. Folken for her research and sited the January 29, 2003 Graduate Council minutes which approved cross listed 300/500 level courses and specified criteria and syllabi requirements.

L. Benson encouraged members to provide a policy to allow a continuation of flexibility to ensure a diverse selection of courses for MALS graduate students. 

K. Miller, Department of History, expressed concerns since 30% of their credits for the graduate program are delivered through slash courses. The department provides separate graduate and undergraduate syllabi with separate requirements. Slash courses provide graduate students with a larger number of fields, which are later used as foundational courses that are necessary to develop context for student thesis and exam projects. Juniors and seniors enroll in 300-level courses which are “content lectures,” and the 400-level courses are seniors only and are advanced seminar and tutorial work. She further responded that 300/500 level courses are common among other institutions but is generally driven by the size of the program. 

Discussion will continue on this issue. Based on several comments, arrangements will be made to invite coordinators and/or directors to Graduate Council. 

V. GOOD AND WELFARE

  • Graduate Council is cancelled for Wednesday, November 22nd

November 8, 2006

GRADUATE COUNCIL AGENDA  

8 November, 2006 2:00 PM 100 Kresge Library 

TIME

 

PRESENTER

 

2:00

2:00 – 2:05

 

 

2:05 – 2:15

 

 




2:15 – 2:45

 

3:45 – 3:10

3:10 – 3:20

3:20 – 3:25

 

3:25 – 3:45

 

 

 


3:45 – 4:00

I. Call to order

 

II. Approve the minutes of October 11 & October 25, 2006

 

III. Report from the Chair and Information Items

 

IV. Old Business

 

a. 1st Reading - Master of Education in teacher leadership

b. Policy – Slash Courses

c. Policy – Cross-listed Courses

d. Policy – 50% Rule

 

V. New Business

 

a. Master’s exit options and definitions

 

VI. Good and Welfare

 

a. Revised Graduate Council meeting schedule

 

VII. Adjournment – Next meeting will be held

HOLD DECEMBER 6, 2006 
2:00 – 4:00 pm

in Kresge Library

 

 

D. Downing

 

 

 

 

 

D. Downing


GRADUATE COUNCIL MINUTES 
November 8, 2006 

APPROVED:

Present: Dave Downing, Donna Free, Frances Jackson, Mildred Merz, Meir Shillor, Joseph Shively, Lorenzo Smith, Kris Thompson, Mohamed Zohdy
Absent: Tom Blume, Lisa Hawley
Staff: Julie Delaney, Lynette Folken, Eilene Lohmeier

I. CALL TO ORDER 

The meeting was convened at 2:10 pm by D. Downing, Chair 

II. APPROVAL OF MINUTES 

D. Downing MOTIONED to approve the minutes of October 11, 2006 and October 25, 2006. The motion was seconded and passed unanimously without corrections. 

III. REPORT FROM THE CHAIR AND INFORMATIONAL ITEMS 

New Research Awards

D. Downing announced that the Provost’s office has established new research awards for undergraduate and graduate students who are in the process of conducting research and/or creative activity for their thesis or dissertation. Graduate awards will be for an amount up to $2,000 that may be used to help defray the cost of supplies, materials, and/or travel. Additional information is available through the Research, Grants and Contracts website at: http://www2.oakland.edu/research/research2/pages.cfm?mi=111&hi=14&ID=27 

These awards are in addition to the current Dissertation and Thesis award(s) which are granted annually to graduate student(s) for notable dissertation or thesis. 

D. Downing distributed the latest version of the New Program Review Process Proposal. Changes and recommendations are to be submitted to Tamara Machmut-Jhashi. Graduate Council proposed changes: 

  • Graduate Council requests that changes made to new program proposals be articulated back to all primary review committees. Graduate Council recommended to include Graduate Council and UCOI as relevant review committees. 
  • Request for the definition of “new program” proposal with guidelines. Also requested a definition of and guidelines for new proposals that fall under already existing degree programs. 

The review procedure is intended to expedite new program approvals. D. Downing explained that UCOI and Graduate Council’s responsibility focus on academic quality of the program to ensure coherent curriculum. Senate Planning Committee responsibility is to ensure that the new program fits within the general framework of the university’s goals and strategic plan, and Senate budget details budgetary issues. Once finalized, the proposal is then forwarded to the Senate for approval. Graduate Council recommendations: 

  • Determine final authority for program changes. (Senate Steering Committee or Senate). Recommendation that Senate steering could be responsible for all corrections/changes before sending to the Senate for final approval or
  • UCOI can be responsible for program reviews for the undergraduate proposals and then forwarded to Senate for approval and Graduate Council can be responsible for the program reviews for graduate proposals and then forwarded to Senate for final approval. 

D. Downing will forward concerns and recommendations. 

IV. OLD BUSINESS

Master’s of Education in teacher leadership – 1ST Reading 

Motion to approve the Master’s of Education in teacher leadership –

1st Reading. 

F. Jackson moved to approve the Master’s of Education in teacher leadership –

1st Reading. Seconded. 

Discussion: D. Downing presented the response from R. Wiggins relative to Graduate Council’s concerns from the October 25th meeting. The Provost office has determined that this proposal is not a new program, but a “strand” within an existing degree program. Upon approval by Graduate Council, the proposal will be forwarded to the Senate as an informational item. J. Delaney clarified that the School of Education has three degree programs: Master of Education, Master of Arts and Master of Arts in Teaching. Graduate Council concerns:

  • Terminal Project: The proposal does not require a terminal project requirement. J. Delaney informed members that the Teacher Development in Education Studies does not require a terminal project. Members requested justification for the omission.
  • Budget: A budget is not required since the proposal is not a new program. Graduate Council requested information regarding budget implications for this new “strand.”
  • Definition of “CF”.
  • Cultural Competency: proposal language has an emphasis on cultural competency, yet only one stated learning objective in one course is required.
  • Culture and diversity: recommendation to review descriptive proposal language regarding the focus on equating culture with diversity. Self awareness of ones own culture is necessary in order to be culturally competent.
  • Program governance: Identify a single point of contact person responsible for the oversight of admissions, petition of exceptions, transfer credits and degree audits.
  • Program evaluation and/or assessment

 

D. Downing will forward the committee’s concerns to B. Wiggins; and his response will be forward back to the committee. 

V. OLD BUSINESS

 Cross Listed/ Slash Courses

Based on the discussion and concerns at the October 25th Graduate Council, D. Downing presented a new document to include definitions of the Cross Listed and Slash Courses followed by guidelines. Discussion ensued. Recommended changes will be sent to members for review and continued discussion. 

  • Proposed cap of 3 course sections that may be cross-listed: Discussion ensued regarding the necessity of capping at three course sections. J. Delaney reported that the general practice appears to cap at three courses. It was agreed that in the event that more than three course sections are to be cross-listed, a provision of exception be submitted. The provision of exception language will be added following the title as well as at the end of the policy.
  • Proposed requirement to use the same title and same prerequisite(s) for cross-listed courses: Discussion ensued. In the event of an exception, it was agreed that a waiver of exception be submitted by the department to waive the “same prerequisite” requirement.
  • Proposed requirement that cross-listed courses be the same level. The existing course number policy requires that 500 level courses be cross-listed with the same level course or they must be handled as an exception.

50 % Rule - deferred

 

VI. NEW BUSINESS

Master’s exit options – Discuss possible guidelines and procedures for thesis or final master’s project. 

The issue was deferred until the next meeting. 

VII. GOOD AND WELFARE

January 17, 2007

GRADUATE COUNCIL AGENDA 
January 17, 2007 
2:00 PM
100 Kresge Library

 

TIME

 

PRESENTER

 

2:00

 

2:00 – 2:05

 

2:05 – 2:15

 

2:15 – 3:00

 

 

 

 

 

3:00 – 3:30

 

 

 

 

 

3:45 – 4:00

 

I. Call to order

 

II. Approve the minutes of November 8, 2006

 

III. Report from the Chair and Information Items

 

IV. New Business

 

a. 1st Reading for PHD in Computer Science in Informatics

 

V. Old Business

 

a. 2nd Reading - Master of Education in teacher leadership

 

VI. Good and Welfare

 

VII. Adjournment – Next meeting will be held

January 31, 2007 2:00 – 4:00 pm

in Kresge Library

D. Downing

 

 

 

 

D. Downing


GRADUATE COUNCIL MINUTES 
January 17, 2007 

Approved: February 21, 2007

Present: Dave Downing, Tom Blume, Donna Free, Frances Jackson, Mildred Merz, Meir Shillor, Joseph Shively, Lorenzo Smith, Kris Thompson, Mohamed Zohdy
Absent: 
Lisa Hawley
Guests: 
Bhushan Bhatt, Ishwar Sethi, Gautam Singh
Staff: 
Julie Delaney, Lynette Folken, Eilene Lohmeier

I. CALL TO ORDER

The meeting was convened at 2:00 pm by D. Downing, Chair 

II. APPROVAL OF MINUTES

D. Downing presented the November 8, 2006 minutes and entertained a motion to approve.

MOTION made by F. Jackson to approve the minutes of November 8, 2006 as presented. Seconded and passed without corrections. 

III. REPORT FROM THE CHAIR AND INFORMATIONAL ITEMS

  • D. Downing reported that graduate enrollment has increased on the first day of registration by approximately 11% over last year’s enrollment figures. Faculty and staff were thanked for their contributions to the success of this initiative.
  • A Graduate Open House is scheduled for Thursday, February 15, 2007 from 5:30 – 7:00 pm in the Oakland Center Banquet Rooms.
  • A new wave of marketing is scheduled to begin January 24th which will target adult learners.
  • D. Downing reported that an outside firm specializing in the promotion of graduate education and adult learning education has been identified. First time funds have been allocated to brand graduate education at Oakland University over the next few months. Pending continued funding, the next phase will be program specific marketing.

IV. NEW BUSINESS

Proposal for a Ph.D. program in Computer Science and Informatics – 1st Reading

D. Downing presented the 1st Reading of the proposal from SECS, “Ph.D. program in Computer Science and Informatics” and entertained a motion.

MOTION made by M. Shillor to approve the 1st Reading of the proposal from SECS for a Ph.D. program in Computer Science and Informatics. Seconded.

Following introductions, B. Bhatt presented a historical overview of the SECS Systems Engineering doctoral program. Initially, the State of Michigan controlled the number institutions allowed to award doctoral degrees. To receive State approval to provide a doctoral degree in engineering, Oakland University developed a unique doctoral program in transportation systems that would be inclusive of all other disciplines. The Systems Engineering doctorate designation has become an umbrella for producing doctoral dissertations in the various engineering specialties. This “System’s” umbrella added dimension to the doctoral level in the beginning. Current market forces have substantiated the need for Ph.D. programs in specific disciplines. B. Bhatt stated that the computer science designation is a very different program from the other engineering specialties. A recent survey of prospective students supports the need for doctoral degrees that are reflective of specific designations.

SECS is supportive that more designation specific program(s) will increase student interest and future growth both locally and internationally; similar to the growth experienced in the mechanical engineering program. The Department has also received student support to continue the existing “Systems Engineering” program in order to provide an umbrella of opportunity for those wishing to secure a degree in Systems Engineering.

G. Singh expressed concern that the designation of “Systems Engineering” is a misrepresentation of the qualifications of our computer science Ph.D. students and jeopardizing job opportunities.

Graduate Council recommended the following changes:

  • Clarify confusing language: Does this proposal replace the current Systems Engineering designation or will it be a new doctoral designation.
  • Proforma Income Statement: Clarification of increased student enrollment numbers.
  • Recommended to separate oral qualifying examination and proposed research plan. It was agreed to require only the preliminary oral qualifying exam.
  • Recommended to add committee approval dates on the proposal face sheet.
  • Recommended to address the student to faculty ratio (1000 students to 15 faculty).
  • Recommended to clarify current library holdings and/or purchases of required journals. Review budget: new purchases, appears under budgeted for some “highly recommended” materials, yearly inflation allowance.
  • Soften language relating to teaching competency.
  • In lieu of letters of recommendation, it was recommended to require specific competency forms.
  • Address budget deficit issues.
  • TOEFL is a university requirement for admission and it was recommended that this reference be deleted.
  • Reconsider GPA requirement of 3.5 since 3.0 is passing for a master degree.
  • Employers are looking more at concentrations rather than Ph.D in Engineering. It was recommended due to market demand to include in the proposal a provision which allows the specialty of Ph.D. in Computer Science and Informatics to be included on student transcripts and degrees.
  • Review and list all courses. 

D. Downing thanked B. Bhatt, I. Sethi and G. Singh for their participation. SECS will respond to the above Graduate Council concerns and their responses which will be forwarded to the members. The proposal will then be placed on the next Graduate Council agenda for its 2nd Reading. F. Jackson assured SECS that every effort will be made to expedite their request for approval.

V. OLD BUSINESS

Master of Education in teacher leadership - 2nd Reading

D. Downing presented the proposal from SEHS, Master of Education in teacher leadership.

Discussion. None

D. Downing called the question. MOTION to approve the proposal “Master of Education in teacher leadership.”

AYES - All NO – 0 PASSED.

D. Downing will notify the Department.

VI. GOOD AND WELFARE

 

VII. ADJOURNMENT

The meeting adjourned at 3:20 pm. The next meeting is scheduled for January 31, 2007.

February 21, 2007

GRADUATE COUNCIL AGENDA 

21 February, 2007 2:00 PM

100 Kresge Library 

TIME

 

PRESENTER

 

2:00

 

2:00 – 2:05

 



2:05 – 2:10

 


2:10 – 3:25

 

 

3:25 – 3:55

 

 

 

 

 

 

 

 

 

 



3:55 – 4:00

 

 

I. Call to order

 

II. Approve the minutes of January 17, 2007

 

III. Report from the Chair and Information Items

 

IV. Old Business

A. PHD in Computer Science in
Informatics– 2Reading

 

V. New Business

A. SECS Departmental Reorganizations

  • § MS in Computer Science
  • § Ms in Software Engineering & Information

Technology

  • § MS in Embedded Systems

B. SECS “Master of Science in Industrial & Systems Engineering

C. CAS: Approval of concentrations in MPA and Music

D. SHS “OMPT Certificate Program Proposal”

 

VI. Good and Welfare

 

VII. Adjournment – Next meeting will be held March 14, 2007 2:00 – 4:00 pm in Kresge Library

 

 

D. Downing

 

 

 

D. Downing


GRADUATE COUNCIL MINUTES 
February 21, 2007 
Approved: March 14, 2007

Present: Tom Blume, Donna Free, Lisa Hawley, Frances Jackson, Mildred Merz, Meir Shillor, Joseph Shively, Lorenzo Smith, Kris Thompson, Mohamed Zohdy
Absent: David Downing
Guests: Bhushan Bhatt, Ishwar Sethi, Gautam Singh
Staff: Claire Rammel, Julie Delaney, Lynette Folken, Eilene Lohmeier
 

I. CALL TO ORDER

The meeting was convened at 2:05 pm by J. Shively, Vice Chair. 

II. APPROVAL OF MINUTES

J. Shively entertained a motion to approve the January 17, 2007 minutes.

MOTION made by D. Free to approve the minutes of January 17, 2007 as presented. Seconded by M. Shillor and passed without corrections. 

III. REPORT FROM THE CHAIR AND INFORMATIONAL ITEMS

  • J. Shively reported that the Graduate Open House held on February 15th was another very successful event. The preliminary totals:
    •  Attendees: 256
    •  New Applications: 198
    •  Marketing Surveys Collected: 203

The open house was successful in generating new graduate applications for admission and collecting significant marketing data to assist with future graduate recruitment efforts.

  • C. Rammel reported that the request to modify the name of the Education Specialist degree program (not Educational Specialist) was forwarded to the Provost, who subsequently approved the change to Education Specialist in leadership. 
  • C. Rammel distributed two approved graduate policies: Dissertation/Thesis Processing Requirement Policy and Commencement Ceremony – Graduate Student Participation Policy for future discussion. Current policy states that doctoral degree candidates are not be eligible to participate in commencement without completing all degree requirements, including dissertation defense and submission of an approved dissertation, including signatures of all committee members and/or the head of the academic unit, to Graduate Study and Lifelong Learning. 

A doctoral student has requested to participate in the May 2007 Commencement Ceremony. The student has applied to graduate for Spring 2007 and will not have defended and submitted dissertation by the winter deadlines. The student has requested to walk and be hooded in the May commencement. Based on this recent request, should we modify the policy to let doctoral students walk before defense? Ms. Rammel asked Graduate Council to review the current policy for discussion at the next Council meeting. J. Delaney noted the deadline for submitting names and dissertation titles to the Provost’s Office for the commencement program is in March. 

M. Shillor indicated support for the exception if the Chair of the student’s dissertation committee would be willing to provide written support that the student has completed all other degree requirements except for the presentation and defense of their dissertation. 

Further discussion immediately ensued. Graduate Council members strongly stated that they were not in support of doctoral candidates participating in commencement and being hooded prior to completing all degree requirements, including defense and submission of dissertation. C. Rammel asked if we should amend the Commencement Ceremony – Graduate Student Participation Policy to include a statement that “exceptions to the policy will be granted for extenuating circumstances.” Mr. Shively expressed concern with placing the Vice Provost for Graduate Education in the position of evaluating requests for exceptions to the policy. Graduate Council agreed that no modifications should be made to the current policy. 

C. Rammel asked members for any recommended changes to the Dissertation/Thesis Processing Requirements Policy. F. Jackson expressed concern that the title of the current policy, Dissertation/Thesis Processing Requirements Policy, did not include the practice focused doctoral programs. C. Rammel will amend the title of the Dissertation/Thesis Processing Requirements Policy to: “Doctoral Project: (dissertation/thesis/project/ paper) Processing Requirements Policy” and include any procedural information specific to those programs. 

The policy will be brought back to Graduate Council for review and approval. 

L. Hawley asked about the status of the doctoral policy and process manual. She volunteered to continue working on the doctoral student handbook to address unresolved issues. 

IV. OLD BUSINESS

Ph.D. program in Computer Science and Informatics – Second Reading 

Shively presented the Second Reading of the new degree proposal from the School of Engineering and Computer Science: Ph.D. in Computer Science and Informatics.

Discussion ensued. C. Rammel had some questions related to the “candidacy” requirements. She indicated unclear or inconsistent terminology might be confusing to a new doctoral student. She referenced an example found at the bottom of page 22 of the proposal. “All Ph.D. applicants are required to pass the Core qualifying examination within the first four regular semesters of admission into the Ph.D. program. The Core examination is administered once every regular semester.” Are we correct in assuming “regular” semester means “academic” semester (fall and winter)? Given the requirement that all PhD students must pass all the written and oral doctoral qualifying examinations within the first three years of joining the program, with the Option Examination administered once every year, defining “semester” eliminates any misinterpretation of the timeline. 

She recommended the proposal clearly define “semesters” as “academic semesters” when appropriate and recommended that “Fall and Winter” be added to the bottom page 22 for further clarification. C. Rammel also questioned whether the Oral Examination requirements (oral presentation of a written document summarizing proposed research) and timeline (one semester following the Written Qualifying Examination) was realistic. G. Singh agreed with her observation, indicating the department had recommended eliminating the written summary as a requirement for the Oral Examination. [pg 27 - 3.2.3 Qualifying Examination (oral)]. 

C. Rammel indicated the University planned to make the Banner CAPP module available online to students and faculty advisors. For those unfamiliar with CAPP, C. Rammel explained it was a tool that allowed students or faculty to track a student’s progress toward satisfying degree requirements. Since CAPP evaluates a student’s academic history against established program requirements, compliance issues can potentially be identified and resolved much sooner. Given this new level of information awareness, C. Rammel indicated her final question targeted how the department planned to track and communicate successful completion of the requirement that “All Ph.D. students must demonstrate some experience in teaching.” 

There was some discussion relating to the evaluation of the teaching requirement. G. Singh suggested a form be developed to communicate completion of this requirement and potentially other non course requirements to Graduate Study. I. Sethi expressed his concerns regarding the number of exceptions currently being made to program requirements. He stressed the importance of minimizing these exceptions. 

M. Merz noted the minimal budget changes and specifically noted that the library requirements do not include lecture notes and computer science notes which are required and would double the library cost. M. Merz will forward a list of library concerns to G. Singh. 

After further discussion Graduate Council suggested the following changes: 

  • A plan of study must be filed with Graduate Study within the first two semesters of a student enrolling in the PhD program. Students would be responsible for notifying Graduate Study of any subsequent changes approved by their advisory committee. 
  • In earlier discussions, G. Singh assured Graduate Council that the program supports full-time student enrollment during the academic year. Thus, allowing students to qualify for graduate assistantships and other forms of financial aid. G. Singh suggested a brief statement be included in the proposal. 
  • Included a paragraph explaining that a student must complete a master’s degree prior to starting the doctoral program. 
  • Provide Graduate Study and Lifelong Learning with catalog copy which includes the application, admissions and degree requirements. I. Sethi will provide. 
  • Provide Graduate Study and Lifelong Learning with a list of prerequisite courses, including undergraduate prerequisites. I. Sethi agreed to review 500/600/700 level courses and make any necessary adjustments to prerequisite courses. M. Shillor reminded I. Sethi that undergraduate prerequisite courses cannot be evaluated in Banner for students with their undergraduate degree from other institutions. Therefore, it has been recommended that any undergraduate prerequisites be included in the course description as “required academic background” and be described, rather than listed 
  • Review a complete course offering report to validate equivalencies, deletions and changes.

 

C. Rammel confirmed the proposal had requested an effective date – Fall 2007. She reminded B. Bhatt that the proposal had to go through a full governance review. With only two Senate meetings remaining this year, there was little time left for the department to make the recommended changes. It was agreed that the department would make changes and forward the final proposal to C. Rammel F. Jackson, chair of SPRC, indicated she would do her best to assist them in meeting their proposed timeline, but urged them to move quickly, 

J. Shively MOTIONED to approve the Ph.D. in Computer Science and Informatics, contingent on the department making the required changes.

Seconded by and passed unanimously. 

The final proposal will be submitted to Senate Steering for Senate Planning Review Committee and Senate Budget Committee review. 

V. NEW BUSINESS 

A. School of Engineering and Computer Science - modifications to merge existing graduate academic programs in the Master of Science in Software Engineering and the Master of Science in Information Systems Engineering – First Reading 

J. Shively entertained a MOTION to approve modifications to in the Master of Science in Computer Science & Engineering and the Master of Science in Embedded Systems AND merge the Master of Science in Software Engineering AND the Master of Science in Information Systems Engineering. 

T. Blume MOTIONED to approve.

Seconded by F. Jackson and passed unanimously. 

I, Sethi presented the proposal to merge of the Master of Science in Software Engineering with the Master of Science in Information Systems Engineering effective Fall 2007. The merged program will be the Master of Science in Software Engineering and Information Technology. 

I. Sethi explained that the second part of the proposal was to modify the exit plan to offer a “professional option” which requires 36 credits of graduate course work including 4 credits of an internship/industry project. The “research option” which requires 32 credits of graduate course work including thesis is the same as defined in the two former programs. The total number of credits required for the Master of Science in Software Engineering and Information Technology, The Master of Science in Computer Science & Engineering and the Master of Science in Embedded Systems will be 32-36, contingent on the select exit option. 

Additionally, the School of Engineering and Computer Science has requested to change the name of the major, Computer Science & Engineering to Computer Science 

Effective Spring 2007, the School of Engineering will begin “phasing out” the Master of Science in Software Engineering (5600) and the Master of Science in Information Systems Engineering (5580). The phase out period will allow students currently admitted to those programs to complete degree requirements. 

L. Smith questioned the impact this would have on the current faculty workload. I. Sethi indicated the department did not anticipate the proposed change would significantly impact the current faculty workload 

C. Rammel requested that students file a plan of study with Graduate Study and Lifelong Learning. The office would like to provide guidance to students who select the thesis option. I. Sethi agreed. 

To be consistent with other University publications, L. Smith recommended changing the phrase “GPA of 3.0 or better” to “3.0 or above.” 

F. Jackson MOTIONED to waive the Second Reading.

Seconded by K. Thompson and passed unanimously. 

M. Zodhy MOTIONED to approve modifications to in the Master of Science in Computer Science & Engineering and the Master of Science in Embedded Systems AND

merge the Master of Science in Software Engineering AND the Master of Science in Information Systems Engineering.

Seconded by M. Shillor and passed unanimously. 

B. School of Engineering and Computer Science modifications to split the MS in Systems Engineering into two degrees – MS in Systems Engineering and MS in Industrial and Systems Engineering – First Reading 

J. Shively entertained a motion to approve modifications to split the MS in Systems Engineering into two degrees – MS in Systems Engineering and MS in Industrial and Systems Engineering, 

B. Bhatt explained that in the fall of 2005, a new, fourth department was created entitled Industrial and Systems Engineering (ISE). With the creation of the fourth department, portions of the MS-SYS are managed by the ECE department and other portions of the program are managed by the ISE department. The School of Engineering and Computer Science is requesting permission to split the 5 options in the current Master of Science with a major in Systems Engineering into two separate degrees, 

Three of the options will be retained exactly “as-is” in the existing Master of Science

in Systems Engineering degree housed within the Electrical and Computer

Engineering department

o Option 1 – Dynamic Systems and Control Engineering

o Option 3 – Robotics Systems Engineering

o Option 4 – Systems Modeling and Computer Simulation

 

The other two options will be moved exactly “as-is” into a new Master of Science in Industrial and Systems Engineering degree housed in the new Industrial and Systems Engineering department

o Option 2 – Industrial and Systems Engineering

o Option 5 – General Systems Engineering 

This change is administrative in nature and permits the two departments to manage their students more effectively. 

C. Rammel will meet with the department to identify course equivalencies and discuss areas of concern. 

L. Smith MOTIONED to waive the Second Reading.

Seconded by M. Shillor and passed unanimously. 

J. Shively MOTIONED to approve modifications to split the MS in Systems Engineering into two degrees – MS in Systems Engineering and MS in Industrial and Systems Engineering, Seconded and passed unanimously. 

C. College of Arts and Sciences: Approval of concentrations in Master of Public Administration and Master of Music 

There was discussion regarding concentrations being noted on student transcripts, along with degrees awarded. When asked to provide background information, C. Rammel explained that Graduate Council requested the Registrar post graduate concentrations on the student transcripts. The Registrar agreed to post the concentration with the following stipulations: 1) all concentrations must be proposed and approved by Graduate Council; 2) concentrations appearing in the Graduate Council must be proposed and approved by Graduate Council; 3) concentrations earned prior to approval by Graduate Council will not be posted to transcripts; 4) students must list the concentration on the Application to Graduate; and 5) departments and Graduate Study are required to audit and approve concentrations as part of degree compliance. George Dahlgren, Graduate Dean at the time, communicated these requirements to both the Master of Public Administration program and the Master of Music program, Graduate Council requires each concentration be defined, including a list of eligible courses and credit required to earn each concentration. J. Delaney will continue working with the departments to secure their proposals for presentation at a future Council meeting. 

D. School of Health Sciences - Proposal to modify the existing Graduate Certificate in Orthopedic Manual Physical Therapy

J. Shively requested a MOTION to approve modifications to the Graduate Certificate in Orthopedic Manual Physical Therapy 

K. Thompson explained that the request is to increase the required credits from 17 credits to 18 credits for the OMPT Graduate Certificate. The credit increase supports the addition of a new course, PT 502, Evidence-Based Practice. The new course, plus a slight reorganization of course credits in the existing curriculum, significantly improves the course distribution and content flow over the 2-year delivery of the program.

M. Shillor MOTIONED to waive the Second Reading.

Seconded by F. Jackson and passed unanimously. 

J. Shively MOTIONED to approve the proposal

Seconded and passed unanimously.

 

VI. GOOD AND WELFARE

 

VII. ADJOURNMENT

The meeting adjourned at 3:40 pm. The next meeting is scheduled for March 14, 2007.

March 14, 2007

GRADUATE COUNCIL AGENDA

14 March, 2007 2:00 PM 100 Kresge Library 

TIME

 

PRESENTER

 

2:00

 

2:00 – 2:05

 

 

2:05 – 2:10

 

 


2:10 – 3:20

 

3:20 – 3:55

 

 

 

 

3:55 – 4:00

 

 

I. Call to order

 

II. Approve the minutes of February 21, 2007

 

III. Report from the Chair and Information Items

A. CAPP Presentation

 

IV. Old Business

 

V. New Business

 

A. CAS: Approval of concentration in:

Master of Public Administration (M.P.A.)

B. Approval of Majors in Master of Music

  • § Conducting,
  • § Music Education,
  • § Pedagogy (instrumental, piano, or vocal),
  • § Performance (instrumental, piano, or voice)

C. Approval to suspend SON: Adult/Acute Clinical Nurse Specialist program

D. Graduate Certificate Program modification

 

VI. Good and Welfare

 

VII. Adjournment – Next meeting will be held March 28, 2007 2:00 – 4:00 pm in Kresge Library

 

D. Downing

 

 

 

 

D. Downing


 

GRADUATE COUNCIL MINUTES 
March 14, 2007 

Approved: April 11, 2007 

Present: Dave Downing, Tom Blume, Lisa Hawley, Frances Jackson, Mildred Merz, Joseph Shively, Lorenzo Smith, Kris Thompson, Mohamed Zohdy
Absent: 
Donna Free, Meir Shillor
Staff: 
Julie Delaney, Eilene Lohmeier, Megan Bovee 

I. CALL TO ORDER

The meeting was convened at 2:12 pm by D. Downing, Chair. 

II. APPROVAL OF MINUTES

D. Downing entertained a motion to approve the February 21, 2007 minutes.

MOTION made by L. Smith to approve the minutes of February 21, 2007 as presented. Seconded by K. Thompson and passed without corrections. 

III. REPORT FROM THE CHAIR AND INFORMATIONAL ITEMS

A. CAPP Presentation

J. Delaney and M. Bovee presented an explanation and demo on CAPP (Curriculum, Advising and Program Planning), which is the degree auditing module in the Banner Student System. Departmental degree requirements are built into the module and later compared against student academic records to determine degree compliance. These reports are forwarded to departments for degree audits. The CAPP module will continue to update as changes are made to the catalog in Banner. In the near future, students will have the ability to access CAPP online through SAIL to determine progress to degree, including credits, GPA, substitutions, waivers, and transfer credits. They will also have the ability to run “what if” scenarios against the courses they have completed to better understand the impact of potential changes in programs. 

Currently, students can obtain an unofficial transcript via the web which includes total credits and GPA, but are not able to run degree compliance. Most faculty do not have access to Banner, which makes advising at the graduate level difficult. The Graduate Study staff will continue to assist faculty who need student information in order to advise a graduate student. 

Banner/CAPP items that Graduate Council suggested be addressed:

  • Automated notification emails to students, and their advisers, who are not in compliance with program requirements or who earn an unsatisfactory grade or GPA
  • Promoting student usage
  • Retention perimeters
  • Creating flexibility/substitutions in plans of study
  • Faculty access

J. Delaney reported that the anticipated implementation date for WebCAPP will be Winter/Spring 2008 and any suggestions can be emailed to delaney@oakland.edu or mgilroy@oakland.edu.

D. Downing expressed his appreciation and thanks to J. Delaney and M. Bovee for their work and contributions to this project. 

B. SECS and SHS proposals on the March 15th Senate Agenda

 School of Engineering and Computer Science proposals for M.S. in Computer Science, M.S. in Software Engineering & Information Technology, M.S. in Embedded Systems, and M.S.in Industrial & Systems Engineering and the School of Health Sciences proposal for revisions to the OMPT Certificate Program will be presented as informational items at the March 15thSenate meeting.

IV. OLD BUSINESS

None 

V. NEW BUSINESS 

A. College of Arts and Sciences: approval of the concentrations in Master of Public Administration (M.P.A.) degree program 

D. Downing presented the request from the College of Arts and Sciences to approve the concentrations in Master of Public Administration (M.P.A.) degree program and establish curriculum codes in order to track, audit and transcript the concentrations. No program changes will be made to the core program of 24 credits and 12 credits in each concentration. 

K. Thompson MOTIONED to approve the Master of Public Administration concentrations and to establish curriculum codes. Seconded by L. Smith and passed. 

Discussion followed, noting that the concentrations have been long established in the program. J. Delaney commented that posting concentrations on the transcript would enable potential employers to recognize the specifics areas in which the students had focused. Since these are not certificate programs there is no need to go through a complete approval process.

D. Downing called the question to approve the request from CAS to approve the concentrations and to establish curriculum codes. Passed unanimously. 

B. College of Arts and Sciences request to establish curriculum codes for majors in Master of Music degree program

  • Conducting
  • Music Education
  • Pedagogy (instrumental, piano, or vocal),
  • Performance (instrumental, piano, or voice) 

D. Downing presented the request from College of Arts and Sciences to establish the various curriculum codes for the majors in the Master of Music degree program. D. Downing described the difference between program “concentrations” which offer 9-12 credits and the more defined “major” concentrations that offer a core program of 12 credits with an additional 24 credits (2/3 or more of the program) in the major area. Graduate Study and the Music department agree that 24 credits constitute a substantial portion of the master’s program. This is a request to approve them as “majors” and to establish curriculum codes so they may be posted on student transcripts. 

L. Smith MOTIONED to approve the request from CAS to use the terminology of “major” in Master of Music, establish the curriculum codes, and post the major on student transcripts. Seconded by L. Hawley and passed. 

Discussion ensued and it was agreed that there is a need to address the entire issue of nomenclature at the institutional level. The term “major” is not generally used at the graduate level, however, employment requirements are dictating documentation of program specialties on student transcripts. J. Delaney confirmed that the concentrations and majors will be listed on student transcripts as well as in the commencement program. Documentation and recognition of certificate programs was further discussed and it will be investigated further. 

D. Downing called the question to approve the request from CAS to approve the terminology of “major” in the Master of Music degree program and to establish the various curriculum codes for: 

  • Conducting
  • Music Education
  • Pedagogy (instrumental, piano, or vocal)
  • Performance (instrumental, piano, or voice)

Passed unanimously.

C. School of Nursing request to suspend the Adult/Acute Clinical Nurse Specialist program 

F. Jackson MOTIONED to suspend the Adult/Acute Clinical Nurse Specialist program from the School of Nursing.

Seconded by K. Thompson and passed. 

F. Jackson reported that, due to decreased market demand, there has been a decline in the number of students enrolling in the CNS program. The CNS provides a clinical specialty and is generally tied to an institutional setting as a primary resource for nursing staff. In contrast, the Nurse Practitioner degree offers a wider range of positions, broader authority and is a primary care provider with prescription authority. Students currently enrolled in the CNS program (6-8) will be allowed to complete their program. With declining enrollment and the market shift to other nursing areas, there was general consensus that the program be suspended and removed from the Graduate catalog. 

D. Downing called the question to approve the suspension of the Adult/Acute Clinical Nurse Specialist program.

Passed unanimously. 

E. Graduate Certificate Program modification – 1st Reading

Approval of the modifications to the Graduate Certificate 
Program document
 

K. Thompson MOTIONED to accept for first reading the revised Graduate Certificate Program document.

Seconded by J. Shively and passed. 

Modifications have been made to update the Graduate Certificate Program requirements document to be in line with the current procedures for handling requests and to more clearly define some issues that faculty must consider when creating certificate programs, including clarification of the admission process, program requirements and financial aide implications. 

Discussion ensued regarding master’s degrees which include certificate programs within the program. Dual enrollment was also discussed and council members requested additional information on rules and regulations for students pursuing both a master’s degree and an approved graduate certificate not contained within a degree. 

VI. GOOD AND WELFARE

D. Downing thanked J. Shively for chairing the February Graduate Council meeting. 

VII. ADJOURNMENT

The meeting adjourned at 3:30 pm. The next meeting is 
sheduled for March 28, 2007.

April 11, 2007

GRADUATE COUNCIL AGENDA

11 April 2007 2:00 PM 

100 Kresge Library

I. Call to order 

II. Approve the minutes of 14 March 2007 

III. Report from the Chair

IV. Informational Items 

a. Associate Deans

V. Old Business 

a. Graduate Certificate Program Modifications – 2nd Reading

VI. New Business 

a. Undergraduates taking Graduate Courses

b. “I” grade Contracts

c. Off site program 

d. Dismissal policy

VII. Good and Welfare

VIII. Adjournment

 


 

 

GRADUATE COUNCIL MINUTES 

April 11, 2007 
Approved: April 18, 2007

Present: Tom Blume, Donna Free, Lisa Hawley, Frances Jackson, Mildred Merz, Claire Rammel, Meir Shillor, Kris Thompson, Mohamed Zohdy
Absent: 
Dave Downing, Joseph Shively, Lorenzo Smith
Staff: 
Julie Delaney, Lynette Folken, Eilene Lohmeier

I. CALL TO ORDER

F. Jackson was asked to chair the meeting in the absence of D. Downing and J. Shively. The meeting was convened at 2:12 pm by F. Jackson. 

II. APPROVAL OF MINUTES

F. Jackson entertained a motion to approve the March 14, 2007 minutes.

MOTION made by M. Zohdy to approve the minutes of March 14, 2007 as presented. Seconded by K. Thompson and passed without corrections. 

III. REPORT FROM THE CHAIR AND INFORMATIONAL ITEMS

C. Rammel reported that a NCA site evaluator will be visiting three external OU sites, Conner Creek (April 12th), Macomb University Center, and Macomb Intermediate School District (April 11th). D. Downing is hosting the tour today at the Macomb sites. 

C. Rammel informed members that the Graduate Study has been meeting with the Associate Deans to address a variety of issues, including schedule, registration and nomenclature. C. Rammel will email the Associate Dean’s meeting notes to Graduate Council members and will also distribute Graduate Council minutes to the Associate Deans to help facilitate communication. 

IV. UNFINISHED BUSINESS

Graduate Certificate Program modification – 2nd Reading

 F. Jackson presented the 2nd Reading of the MOTION to approve modifications to the Graduate Certificate Program template. 

Discussion ensued with C. Rammel explaining that the changes were primarily made to the template, with limited modifications made to the actual policy and process. Since the original policy was approved in 1995, updates were required to make the policy and process conform to current standards and practice. 

F. Jackson called the MOTION to approve.

Seconded and passed unanimously.

F. Jackson recommended a change in the title of “Old Business” to “Unfinished Business”. There was general member support. 

V. NEW BUSINESS

Undergraduate Students Enrolling In A Graduate Course (Form)

C. Rammel presented the proposed form and provided background as to why additional information was required of undergraduate students preparing to enroll in graduate course credit. Undergraduate financial aid recipients, with the permission of their advisor, may use graduate credit to satisfy their undergraduate degree. Should the undergraduate student enroll in a graduate course, receive financial aid and not use the graduate course to satisfy their undergraduate degree, then Federal regulations require the student to return the Title IV funding. The proposed form requires the undergraduate student to declare whether the graduate course will be used to satisfy undergraduate degree requirements or if the student intends to use the graduate credits earned toward a future graduate degree program. 

Graduate Council asked whether the six-year clock began running when the student registered for the graduate course or when the student gets admitted to a graduate program. C.Rammel indicated the six-year rule begins with the term of enrollment. 

Student Request for Incomplete (I) Grade Contract (Form)

C. Rammel presented a new version of the Incomplete (I) Grade Contract form. Students requesting an incomplete grade (I), after the cut-off date for a withdrawal, must submit the form to his/her instructor for approval. The instructor will document the course work completed by the student up to the time of request and the course work necessary to satisfy completion of the course. Once the required course work is satisfied, the faculty will provide a final grade on the bottom section of the form, sign and forward the form to Graduate Study. The form will help create a paper trail of student requests for incomplete grade (I) and provide documentation of the required course work in the event that the instructor is unavailable.

Comments/recommendations:

  • Add an additional section on the form to list work completed to date and the percentage of work remaining in the event that someone other than the faculty must assist with the completion.
  • “I” grade extensions are permissible using the extension form
  • Recommendation that the form be consistent with the current grade change form and include approved governance flow
  • A copy of the form should be saved in the student file
  • The additional grading section may be confusing and Council members suggested eliminating the final grade section and have the faculty complete and attach the current grade change form. 

C. Rammel will make the suggested changes and present at the next Graduate Council meeting for final approval. 

Modify Approved Graduate Academic Program – Delivery of an Existing Program to Off-Campus Location

C. Rammel reported that, during the recent NCA visit, Graduate Study became acutely aware of an information disconnect regarding off site program locations. The proposed form is based on information recently requested by NCA regarding off campus sites. The completed form, with attached pro forma budget, will be an information item at Graduate Council, approved by the Provost and submitted to Senate as an information item. 

Dismissal policy

Graduate Study has been experiencing an increase in dismissal appeals. David Downing asked C. Rammel to work with General Counsel to revise the current dismissal policy. The revised policy emphasizes the academic unit as responsible for graduate program standards and/or requirements for satisfactory academic progress. The role of Graduate Study is not to review faculty judgments regarding the quality of a student's academic performance, but to affirm that the dismissal procedures published by Graduate Study are followed. 

A draft copy of the new policy was distributed to Graduate Council members for discussion at the next meeting. C.Rammel will incorporate suggestions made by the General Counsel and have Eilene distribute through email.

L. Folken recommended that all forms indicate approval by Graduate Council and include the date of approval in the footnote section of forms. 

VI. GOOD AND WELFARE -

 ADJOURNMENT – Next meeting will be April 18th at 2:00 pm in 100 KL.

 

April 18, 2007

GRADUATE COUNCIL AGENDA 

18 April 2007 100 Kresge Library 2:00 PM 

I. Call to order 

II. Approve the minutes of 11 April 2007 

III. Report from the Chair 

IV. Informational Items 

a. Cooley 

V. Unfinished Business 

a. “I” grade contract

b. Dismissal policy 

VI. New Business 

a. Research Committee Appointment (2-yr term)

b. Thank you to members with terms ending 2007 

VII. Good and Welfare

VIII. Adjournment 


 

GRADUATE COUNCIL MINUTES 

April 18, 2007 
Approved: October 10, 2007
 

Present: Dave Downing, Tom Blume, Donna Free, Frances Jackson, Mildred Merz, Claire Rammel, Meir Shillor, Joseph Shively, Kris Thompson,
Absent: 
Lisa Hawley, Lorenzo Smith, Mohamed Zohdy
Staff: 
Julie Delaney, Eilene Lohmeier 

I. CALL TO ORDER 

The meeting was convened at 2:10 pm by D. Downing, Chair. 

II. APPROVAL OF MINUTES 

D. Downing entertained a motion to approve the April 11, 2007 minutes.

MOTION made by F. Jackson to approve the minutes of April 11, 2007 as presented. Seconded by D. Free and passed without corrections. 

III. REPORT FROM THE CHAIR AND INFORMATIONAL ITEMS 

D. Downing thanked F. Jackson for chairing the April 11th meeting in his absence. D. Downing reported that in response to a request from the Higher Learning Commission, North Central Accreditation (NCA) will be evaluating approximately 20-25 universities currently offering programs at an off-campus location. Graduate Study was asked to prepare the report and handle the NCA visit to Macomb University Center and Macomb Intermediate School District, with the School of Nursing responsible for the Connor Creek site visit. The report and evaluator addressed the following five areas: 1) Instructional Oversite; 2) Academic Services; 3) Adequate Assessment of Student Performance; 4) Student Services; and 5) Facilities. D.Downing indicated the NCA reviewer’s exit report was both positive and well received. 

D. Downing reported that Cooley Law School is considering a new satellite campus facility in order to accommodate their rapid growth and immediate space requirements. The university is anticipating a continued relationship with Cooley Law School. 

IV. UNFINISHED BUSINESS 

Student Request for Incomplete (I) Grade Contract (Form) 

At the April 11th meeting of the Graduate Council, C.Rammel submitted the “Incomplete (I) Grade Contract” form for review and comments. C.Rammel has incorporated those modifications and has returned the attached document for further discussion. 

The following modifications were made as recommended by Graduate Council: 

  • INCLUDE: Summary of completed work to date 
  • INCLUDE: This represents ____ % of the final grade. 
  • INCLUDE: When the coursework listed above is completed, the instructor must submit a final grade on a grade change form by the deadline specified in the University calendar. 
  • INCLUDE: Graduate Council approval and date of approval 
  • REMOVE: Student does NOT have to re-enroll in the course to complete the “I” grade 

Dismissal Policy 

D. Downing reported that C. Rammel, J. Delaney and General Counsel met to review the current graduate policy and practice for Academic Dismissal, Academic Standing and Probation. General Counsel identified problematic areas and made recommendations for improving the minimum university requirements, standards, processes and role identification. The revised document represents minimum graduate policy. The academic departments and programs will be responsible for the development of individual program requirements that may EXCEED graduate policy minimums. 

Discussion followed. It was agreed to make the following changes: 

  • Recommendation to begin with “Academic Standing and Probation” followed by Academic Dismissal. 
  • The minimum graduate level standard at the end of a semester is 3.0 GPA. Students falling below the 3.0 GPA are placed on academic probation and instructed to contact their department. 
  • Due to variances across programs, remove the 3.0 GPA from the “Under Academic Dismissal” and replace with “failure to maintain good academic standing (or similar language)”. 
  • Include “refer to your unit’s definition or requirement for good academic standing definition” where the department criteria may be more stringent. 
  • Under the “Overall Grade Point Average” section, clarify “two additional academic semesters” with Fall/Winter. 
  • Refer students to the units for specific probation criteria 
  • Include “a grade below 3.0 “may” result in academic dismissal” 
  • Graduate Catalog – refer students “to the student handbook for department and graduate program requirements 

General Counsel emphasized the responsibility and legal obligation of the University to communicate academic standards and provide written notification to students falling below minimum requirements. As a result, Graduate Study will be responsible for identifying graduate students with an overall GPA falling below the 3.0 GPA minimum. These students will receive written notification, be placed on academic probation and referred to their faculty adviser. Therefore, it is important that Graduate Study be made aware of graduate programs that have established more stringent requirements. 

T. Bloom recommended that all graduate programs develop Graduate Student Handbooks and provide Graduate Study with copies of the handbook. Graduate Council members agreed and were asked to forward copies of current Graduate Student Handbooks to Claire Rammel at 520 O’Dowd Hall. C.Rammel suggested we move toward requesting all Graduate Student Handbooks be published on the web. 

C.Rammel indicated the need to coordinate the monitoring of Academic Standing and Academic Conditional Admits. She will be working with D.Downing to improve monitoring techniques and lean the process.

Discussion followed regarding the inability of faculty and staff to access student information in banner. D.Downing reported that this issue was recently addressed at Senate in relationship to the Banner Degree Evaluation tool scheduled to Go Live via SAIL this summer. Senate agreed faculty advisers should have access to student transcripts and program information.

Graduate Council recommendations and changes will be included in the policy and forwarded to the Graduate Council members via email for further discussion. 

V. NEW BUSINESS 

Research Committee Appointment 

D. Downing asked for nominations to the University Research Committee. C.Rammel reminded members that Graduate Council appoints two positions to URC. These positions are for a two-year term. Anne Mitchell will be completing her first year of her two year appointment, and entering the second year of her two-year term in 2007-08. The open seat will be replacing Charles Marks with a new two-year appointment for 2007-09. Nominations can be forwarded to D.Downing or C.Rammel via email.

VI. GOOD AND WELFARE – 

D. Downing thanked M. Shillor, D. Free and L. Hawley for their participation on Graduate Council. 

D. Free thanked and complimented C.Rammel, J.Delaney, and M.Bovee for their assistance in instituting Banner CAPP prerequisite checking. The program is working well. 

VII. ADJOURNMENT