2005 - 2006 Academic Year - Graduate Council

2005 - 2006 Academic Year

2005-2006 Graduate Council Archives

Agenda/Minutes

September 28, 2005

GRADUATE COUNCIL AGENDA

28 September 2005 

2:00 PM 100 Kresge Library 

 ICall to order 

II. Approve the minutes of 16 March 2005; 20 April 2005 

III. Report from the Chair 

a. Introductions

b. Meeting Structure

c. Future Agenda Items 

IV. Informational Items 

a. Dual Enrollment 

V. Old Business 

a. First Reading – MS in Safety Management

Ken Hightower and Charles McGlothin

b. First Reading – PhD in Music Education

Kathleen Moore and Jackie Wiggins 

VI. New Business 

a. Graduate Council Officers

Secretary – non voting member

Parliamentarian – non voting member

Vice Chairperson – voting member

b. Graduate Courses Required for Undergraduate Programs 

VII. Good and Welfare

VIII. Adjournment 


GRADUATE COUNCIL MINUTES 

September 28, 2005 
Approved: October 12, 2005 

Present: Tom Blume, David Downing, Krzystof Kobus, Lisa Hawley, Mildred Merz, Claire Rammel, Meir Shillor, Joseph Shively, and Kris Thompson
Absent:
 Mohinder Parkash, Darlene Schott-Baer
Guests: 
Ken Hightower, Charles McGlothlin, Kathleen Moore, and Jackie Wiggins
Staff: 
Julie Delaney, Lynette Folken

Call to Order

The meeting was convened at 2:15 p. m. by David Downing, Chair

I. REPORT FROM THE CHAIR

David Downing introduced himself as the newly appointed Interim Vice Provost for Graduate Education and Academic Administration. As well as assuming the chairmanship of the Graduate Council, Mr. Downing is responsible for Academic Administration, Graduate Education and Outreach. He serves as the senior administrative leader to the provost and president in the expansion of academic outreach and community development and provides support and direction in academic planning initiatives. He provides leadership for Graduate Study and Lifelong Learning, Graduate Admissions, Office of the Registrar and Academic Records. This year’s Council members introduced themselves, including new members Tom Blume, Department of Counseling (SEHS) and Joseph Shively of the Department of Music, Theatre and Dance (CAS).

For the benefit of those present, Mr. Downing distributed copies of the Bylaws of the Graduate Council, the University Senate Constitution, as well as a preliminary list of agenda items to be addressed this academic year. New proposals include a Master of Science in Industrial Systems Engineering and two dual partnership programs with Cooley Law School (JD) and the MBA and MPA degrees (MBA/JD and MPA/JD). Among the policy issues to be addressed in Graduate Council is the resuscitation of program review at both the undergraduate and graduate levels. 

Mr. Downing indicated he had been briefed on the new program review process implemented last year. He asked the members to share their thoughts on the merits, as well as areas where it could be improved. 

II. INFORMATIONAL ITEMS 

Claire Rammel reported that Graduate Study currently has assigned two dismissal cases to committees. After serving on several dismissal review committees, Darlene Schott-Baer had offered some very constructive suggestions on how to improve and expedite the appeal dismissal process.

Mr. Downing reported that at a press conference, hosted on August 29th at the Macomb University Center, Gary Russi, Al Lorenzo (President, Macomb Community College) and Lieutenant Governor John D. Cherry, Jr. announced the new dual enrollment initiative with Macomb Community College. The Dual Enrollment program is designed to allow qualified students concurrent access to Oakland University and Macomb Community College. Dual enrollment students can attend classes (including on-line courses) at either institution, use financial aid at both schools, and have the option of using facilities and services at either campus. One goal of the dual enrollment program is to enable students to seamlessly earn both an associates and baccalaureate degree.

III. OLD BUSINESS

First Reading: Ph.D. in Music Education

Jackie Wiggins summarized the changes made in the latest version of the proposal and reiterated that, essentially, the only changes between the existing cognate and the proposed Ph.D. in Music Education, are in the areas of governance and flexibility in coursework. 

Kris Thompson commented on the large number of credits required for the degree. Ms. Wiggins replied that this is a credit heavy degree at all institutions, because each student must become an expert in everything in the music education area. 

To questions posed regarding the number of existing students in the program and how many the department expected to recruit, Ms. Wiggins stated that six students are currently enrolled with an expectation of three admitted each year (with the flexibility to take 4). She explained that music education programs at all institutions tend to be small.

On behalf of Darlene Schott-Baer, who was not able to be present at the meeting, Mr. Downing raised her concern about the total number of elective courses (20 credits) in the proposed program compared to other programs at MSU, etc. Ms. Wiggins replied that the total number of elective credits at other institutions is lower and reminded those present that elective courses are not lesser quality courses. Ms. Thompson questioned the credit distribution. Since other programs have less elective courses, do other programs have more required music courses? It is difficult to become an expert in everything. It also means you must have a more diverse group of faculty. With your small faculty, will this be a problem? Ms. Wiggins replied that the faculty was diverse. 

Lisa Hawley asked if there is an accreditation body for this program, to which Ms. Wiggins replied that it had already been approved. Ms. Hawley asked how it could be accredited before the program was approved. Ms. Wiggins said it was approved at the master’s level and the doctoral students will be enrolled in the same classes.

MOTION was made, Seconded and Passed, to waive a second reading of the Ph.D. in Music Education proposal. The motion was unanimously approved. 

MOTION was made, Seconded and Passed, to approve the proposal as presented, with possible modification of the budget. The motion was unanimously approved.

Redirect: Master of Science in Safety Management

Ken Hightower, Dean of the School of Health Sciences, was invited to discuss the concerns expressed by the Senate Planning and Review Committee (SPRC) and how these issues had been addressed in the revised proposal. Mr. Hightower stated that instead of incorporating the changes into the proposal, a document had been prepared for Graduate Council that specifically addressed the concerns expressed by SPRC.

Charles McGlothlin reported that since he presented the original proposal to Council last year, DaimlerChrysler had awarded him a grant for $30,000 to develop a curriculum for the proposed program. With these funds he has been able to contract four content experts at three different universities around the country to develop four of the five or six courses needed for the master’s program. In addition, DaimlerChrysler will sponsor a $10,000 scholarship.

Mr. Downing acknowledged the concerns expressed by SPRC regarding limited faculty resources, but suggested that the proposed program is following a model comparable to other successful programs at Oakland. He reported that SPRC did not want to discourage the program, but had many concerns that needed to be addressed. SPRC is expecting a response to their memo.

According to Mr. Downing, the next step in the process is a response from Graduate Council to SPRC. A response will be drafted, incorporating the materials presented in the packet submitted by the School of Health Sciences.

IV. NEW BUSINESS

Graduate Council Officers

MOTION was made, Seconded and Passed to accept the appointment of Darlene-Schott-Baer as Vice-Chair, Claire Rammel as Parliamentarian, and Lynette Folken as Secretary.

Graduate Courses Required for Undergraduate Programs

David Downing described a situation where a 500-level music course is being required for completion of an undergraduate degree. This has raised strong concerns with UCUI and the General Education committee. Mr. Downing outlined the potential complications this could present and opened the subject to Council for discussion. Joseph Shively responded by informing those present that he had inherited the course in questions, and the department will be renumbering the course soon. 

V. ADJOURNMENT

The meeting was adjourned at 4:04 p.m. The next meeting is scheduled for Wednesday, October 12, 2005.

October 12, 2005

AGENDA IS NOT AVAILABLE

GRADUATE COUNCIL MINUTES 
October 12, 2005 

Approved: November 30, 2005 

Present: Tom Blume, Lisa Hawley, Krzystof Kobus, Mildred Merz, Claire Rammel, Darlene Schott-Baer, Meir Shillor, Kris Thompson
Absent:
 Mohinder Parkash, David Downing, Joseph Shively, Lorenzo Smith
Staff:
 Julie Delaney, Lynette Folken 

Call to Order

The meeting was convened at 2:12 p. m. by Darlene Schott-Baer, Vice Chair

I. APPROVAL OF MINUTES

The MOTION to approve the minutes of April 20,2005 and September 28, 2005 was made, Second and Passed, unanimously.

II. INFORMATIONAL ITEMS 

Claire Rammel reported that the Master of Science in Safety Management (MSSM) proposal was proceeding towards Senate. The Doctor of Nursing Practice (DNP) degree and the Ph.D. in Music Education are in Senate subcommittees. The Post-Master’s Certificates in Local Government Management and Nonprofit Organization and Management approved by Graduate Council at the end of Winter 2005 semester should appear on the Senate agenda as information items, in the near future. 

Sheryl Klemanski started her review of the Ph.D. in Music Education budget. New program budgets are built on new student numbers; however, the Ph.D. proposal shows Year 1 with 8 new students when, in fact, existing students are being moved forward in the pipeline. The issue of course delivery by another unit (SEHS) was raised, as well as the question on how to present “interdisciplinary” information in a budget. Darlene Schott-Baer stated she would like to have a standard format for new program budgets. Ms. Rammel suggested inviting Tom LeMarbe and Sheryl Klemanski to a Graduate Council meeting, to address the question of what they are looking for when examining a budget proposal. Ms. Schott-Baer expressed dissatisfaction with the template, as well as the fact that there are no instructions/directions associated with it. 

Conversation ensued regarding the fact that departments are not receiving the new program funds after the submitted budgets are approved, and the new programs are initiated. Kris Thompson pointed out that Graduate Council is approving (or not approving) new programs based on faculty load and whether or not the programs will require new faculty, but once the program is approved with a budget request for new faculty, the funding is not forthcoming. Ms. Rammel suggested that the Council look at new programs approved over the last two years to see if the requested new funds were received. Ms. Schott-Baer suggested the review should cover the last three years. Ms. Thompson wondered whether budgets recommended by Graduate Council reflect what the Senate is looking for and asked if both budgets should be identical. 

Dual Enrollment Update

Clair Rammel reported that representatives form Oregon State University (OSU) will meet with the OU and Macomb Community College joint steering committees. OSU is now entering its 6th year of delivering dual enrollment. During those six years, their program has successfully expanded to include several different partnerships. 

Ms. Rammel explained the positive benefits of dual enrollment, particularly in the financial aid area. The Dual Enrollment program is designed to allow qualified students concurrent access to Oakland University and Macomb Community College. Dual enrollment students can attend classes (including on-line courses) at either institution, use financial aid at both schools, and have the option of using facilities and services at either campus. 

III. NEW BUSINESS 

Department of History Graduate Program Review

Darlene Schott-Baer stated that Graduate Council has been asked to critique an outside review of the History department’s graduate program, as well as the department’s written response and to provide suggestions to the Provost by February. After much discussion regarding the extensive use of cross listed 300- and 500-level courses, it was decided to continue deliberation at the next Council meeting. 

IV. ADJOURNMENT 

The meeting was adjourned at 4:00 p. m. The next meeting is scheduled for Wednesday, October 26, 2005.

October 26, 2005

GRADUATE COUNCIL AGENDA 

26 October 2005 
2:00 PM 
100 Kresge Library
 

I. Call to order 

II. Approve the minutes of 16 March 2005; October 2005 

III. Report from the Chair 

IV. Informational Items 

a. Elimination of Fees

b. Dissertation/Thesis Award

c. Banner 7

d. Banner CAPP

e. Banner Prerequisites 

V. Old Business 

a. MA in History program review

b. Cross-listing of courses

c. PhD in Music Education 

VI. New Business 

a. Plans of Study for Graduate Students

b. Grade Mode for Dissertations or Thesis 

VII. Good and Welfare

VIII. Adjournment 


 

GRADUATE COUNCIL MINUTES 
October 26, 2005 

Approved: November 30, 2005 

Present: Tom Blume, David Downing, Lisa Hawley, Mildred Merz, Claire Rammel, Darlene Schott-Baer, Meir Shillor, Joseph Shively, Lorenzo Smith and Kris Thompson
Absent:
 Mohinder Parkash, Krzystof Kobus
Staff:
 Julie Delaney, Lynette Folken 

Call to Order

The meeting was convened at 2:15 p. m. by David Downing, Chair

I. APPROVAL OF MINUTES 

The MOTION to approve the minutes of March 16,2005, was made, Second and Passed, unanimously. 

II. REPORT OF THE CHAIR 

Endowment Support for Graduate Education

Dave Downing announced that he is close to securing the first endowment support for graduate education at Oakland University. An emeritus professor, who is very committed to graduate programs, wants to provide both an immediate gift and then a planned gift to be used at the discretion of Graduate Study to support graduate education in a variety of ways, such as student presentation and travel or incremental support for a stipend or assistantship. If the donor agrees, Mr. Downing will share a copy of the endowment agreement with Council members. 

Module Use

Mr. Dawning informed the Council that there is discussion ongoing about module use. In particular, there is a push form some of the professional schools to move to a 2-day module as opposed to the 3-day module in use, i.e., Monday, Wednesday, and Friday. It would be either a Monday/Wednesday module, as one hypothetical example, or a Tuesday/Thursday module. Mr. Downing reported that there are some strong pedagogical concerns that have historically been presented from areas such as the mathematics/statistics and language areas. These units have expressed a need for more frequent interaction with students in a classroom as opposed to just 2 days per week. Also, there are some concerns about not wanting the campus to be completely empty on Fridays. A number of groups will discuss this topic and, at some point of time, it may come to the Graduate Council for a recommendation. 

III. INFORMATIONAL ITEMS 

Proposal to Roll Fees into Tuition

Mr. Downing announced the active consideration of rolling standard fees (general service, recreational center, student activity and course fees) into tuition. The proposal was passed in the Finance Committee of the Board of Trustees where it was strongly supported. A decision will be made at the next Board meeting. Advantages include a benefit for part-time students who would not have to pay the same amount in per-semester fees as full-time students; the counter to that is that full-time students would pay a little bit more. Program fees, e.g., the applied music fee and the physical therapy fee, would still exist. A question was raised about the continuous enrollment policy which was recently approved by Graduate Council with the proviso that no fees be attached. Ms. Rammel asked whether the policy should be brought back to the Council. Mr. Downing suggested that perhaps a flat rate should be imposed rather than one related to the number of credits. 

New Program Approval Process Flow

Ms. Rammel stated that SPRC is reviewing a new program approval process flow. Upon completion, SPRC will provide a recommendation to the Steering Committee regarding adoption of the process. Ms. Rammel asked whether a copy of the proposed process would be shared with Graduate Council before going to Senate. Mr. Downing suggested the process should be brought to the Council for discussion. 

Dissertation/Thesis Awards

Mr. Downing has been directed by the Provost to assemble a group of faculty to develop the guidelines, timeframe and criteria for the newly announced Dissertation/Thesis Awards. He asked the members whether or not the group should be a subcommittee of the Graduate Council with representatives appointed from other areas. Mr. Downing suggested that it would be appropriate for the group to be a subset of Graduate Council. The following Council members volunteered: Lorenzo Smith, Meir Shillor, Joe Shively and Tom Blume. 

Program of Study Template

Ms. Rammel explained highlighted the benefits of moving to Banner 7 and discussed some of the modules which will be available for faculty and students. One of these, WEB CAPP (degree audit) will be available beginning Fall 2006. Ms. Rammel indicated students and/or advisors will be able to run degree compliance on a student’s academic record to review satisfactory academic progress toward program requirements. 

Key information, such as Plan of Study, Transfer Credit & Course Substitution, are critical to keeping current and accurate student records. In order to generate discussion and elicit feedback from Council members and their departments, Ms. Rammel distributed a handout to illustrate examples of program requirement information essential to CAPP functionality. Graduate Study is asking for suggestions on how to design a process to collect the required data. 

Drafting process flow guidelines (i.e., the flow from student to adviser to Graduate Study)to keep Graduate Study informed about changes to Plans of Study and progress toward meeting degree requirements was also discussed. The necessity to produce something that does not take away flexibility from academic units was acknowledged, as was the recognition that process flow for a discipline or program are often outlined in Student Program Handbooks. Ms. Rammel emphasized that Graduate Study is not looking to change governance processes, but is trying to find a way to keep Graduate Study “in the loop.” 

Mr. Downing asked Council members to take the discussion to their unit colleagues and ask for input. 

Prerequisite Checking in Banner

Ms. Rammel reported that when prerequisite checking is turned on in Banner, it will check the student’s academic history to see if they have fulfilled course prerequisite requirements. This is recognized as a huge benefit for undergraduate programs. Graduate programs will need to review published prerequisites and remove any undergraduate courses listed in Banner catalog. Ms. Rammel explained Banner confirms prerequisites against OU academic history, so if a graduate student did not attend OU than Banner could not validate the prerequisite and would stop registration. 

Meir Shillor asked if there will be the ability to override soft prerequisites, such as “instructor permission” or “department permission” and will it be possible to find out who initiated the override. Tom Blume asked if advisers/instructors could override a prerequisite while away from campus. Ms. Rammel answered that instructors will have the ability to override “hard” prerequisites via the Web and provided an explanation. The “soft” prerequisites will be defined in the course description and labeled “recommended” prerequisites. Julie Delaney explained that the faculty member will be able to override the prerequisite, allowing the student to register by SAIL without having to visit campus, thus eliminating some steps in the current progress. Kris Thompson asked if directors or department chairs could override prerequisites if the faculty is unavailable. If so, could multiple administrators be assigned permission to override courses? Ms. Delaney offered to research this area and provide an answer at a future meeting. 

Schedule of Classes

Darlene Schott-Baer complained about the lead time needed for the Schedule of Classes and asked if there was a way to shorten it. Also brought forward was the complaint that the Schedule of Classes information is not released soon enough for students to make any productive use of it. Mr. Downing stated that there has been considerable discussion about providing a mechanism whereby students can plan for an entire academic year more effectively. He reminded Council members that in order to do so would require a more reasonable timeline for when the course information is required form the units. He suggested also the possibility of future informal discussions with associate and assistant deans from the units, as well as individual unit graduate committees, to talk about issues such as this.

IV. OLD BUSINESS 

MA in History Program Review

David Downing reported that the Provost has charged Graduate Council to be creative when looking at the history program review in identifying solutions and problems that are articulated. He acknowledged the discomfort expressed at the last Council meeting about cross-listing of 300- and 500-level courses within the program, and the extent to which it is done in other programs. He suggested that this review should be uses as a mechanism to begin the general discussion about the broader issue of cross-listing, the cross listing of 300- and 500-level courses, in particular. 

Updates on Other Programs Approved by Graduate Council

Claire Rammel announced that the Doctor of Nursing Practice is already at Senate Budget and Senate Planning subcommittees. The Post-Master’s Certificate in Local Government Management and the Post-Master’s Certificate in Nonprofit Organization and Management are on the agenda for the next Senate meeting 

Ms. Rammel reported that Sheryl Klemanski has reviewed the budget submitted in the PhD in Music Education proposal. Specific budget concerns were identified and communicated to the Department of Music, Theatre and Dance. The department has been provided a deadline for correcting the budget. 

V. ADJOURNMENT 

The meeting was adjourned at 3:57 p.m. The next meeting is scheduled for Wednesday, November 9, 2005.

November 30, 2005

AGENDA NOT AVAILABLE

GRADUATE COUNCIL MINUTES
November 30, 2005 

Approved: February 21, 2005

Present: Tom Blume, Millie Merz, Lisa Hawley, Kris Thompson, Joe Shively, David Downing, Claire Rammel, Meir Shillor, Lorenzo Smith

Absent: Chris Kobus, Mohinder Parkash (sabbatical), Darlene Schott-Baer,
Guest: 
Dale Nesbary
Staff: 
Julie Delaney, Lynette Folken

Call to Order 

The meeting was convened at 2:12 p.m by David Downing, Chair. 

I. APPROVAL OF MINUTES 

The minutes of October 12 and October 26 were approved and seconded as presented.

II. INFORMATIONAL ITEMS 

Update on Elimination of Fees

David Downing confirmed that the Board of Trustees approved the elimination of fees effective winter 2006. As of winter semester, all mandatory fees (general service fees, technology fees, etc.) will be eliminated, and a flat tuition rate will be assessed. According to Mr. Downing, the benefit from the students’ perspective is varied, and a relatively small increase in overall tuition for some students will result. Overall he feels that it presents a positive situation for both undergraduate and graduate students, especially for those graduate students who are taking 1 or 2 credits. 

Continuous Enrollment Policy

Mr. Downing reported that the new continuous enrollment policy for doctoral students is working very well. He reminded members, in connection with this policy, that in an earlier meeting it had been discussed whether or not to charge a flat rate for continuous enrollment; however, given the tenor of the Board’s discussion regarding elimination of fees, he suggested that this matter be revisited in a year or so. Claire Rammel concurred with his suggestion. 

Still with the topic of continuous enrollment, Mr. Downing asked members to consider the possibility of introducing the policy at the master’s level. When master’s students receive a P (in progress) grade, they have, theoretically, two years to make up the grade; however, if they are not continuously enrolled, they will lose email and other university services after one year. He reported that this is not affecting as many students, but Graduate Study is receiving complaints from both faculty and students. He suggested the possibility of continuous enrollment in a thesis or project course, so students would have continuity of University services. Mr. Downing asked members to discuss the issue with colleagues and bring feedback to Council. 

Banner 7 Update

Claire Rammel informed members that after 30 days in the new Banner 7.0 environment, version 7.2 has been installed. The advantage of this newest version is concurrent curriculum, which will provide flexibility to students who might want to hold simultaneous levels. For example, a graduate student may be interested in taking a professional development class; another graduate student may wish to take an undergraduate class. Concurrent curriculum provides the opportunity to accommodate these needs and to transcript accordingly. 

Post Master’s Certificates in Local Government Management and Non-Profit Organization and Management

Dave Downing reported that the post-master’s certificates went through the final approval process and were presented as an informational item to the Senate. 

Dissertation/thesis awards

Dave Downing thanked the members for the input he received in this matter and informed them that he had shared the observations with the Provost who has agreed to incorporate most of them. In the meantime, these proposed changes are being circulated and discussed with the deans. The single issue that has not been resolved is the one involving timelines and deadlines. 

III. NEW BUSINESS

MPA/JD Joint Program

Dale Nesbary, Director of the Master’s in Public Administration program, presented information on the proposed MPA/JD joint program, a partnership between Oakland University and Cooley Law School. He circulated drafts of the joint degree proposal, as well as a Joint Declaration of Intent for students who want to participate in the joint program, and a Frequently Asked Questions page. 

Mr. Nesbary advised members that it appears that a joint program could generate more students for both programs. Cooley Law School undertook a survey of their current students in summer 2005 and found that of their 2,000 plus students, about 800 students were interested in the joint MBA/JD and MPA/JD programs, generally. Mr. Nesbary computed those figures as an additional 57 students (approximately 800 credits a year) in the MPA program. MPA students when asked showed a similar interest in the joint program. He suggested that this kind of collaborative program with Cooley Law School would introduce new, high quality students to the MPA program. 

Admissions to both programs would be conducted separately with no guarantee that students would be admitted to either program. Once they have matriculated, students would apply either sequentially or simultaneously. Operationally, a student beginning an MPA program would complete 24 credit hours prior to completing any 12 hours in the Cooley program; conversely, a student beginning the Cooley program would complete 27 credits prior to beginning OU credit hours. Mr. Nesbary explained that the expectation is that students get a good base in one or the other programs and begin the other program after making good progress in their initial program. 

Since 6 credit hours would count towards either program, students must meet minimum grade requirements for either program: 3.0 for OU and 2.0 for Cooley Law School. This issue has not yet been resolved by the OU/Cooley working group; however, the group agreed that when Cooley students, participating in the joint degree, are ready to transfer their credits to OU, grades below the required 3.0 will need to come to Graduate Council for review and permission to transfer. Mr. Nesbary stated that his department has agreed to this process. 

At this time, no financial aid consortium agreements exist between OU and Cooley, so students may use financial aid funds only at their home institution. While there will be some coordination of advertising, each institution will have budget independence. At present, there is no indication that either OU or Cooley will incur additional advertising costs. 

David Downing pointed out the advantages of being able to count up to six credits from Cooley towards the Master’s in Public Administration and, in addition, being able to count up to six credits of MPA program courses towards the JD degree and if asked there was any retroactivity involved. Mr. Nesbary replied that the original working group decided they would deal with this issue at a later date but have not done so. The department feels that if students are completing their degree now and the joint degrees were in place next semester, the department would have no objections. Since no decision has been made, there is nothing in the proposal language that states that students could not do so. Mr. Downing asked if someone who has a JD from Cooley and has taken Course A and Course B (whatever those may be) would be able to apply and be enrolled in the MPA program and use those six credits. Mr. Nesbary replied that this hasn’t been defined yet, but at this point, it has not been ruled out. He will confer with his department. 

Meir Shillor pointed out that a student undertaking both degrees will have to study 12 credits less, because he/she will be counting them both ways twice: six credits with OU counted twice and six credits with Cooley counted twice. After discussion, Mr. Nesbary agreed with Mr. Shillor’s interpretation. 

David Downing asked about the existence of an enforcement mechanism to make sure that students complete both degrees; Mr. Nesbary responded that there is no such requirement and there will be no recommendation to create such a practice. Students will be advised of the benefits of completing both degrees. 

Mr. Downing requested a list of specific courses that can be transferred into either program; Claire Rammel requested a copy of the survey information. 

Grade Mode for Dissertations or Theses

Claire Rammel reported that, generally, when doctoral students, and master’s students on a much smaller scale, sign up for dissertation research, they are given a P (progress) grade because they have not completed their dissertation. When their dissertations have been submitted, the grade is converted into a pass/fail grade. However, there are instances when some departments assign a numeric grade, resulting in students accumulating 24, 30, or 35 credits of 4.0 in dissertation credit. 

Ms. Rammel also pointed out that Financial Aid and other lending agencies sometimes require confirmation that the student is making progress towards their degree. When students have P grades posted on their transcripts for years, it can look as though the students are not making any progress. She suggested initiating a process used at other institutions whereby students submit an annual report to their advisers which provides information on academic progress. 

Julie Delaney raised the question of when should dissertation work be graded. Ms. Delaney reported that there is some inconsistency between the Schools and College on when the grades should be submitted. Traditionally, dissertation research is not graded until after defense and submission of the manuscript for binding; however, some departments are submitting numeric grade changes for dissertation work every one or two semesters while the student is continuing work on the dissertation. The risks of awarding 4.0 grades throughout the work (indicating successful progress to the student) and not approving the defense or dissertation were discussed. Meir Shillor was of the opinion that grades are irrelevant at the Ph.D. level. He explained that if a student passes the defense, he/she will be awarded the Ph.D., regardless of the grades or grading system given during work on the dissertation.

Mr. Downing asked what would happen to the P grades, if a student was awarded a series of P grades and failed the dissertation defense. The P grades would remain on the transcript during an appeal for second defense. Should the second defense be denied or failed, the P grades would be changed to U(unsatisfactory. If the appeal for second defense is approved and successfully defended by the student, the P grades will be changed. If the student does not pass the second defense, the P grades will be converted to U(unsatisfactory) and no degree awarded.

In summation, Mr. Downing observed that the Council members agreed that, to avert potential problems, numerical grades should not be awarded for thesis or dissertation work and that P grades would been assigned. A policy will be formulated and returned to Graduate Council for approval.

IV. OLD BUSINESS

Ph.D. in Music Education Update
David Downing reported that Sheryl Klemanski completed a review of the Ph.D. in Music Education for the Provost’s office and has requested some changes in the proforma. Basically, since there are courses in the School of Education and in the College of Arts and Sciences, the Provost’s office wants the Department of Music, Theatre and Dance to modify their proforma to make sure that they are not double counting enrollment and revenue. 

MA in History Program Review

David Downing reviewed the Program Review-MA in History handout outlining the recommendations to be explored by Graduate Council and pointing out that two of the options, limiting cross listed courses and adoption of an accelerated program, would have policy implications.

December 14, 2005

GRADUATE COUNCIL AGENDA  

14 December 2005 2:00 PM 100 Kresge Library 

I. Call to order 

II. Email approval of minutes for November 2005 

III. Report from the Chair 

IV. Informational Items 

a. Dissertation/thesis award

b. Macomb update

c. Status of MPA/JD and MBA/JD 

V. Old Business 

a. MA in History program review

b. Graduate Plan of Study 

VI. New Business 

a. Leave of Absence

b. Annual Review of Academic Programs of Graduate Students 

VII. Good and Welfare

VIII. Adjournment 


 GRADUATE COUNCIL MINUTES

December 14, 2005 
Approved: February 21, 2005 

Present: Darlene Schott-Baer, Tom Blume, David Downing, Mildred Merz, Kris Thompson, Joseph Shively, Meir Shillor
Absent:
 Lisa Hawley, Chris Kobus, Mohinder Parkash (sabbatical), Lorenzo Smith,
Staff:
 Julie Delaney, Lynette Folken

Call to Order 

The meeting was convened at 2:10 p.m by David Downing, Chair. 

I. APPROVAL OF MINUTES 

Minutes to be circulated by email. 

II. REPORT OF THE CHAIR 

Thesis/Dissertation Awards

Dave Downing circulated the latest version of the Thesis/Dissertation Awards information and informed members that the last item awaiting decision was that of the time frame or calendar. Mr. Downing stated that, pending Council discussion, the decision is to go with the calendar year, i.e., eligible awards would be from a pool of theses and dissertations from winter of the previous year, spring and summer of the previous year, and fall of the previous year. As an example, he reported that the Thesis/Dissertation awards to be conferred in Winter 2006 would be drawn from eligible nominations from winter 2005, spring and summer 2005, and fall 2005. 

Claire Rammel pointed out the latest document uses January 06, 2006 as the deadline. Mr. Downing, however, said that, after discussion, a decision was made to move the submission date to February 20, 2006. The reason behind this decision was that the Provost is very committed to the idea that the $1,000 award is only bestowed on a completed thesis or dissertation that is bound. The same requirement will not be required for the $500 award. 

Mr. Downing informed members that if there is a selection of sufficiently strong theses and dissertations, the Provost will provide up to five $500 awards; in addition, if the review committee comes forward with a recommendation on a $1,000 award that will also be granted. 

In reply to a question posed by Meir Shillor, Mr. Downing confirmed that these scholarships will be awarded once each year. Also, he confirmed that, in most cases, the thesis adviser will submit nominations, but that individuals will be required to get sign off from the graduate coordinator. 

Darlene Schott-Baer asked if DNP students, who submit a final research paper, would be eligible for the awards. Mr. Downing replied that students that complete a thesis would be eligible, projects would not eligible. Meir Shillor suggested that perhaps the Provost could award a certain amount for an outstanding research paper to which Mr. Downing replied that the deans may wish to raise the issue, if they feel strongly about it. 

A call for submissions will be circulated around January 30, 2006. 

Macomb Update

Dave Downing reported that the joint implementation committee on the dual degree program has met again and that things are moving forward. He stated that there is an enormous spectrum of issues that need to be resolved, many of them relating to technology and systems. Mr. Downing stated that virtually all the units are engaged in expanding the program offerings that they have at Macomb and cited the example of a couple of new proposals coming from the College of Arts and Sciences in such areas as journalism and social work. Ken Hightower and Linda Thompson Adams have been working with their counterparts to develop programs, also.  

III. OLD BUSINESS

Joint MBA/JD and MPA/JD Degree Programs

Referring to the joint MPA/JD degree as it was presented on paper, Dave Downing informed members that it had been presented to the Graduate Committee in the College of Arts and Sciences as just a transfer credit agreement and asked those present if they felt comfortable with the aggregate idea of saying that Cooley Law School will use six OU credits, and OU will use six Cooley credits. Kris Thompson asked Mr. Downing if he was asking the Council members to act upon the paperwork as submitted instead of reviewing a full proposal. Mr. Downing replied that he was asking the members if they want to see a full proposal, reminding those present that there are no new courses involved.

Darlene Schott-Baer stated she would like to see the six credits identified and commented on the lack of detail provided. Ms. Thompson stated that she would like to know the process that will be followed to identify the six courses. Mr. Downing referred them to the proposal which states that the six credits will be determined by the executive committee of the MPA and the corresponding Cooley group.

Ms. Schott-Baer asked if we have curriculum requirements for this program. Claire Rammel concurred the proposal must include a curriculum plan. She reminded members that during initial discussion, concerns were expressed by Council members regarding the grading scales used by law schools. It is potentially possible that a Cooley student might be transferring courses with grades lower than 3.0. Ms. Rammel, reported that this issue was reviewed with accrediting agencies for the MBA and MPA programs and neither agency expressed any undue concerns. As a result, the proposal requests that OU make an exception to current transfer credit policy for students enrolled in the partnership program.

MA in History Program Review

Council members reviewed a handout detailing the number of graduate students enrolled in 300/500 level cross listed courses, as well as the number of students enrolled in unique graduate courses.

Discussion ensued during which members expressed strong concerns about the lack of opportunity for graduate students to acquire socialization and challenge when they are one of a small number of graduate students in a large undergraduate class. Concern was expressed about the lack of substantial difference between the course work for undergraduate and graduate students attending the same class.

Graduate Plan of Study

Dave Downing reminded members that at the last Council meeting discussion regarding a proposal for a Graduate Plan of Study policy was initiated. The proposed policy statement requires a Plan of Study for every graduate student sometime in their first year in the program.

Julie Delaney stated that the key to keeping CAPP up-to-date is the Plan of Study. Some students see their advisers on a regular basis, other students go through their entire graduate program without seeing their assigned adviser. In these situations, existing problems are not discovered until the time of audit. Having a Plan of Study on file would provide an opportunity to assist the faculty adviser and student in resolving the issues, so that graduation is not delayed. Ms. Delaney assured those present that those departments that have their own version of a study plan could still use it.

Dave Downing asked the members to circulate the samples within their units.

Request for Leave of Absence Form

David Downing introduced the Leave of Absence as an outgrowth of the continuous enrollment policy for doctoral students. He reported on a recent leave of absence resolution which highlighted the need for a plan of study and an annual review of academic progress. In this particular case, common expectations were not communicated. The student had been awarded 4.0 for her dissertation courses; however, the faculty member felt that the student was not making good progress towards degree completion. Mr. Downing reiterated the need to have students complete an annual review of academic progress to demonstrate that they are meeting agreed upon expectations.

IV. ADJOURNMENT

The meeting adjourned at 3:40 p.m. The next meeting will be held on Wednesday, January 18, 2006.

January 18, 2006

AGENDA IS NOT AVAILABLE

GRADUATE COUNCIL MINUTES 
January 18, 2006 

Approved: February 21, 2005

Present: Tom Blume, Kris Kobus, Millie Merz, Mohinder Parkash, Claire Rammel, Darlene Schott-Baer, Joe Shively, Meir Shillor

Absent: David Downing, Lorenzo Smith, Kris Thompson

Guest: Donna Free
Staff: 
Lynette Folken

Call to Order

The meeting was convened at 2:08 p.m. by Darlene Schott-Baer, Vice Chair.

I. APPROVAL OF MINUTES

No minutes to approve.

II. OLD BUSINESS

MBA/JD Partnership Program

Donna Free presented the MBA/JD Partnership program for School of Business Administration. She indicated all degree requirements of TMCLS and OU will be unaffected by this program. Both institutions will continue to admit students, conduct graduation audits, and exercise control over their respective academic programs, independently. Both parties acknowledge and will inform prospective applicants that admission to either the MBA degree or the JD degree does not guarantee admission to the other degree.

TMCLS and OU agree to comply independently with all applicable accrediting body standards and requirements.

Individuals who plan to participate in this program may apply for admission simultaneously or sequentially. They are encouraged to do so in a manner which permits timely completion of both programs and which meets other requirements of the agreement. TMCLS can grant transfer credit from OU for purposes of this program only if a student begins and completes an eligible OU transfer course after matriculation at TMCLS.

Students who have matriculated in these joint programs may begin taking courses in the second program according to the following provisions: A TCMLS JD student may begin taking MBA courses at OU after satisfactorily completing 27 credit hours at TCMLS. An OU MBA student may begin taking JD courses after satisfactorily completing 0 credit hours in the MBA program at OU.

TMCLS will accept six semester hours of credit earned with a course grade of 3.0 or higher in any combination of the following OU courses: ACC 650, Professional Issues in Accounting (3); ECN 673, International Trade and Finance (3); MGT 638, Labor Management Relations (3); MGT 660, Launching and Managing Small Businesses (3); MGT 670, Business Ethics (3); MGT 681, Special Topics in International Management (3); MIS 620, Electronic Commerce (3); MIS 641, Privacy and Intellectual Property (3); ORG 631, Human Resources Management (3); or ORG 670, International Organization Behavior and Human Resources (3). Additional courses may be determined by the TMCLS Curriculum Committee.

OU will accept six semester hours of credit earned with a course grade of 3.0 or higher in any combination of the following TMCLS courses: Civil Procedure II (3); Constitutional Law I (3); Contracts I (3); Contracts II (3); Business Organizations (3); Professional responsibility (3); Secured Transactions (3); Taxation (3); Bankruptcy (3); Business Planning (3); Federal Administrative Law (3); Sales (3) ; Alternative Dispute Resolution (2); Collective Bargaining (2); Comparative Law (2); Computer Law (2); Consumer Law (2) ; Deferred Compensation and Pension Planning (2); International Business Law(2); International Financial Regulation (2); International Human Rights Law (2); International Trade Law (2); Labor Law (2); NAFTA (2); Patent Law (2); Products Liability (2); or Securities Regulation (2). Additional courses may be determined by the Oakland University Graduate Curriculum Committee.

MA in History Program Review

Millie Merz and Tom Blume presented the results of their review. Mr. Blume expressed concerns about the review process because both he and Ms Merz were working on the basis of 2 year-old program review document. Ms. Merz reported that they examined other graduate history programs at other national institutions and came up with several possible recommendations. These were included in the circulated handout, Review of History Graduate Program.

Discussion focused on the outside auditor’s comments on the number of cross listed 300/500 level courses being offered. Claire Rammel reported that other institutions often place a limit on the number of or percentage of slash courses[1] allowed in graduate programs. A question posed by Mohinder Parkash regarding the cost of keeping the program, which was followed by discussion of faculty load.

Mr. Parkash asked his fellow members what kinds of things they wanted to enforce in the recommendations. Meir Shillor recommended there be required and substantial differences between the undergraduate and graduate components of the slash courses. Darlene Schott-Baer suggested that the department restructure the program as follows:

1. Identify a set of graduate classes.

2. Develop plans of study for each graduate student

3. Introduce other teaching strategies

4. Delete 300/500 slash courses

5. Modify some of the 300-level courses to meet requirements of 400-level course

6. Create limited number of 400/500 slash courses

7. Limit slash courses to a minimum number (based on current or modified graduate policy)

In response, Mr. Parkash stated the opinion that Graduate Council should not design the curriculum for the History Department but, rather, report to the Provost that the program is not up to graduate standards.

Ms. Rammel agreed, but thought the Provost was seeking a recommendation from Graduate Council that provided minimum standards for quality graduate education. She believed whatever concerns Graduate Council had with the MA in History program should be relevant to all graduate programs—not be targeted to a single graduate program.

Graduate Program Review Guidelines

Darlene Schott-Baer summarized the history of Graduate Council’s quest to develop graduate program review guidelines and reminded members of the need to review and update the proposed guidelines so they can be used with the next group of graduate programs to be reviewed. Members were asked to review documents distributed so discussion can continue at the next Council meeting.

III. ADJOURNMENT

The meeting adjourned at 4:00 p.m. The next meeting is scheduled for Wednesday, January 

25, 2006.



 

[1] Slash courses (400/500) are courses simultaneously offered at both the upper-division and graduate level within the same department. Students wanting undergraduate credit register for the 4XX number and those wanting graduate credit register for the 5XX number.

January 25, 2006

AGENDA NOT AVAILABLE

GRADUATE COUNCIL MINUTES 
January 25, 2006 

Approved: February 21, 2006 

Present: Tom Blume, Mildred Merz, Kris Thompson, Joe Shively, Claire Rammel, Meir Shillor, Lorenzo Smith, Mohinder Parkash, Darlene Schott-Baer
Absent:
 David Downing, Krzystof Kobus, Lisa Hawley
Staff: 
Julie Delaney, Lynette Folken 

I. CALL TO ORDER

The meeting was convened at 2:07 pm by Darlene Schott-Baer. 

II. APPROVAL OF MINUTES 

The minutes of January 25, 2006 will be presented for approval.

III. INFORMATIONAL ITEMS 

Darlene Schott-Baer welcomed Eilene Lohmeier as the new secretary for Graduate Council. 

IV. OLD BUSINESS 

MPA/JD Proposal

Dale Nesbary represented updates to the MPA/JD program proposal. In response to questions on budget, Mr. Nesbary reported no additional budget requirements are associated with the MPA/JD proposal. The department will be able to absorb the projected increase in student enrollment for the courses identified in this proposal, without any additional faculty resources. Mohinder Parkash asked what impact an imbalance between OU students attending Cooley and Cooley students attending OU would have on the budget. Mr. Nesbary felt more JD students would attend OU than OU students choosing to attend Cooley.

Joe Shively pointed out to Graduate Council that the MPA/JD proposal has a different transfer credit requirement than the MBA/JD proposal. The MBA/JD proposal requires a course grade of 3.0 or above in each Thomas M. Cooley Law School course transferred to Oakland University and the MPA/JD proposal indicates a requirement of 2.0 or above in each Cooley course transferred to OU.

Mr. Shively raised the question if this transfer credit requirement should be consistent with current OU policy. After some discussion, Graduate Council indicated that the transfer credit requirement in both proposals should be consistent with the current OU graduate transfer credit policy (3.0 or above). Mr. Nesbary concurred and will take this recommendation back to his department for inclusion in the MPA/JD proposal. 

Also, Mr. Nesbary distributed copies of the proposed Joint Degree Declaration of Intent to Council members for review and noted that the transfer credit requirement would be added into the document. Explanation of the purpose of the Joint Degree Declaration of Intent was presented to Graduate Council by Mr. Nesbary. Students would sign this document after being admitted into one of the joint programs (MPA/JD or MBA/JD). The intent of the document is to secure student commitment to a joint program. Students wishing to withdraw from the joint program would be required to notify both the OU program and the Cooley program. 

Graduate Council would like to see consistency in language between the MPA/JD and MBA/JD proposals. Darlene Schott-Baer will assist with the review of both proposals. Claire Rammel was asked to contact Donna Free (MBA) for a copy of their updated proposal. 

In conclusion, the total number of transfer credits allowable was discussed and Council member confirmed that six (6) credits would be transferable. Also, Council members expressed concerns with the term “Joint Degree.” After discussion, it was agreed to refer to the MPA/JD and MBA/JD proposals as “concurrent programs” or “partnership programs.” 

Updated proposals will be presented at the February 8, 2006 meeting of Graduate Council for the 2nd reading. 

M.A. in history – Program Review 

Tom Blume and Millie Merz provided the Graduate Council with a copy of their report on the program review for the M.A. in history. The report supports the concerns expressed by the outside evaluator. 

One area of concern discussed by the Graduate Council was the fact that the majority of history courses are cross-listed as 300/500 level. Claire Rammel confirmed that at Oakland University, cross-list can be used for 300/500 if the courses are interdisciplinary and required for the program. As part of the review, a complete list of undergraduate and graduate history courses, including those cross-listed, was examined. Millie reported a limited number of 400-level courses were available. Colloquium (HST 610), Research Seminar (HST 680), Research Tutorials (HST 681), and Field Examination or Thesis (HST 600) represented the unique graduate courses. Given the low number of 400 level history courses available, it was suggested that some of the 300 level courses should be upgraded to 400-level. It would then be acceptable to cross-list 400 level with 500 level. It was strongly suggested that there is the need to build additional content for the 500 level (graduate) courses. 

As part of the research completed by Mr. Blume and Ms. Merz, the Master of Arts in history at Oakland University was compared to history program requirements at: Central Michigan University, Eastern Michigan University, Michigan State University, Wayne State University, Western Michigan University, University of Toledo, East Tennessee State, University of Wisconsin-Milwaukee, University of Wisconsin-Eau Claire, and the University of Maryland-Baltimore County. With the exception of University of Wisconsin-Eau Claire, none of these programs approved 300-level courses to be combined with graduate level courses. Furthermore, most of the programs placed a limitation on the number of credits earned at the 400-level and limited the number of approved “slash courses” that could be used to satisfy degree requirements. Graduate Council agreed with the outside reviewers that the practice of combining graduate and undergraduate students in a single class should be severely limited. 

Darlene Schott-Baer stated graduate policy, limiting the number of 400-level courses and restricting 300/400 level cross-listing with graduate courses, already exists at Oakland University. Ms. Merz agreed, but pointed out confusion in the Oakland University terminology regarding cross-listing. Claire Rammel agreed, the practice of cross-listing courses is not done within a department. She explained cross-listing most commonly refers to courses being sponsored by one or more departments or programs, allowing enrollment through any of the participating department rubrics. (Example: CNS 800 and PSY 800). The catalog course description for each course should include a statement specifying the cross-listing information and inform students that credits are not allowable for both courses. Most institutions require cross-listed course to be at the same level. Based on much of the research resulting from this program review, Graduate Council believes existing policy at OU should be modified to use the recognized common terminology and clarify the definition of cross-list and slash courses. 

Graduate Council wanted to invite the chair of the history department for clarification of some issues. Claire Rammel did not believe this was within the scope of the charge given to the Graduate Council by the Provost for this particular program review. She indicated that she would bring this request to the attention of David Downing before the next meeting for clarification.

Darlene Schott-Baer summarized the three options: 1) restructure the history program with set parameters on slash courses and unique graduate courses; 2) discontinue the program; or 3) do nothing. Those Graduate Council members endorsed the first option. Recommendations will be finalized at the next meeting. 

Ph.D. Minimum Program Requirements 

Discussion deferred to February 8, 2006 meeting.

 

IV. NEW BUSINESS

Academic Dismissal

Claire Rammel stated Graduate Education has been seeing a growing concern with graduate academic dismissal. She reminded members of the recent case Dr. Downing shared with Graduate Council regarding lack of communication and student expectations. These cases are further complicated when students have received passing numerical grades for all previous dissertation research course work, yet the dissertation chair recommends dismissal based on poor academic progress or unmet academic expectations. Ms. Rammel stated two immediate concerns: 1) the “P” grade assigned to dissertation research does not indicate “progress” as it relates to student satisfactory academic progress and 2) the absence of any documented communication to a graduate student regarding (un)satisfactory academic progress and/or expectations. 

After much discussion, Graduate Council recommended that faculty submit a “D” (Deferred) grade each term for dissertation research credit that is registered for prior to defense. It was further recommended that a doctoral student’s failure to progress should be tracked and reported. Ms. Rammel reiterated the earlier suggestion by Mr. Downing that doctoral students submit an annual report on academic progress. This has become an accepted practice at many different institutions throughout the country. It was agreed that clear policies and guidelines for satisfactory progress or dismissals for doctoral students must be outlined and enforced. 

VI. ADJOURNMENT

The meeting was adjourned at 3:57 p.m. The next meeting is scheduled for Wednesday, February 8, 2006.

February 8, 2006

AGENDA NOT AVAILABLE

GRADUATE COUNCIL MINUTES  
February 8, 2006 

Approved: February 22, 2006

 Present: Thomas Blume, Claire Rammel, Dave Downing, Chris Kobus, Darlene Schott-Baer, Joseph Shively, Kris Thompson

Absent: Lisa Hawley, Mildred Merz, Meir Shillor, Lorenzo Smith, Mohinder Parkash
Guest:
 Cathy Cheal, Dale Nesbary, Donna Free
Staff: 
Julie Delaney, Lynette Folken, Eilene Lohmeier

 I. Call to Order

The meeting was called to order at 2:07 pm by David Downing, Chair.

II. Approval of Minutes

Distribution and approval of minutes is being managed through email. 

III. Report from Chair and Information Items

Mr. Downing thanked Ms. Schott-Baer for chairing the January 25th meeting. 

Learning Management Systems (WebCT) bought out by Blackboard

Presentation by Cathy Cheal - Associate VP for e-learning and instructional support 

Ms. Cheal reported Blackboard and WebCT have finalized a merger of the two companies. The new expanded Blackboard Company is planning to create a common architecture for both products. Effective June 07, OU will no longer be able to employ the current version of Web CT without purchasing a costly upgrade. Given the uncertainty of the future product and the upgrade costs, OU is looking at other e-learning options. 

Ms. Cheal has been testing an alternative e-learning system called Moodle. Moodle is an open source software product, with no licensing costs, which provides: 1) university control (ability to alter codes) and 2) flexibility to provide user access to guests at off campus locations. Ms. Cheal noted Moodle does not force expensive client updates, thus OU could establish a more stable e-learning environment for their users. The software program is currently being tested by a small group of OU faculty currently using WebCT for credit delivery. Should Moodle be selected by OU, faculty instruction and training will be required. Ms. Cheal indicated OU does not currently have a programmer that is familiar with PHP language. Therefore, her office would need to create a position for a PHP programmer. 

Ms. Cheal has been seeking input from various committees and faculty on the Moodle software. She reported Academic Computing Committee is expected to forward a recommendation to the Senate in March. A testing version of Moodle is available through Cathy Cheal at cheal@oakland.edu

Supply Chain Management Concentration

The School of Business Administration has responded to an increasing request from their MBA students and created a concentration in Supply Chain Management. Students must complete three electives (9 credits) from the list of approved courses under the Supply Chain Management Concentration. POM 642, Supply Chain Management, will be required for all students who have not completed POM 642 or approved graduate course equivalent. 

The Supply Chain Management Concentration appeared on Graduate Council agenda under “information items” at the final spring meeting. However, the action was not recorded in the final minutes. Ms. Rammel asked Graduate Council to formally recognize the Supply Chain Management Concentration at this meeting. 

NRC Assessment Project

Ms. Rammel announced the National Research Council has launched its latest project to assess U.S. research doctorate programs. The new study is designed to help universities improve the quality of research doctorate programs through benchmarking; provide potential students and the public with accessible, readily available information on doctoral programs nationwide; and enhance the nation's overall research capacity. Ms. Rammel directed Graduate Council to the Graduate Study website for further details on the project. 

Dissertation,Thesis or Project Grading

Minimum PhD requirements were briefly discussed. The committee was asked to review and note suggestions, changes and concerns. A recommendation will be formulated for the next meeting by Mr. Shively and Ms. Schott-Baer. 

IV. Old Business 

Joint MBA/JD program – Donna Free

Joint MPA/JD program – Dale Nesbary

Ms. Rammel reported that the MBA/JD and MPA/JD proposals were compared and modified to create greater consistency between the two documents. Mr. Nesbary reported that the recommended minimum 3.0 GPA was adopted by his department and reflected in the MPA/JD proposal. Ms. Rammel asked why the MPA program required a student to accumulate 27 credits toward the MPA degree before enrolling in the TMCL program and the MBA had no credit restriction. After lengthy discussion, Mr. Nesbary thought the 27 credit-hour requirement may be too restrictive and would seek department input. 

The definition of degree completion was discussed. It was agreed that students enrolled in the partnership program must adhere to the university 6 year time limit on OU credits used to fulfill degree requirements. 

Mr. Shively asked that the budget be amended to reflect the potential loss of revenue when OU students are enrolled at Cooley Law School. Mr. Nesbary agreed to make that adjustment.

Grad Council requested all references made to a “joint MPA/JD degree program” be removed and “MPA/JD concurrent enrollment program” be substituted. Ms. Rammel will submit a copy of the “Declaration of Intent” document to General Counsel for final review. 

MOTION was made, seconded and passed to APPROVE an agreement between Thomas M. Cooley Law School and Oakland University that allows OU students, matriculated in the TMCLS program, to transfer up to 6 semester hours of credit earned at TMCLS, with a course grade of 2.0 or higher, to fulfill the OU MPA or MBA degree requirements. 

MA in History program review

Mr. Downing informed members he had reviewed the Graduate Council’s report, prepared by Mr. Blume and Ms. Merz, on the assessment of the MA in History external reviewer’s report. Clearly the report prepared by Council supports the concerns expressed by the outside evaluator. 

Graduate Council focused on the history curriculum as a major area of concern. In particular, Council strongly opposed cross-listing the majority of graduate history courses as 300/500 “slash” course. The proposed recommendation of Graduate Council involves the following: 

1. Increase the number of stand-alone graduate courses to satisfy the 50% rule (this would require one additional stand-alone graduate course); 

2. Eliminate the 300-level course components in the slash courses; 

3. Determine which 300-level courses need to be changed to 400-level courses. The Graduate Council recommends that the History Department develop focus areas that will allow graduates with a BA in history to continue at OU for graduate study and gain additional expertise and depth in a specialty area of history. These focus areas can concentrate on faculty expertise or interest; and 

4. For all slash courses, create two course syllabi, each clearly differentiating learning outcome criteria for 400- and 500- level credit. 

Mr. Downing acknowledged the position Graduate Council had taken on cross-listing courses and will represent those concerns in his final report to the Provost.

V. New Business 

Deferred to February 22nd meeting 

VI. Adjournment 

 

GRADUATE COUNCIL MINUTES  
February 8, 2006 

Approved: February 22, 2006 

Present: Thomas Blume, Claire Rammel, Dave Downing, Chris Kobus, Darlene Schott-Baer, Joseph Shively, Kris Thompson
Absent:
 Lisa Hawley, Mildred Merz, Meir Shillor, Lorenzo Smith, Mohinder Parkash
Guest:
 Cathy Cheal, Dale Nesbary, Donna Free
Staff: 
Julie Delaney, Lynette Folken, Eilene Lohmeier 

I. Call to Order

The meeting was called to order at 2:07 pm by David Downing, Chair. 

II. Approval of Minutes

Distribution and approval of minutes is being managed through email. 

III. Report from Chair and Information Items

Mr. Downing thanked Ms. Schott-Baer for chairing the January 25th meeting. 

Learning Management Systems (WebCT) bought out by Blackboard

Presentation by Cathy Cheal - Associate VP for e-learning and instructional support 

Ms. Cheal reported Blackboard and WebCT have finalized a merger of the two companies. The new expanded Blackboard Company is planning to create a common architecture for both products. Effective June 07, OU will no longer be able to employ the current version of Web CT without purchasing a costly upgrade. Given the uncertainty of the future product and the upgrade costs, OU is looking at other e-learning options. 

Ms. Cheal has been testing an alternative e-learning system called Moodle. Moodle is an open source software product, with no licensing costs, which provides: 1) university control (ability to alter codes) and 2) flexibility to provide user access to guests at off campus locations. Ms. Cheal noted Moodle does not force expensive client updates, thus OU could establish a more stable e-learning environment for their users. The software program is currently being tested by a small group of OU faculty currently using WebCT for credit delivery. Should Moodle be selected by OU, faculty instruction and training will be required. Ms. Cheal indicated OU does not currently have a programmer that is familiar with PHP language. Therefore, her office would need to create a position for a PHP programmer. 

Ms. Cheal has been seeking input from various committees and faculty on the Moodle software. She reported Academic Computing Committee is expected to forward a recommendation to the Senate in March. A testing version of Moodle is available through Cathy Cheal at cheal@oakland.edu

Supply Chain Management Concentration

The School of Business Administration has responded to an increasing request from their MBA students and created a concentration in Supply Chain Management. Students must complete three electives (9 credits) from the list of approved courses under the Supply Chain Management Concentration. POM 642, Supply Chain Management, will be required for all students who have not completed POM 642 or approved graduate course equivalent. 

The Supply Chain Management Concentration appeared on Graduate Council agenda under “information items” at the final spring meeting. However, the action was not recorded in the final minutes. Ms. Rammel asked Graduate Council to formally recognize the Supply Chain Management Concentration at this meeting. 

NRC Assessment Project

Ms. Rammel announced the National Research Council has launched its latest project to assess U.S. research doctorate programs. The new study is designed to help universities improve the quality of research doctorate programs through benchmarking; provide potential students and the public with accessible, readily available information on doctoral programs nationwide; and enhance the nation's overall research capacity. Ms. Rammel directed Graduate Council to the Graduate Study website for further details on the project. 

Dissertation,Thesis or Project Grading

Minimum PhD requirements were briefly discussed. The committee was asked to review and note suggestions, changes and concerns. A recommendation will be formulated for the next meeting by Mr. Shively and Ms. Schott-Baer. 

IV. Old Business 

Joint MBA/JD program – Donna Free

Joint MPA/JD program – Dale Nesbary

Ms. Rammel reported that the MBA/JD and MPA/JD proposals were compared and modified to create greater consistency between the two documents. Mr. Nesbary reported that the recommended minimum 3.0 GPA was adopted by his department and reflected in the MPA/JD proposal. Ms. Rammel asked why the MPA program required a student to accumulate 27 credits toward the MPA degree before enrolling in the TMCL program and the MBA had no credit restriction. After lengthy discussion, Mr. Nesbary thought the 27 credit-hour requirement may be too restrictive and would seek department input.

The definition of degree completion was discussed. It was agreed that students enrolled in the partnership program must adhere to the university 6 year time limit on OU credits used to fulfill degree requirements.

Mr. Shively asked that the budget be amended to reflect the potential loss of revenue when OU students are enrolled at Cooley Law School. Mr. Nesbary agreed to make that adjustment.

Grad Council requested all references made to a “joint MPA/JD degree program” be removed and “MPA/JD concurrent enrollment program” be substituted. Ms. Rammel will submit a copy of the “Declaration of Intent” document to General Counsel for final review.

MOTION was made, seconded and passed to APPROVE an agreement between Thomas M. Cooley Law School and Oakland University that allows OU students, matriculated in the TMCLS program, to transfer up to 6 semester hours of credit earned at TMCLS, with a course grade of 2.0 or higher, to fulfill the OU MPA or MBA degree requirements.

MA in History program review

Mr. Downing informed members he had reviewed the Graduate Council’s report, prepared by Mr. Blume and Ms. Merz, on the assessment of the MA in History external reviewer’s report. Clearly the report prepared by Council supports the concerns expressed by the outside evaluator.

Graduate Council focused on the history curriculum as a major area of concern. In particular, Council strongly opposed cross-listing the majority of graduate history courses as 300/500 “slash” course. The proposed recommendation of Graduate Council involves the following:

1. Increase the number of stand-alone graduate courses to satisfy the 50% rule (this would require one additional stand-alone graduate course);

2. Eliminate the 300-level course components in the slash courses;

3. Determine which 300-level courses need to be changed to 400-level courses. The Graduate Council recommends that the History Department develop focus areas that will allow graduates with a BA in history to continue at OU for graduate study and gain additional expertise and depth in a specialty area of history. These focus areas can concentrate on faculty expertise or interest; and 

4. For all slash courses, create two course syllabi, each clearly differentiating learning outcome criteria for 400- and 500- level credit.

Mr. Downing acknowledged the position Graduate Council had taken on cross-listing courses and will represent those concerns in his final report to the Provost.

V. New Business 

Deferred to February 22nd meeting 

VI. Adjournment

 

February 22, 2006

GRADUATE COUNCIL Revised AGENDA 
February 22, 2006
 2:00 PM 100 Kresge Library

I. Call to order 

II. Approve the minutes of February 8, 2006 

III. Report from Chair and Information Items 

IV. Old Business 

a. Dissertation, Thesis or Project Grading

b. Graduate Program Review

c. Ph.D. Minimum Program Requirements 

V. New Business 

VI. Good and Welfare

VII. Adjournment

 


GRADUATE COUNCIL MINUTES 

February 22, 2006
Approved: October 11, 2006 

Present: Millie Merz, Darlene Schott-Baer, Kris Thompson, Joe Shively, David Downing, Claire Rammel, Meir Shillor, Lorenzo Smith
Absent: 
Tom Blume, Chris Kobus, Mohinder Parkash, Lisa Hawley
Guest:
 Julie Lichtenberg – Nursing Grad Student
Staff: 
Julie Delaney, Lynette Folken, Eilene Lohmeier

 

I. CALL TO ORDER
The meeting was called to order at 2:07 pm

II. APPROVAL OF MINUTES

Ms. Schott-Baer moved to accept the minutes of February 8, 2006. The motion was seconded by Mr. Shillor. No additions or corrections. It was moved to approve the minutes as presented. The motion was seconded. 

Correction to November 30, 2005 minutes

Ms. Schott-Baer recommended an amendment to the November 30, 2005 minutes to include the explanation of the grading process for a failed defense. 

Council members were reminded that the December and January minutes had been forwarded via email for online review, correction and/or approval. 

III. REPORT FROM THE CHAIR AND INFORMATIONAL ITEMS

Mr. Downing reported to Council that the Academic Computing Committee met on February 21, 2006 and voted to support Moodle as the University’s on-line web software package as a replacement for the current WebCT program. 

On behalf of the members, Mr.Downing thanked Mr. Blume and Ms. Merz for their assistance in providing the M.A. in history review document and for the additional research and information required to address the corresponding issue of slash courses. The history review recommendations have been submitted to the Provost. Ms. Schott-Baer asked when Graduate Council would finalize the suggested modifications to the current cross-list (slash course) policy. Mr. Downing indicated he was waiting for a response from the Provost before Graduate Council finalized the proposed policy changes.

Mr. Downing reported thirteen eligible nominations have been submitted for review and consideration for the Dissertation and Thesis Award. The submission deadline for receipt of each candidate’s support documentation has been extended to February 24, 2006. Mr. Downing has requested that the Deans submit faculty recommendations to the selection committee. The committee must make their award selections by March 20, 2006 to meet the deadline for publishing the commencement program. Ms. Folken recommended that, in the future, a CD be submitted along with final dissertation copies for binding. Ms. Rammel agreed and suggested the Thesis and Dissertation Guidelines, under requirements for final submission, be modified to include a CD, along with the original manuscript, be submitted to Graduate Study and Lifelong Learning. Any thesis or dissertation nominated for future awards should be copied onto a CD to be distributed to the selection committee. 

Mr. Downing reported that the Senate has approved the following proposals: Master of Science in safety management, Doctor of Nursing Practice and Ph.D. in music education. The proposals will be presented to a working session of the Board of Trustees on March 1, 2006. Mr. Downing thanked the Council members for their efforts. 

Mr. Downing expressed concerns that substantive program changes are being made to proposals during review in university committees and that these changes are not always articulated back to Graduate Council for further review and/or recommendation. Graduate Council members requested a written process for new program approval, incorporating policy, procedures, guidelines and university flow be prepared and submitted to Senate. Ms. Schott-Baer noted that Graduate Council must maintain the final, approved copy of the program proposal to insure information required for application, admission, degree requirements and program review are accurate. It was agreed Graduate Council must be informed of any substantive changes, made by Senate or other university committees during the review and approval process, that may affect graduate programs.

Cooley Law School is pleased with the articulation agreements for the MPA/JD and MBA/JD programs. Marketing for these programs will begin once the agreement is approved by the Oakland University General Counsel. Ms. Rammel reported that General Counsel believes the “Letter of Intent” incorporates excessive student information that would be better illustrated in a procedures document. General Counsel is going to rewrite the “Letter of Intent” and submit to Graduate Council for review.

The Provost requested a list of all graduate and undergraduate programs with external accreditation agencies, as well as detailed data regarding scheduled and completed site visits, status and outcomes. Mr. Downing indicated a graduate accreditation report has been submitted to the Provost and thanked Ms. Rammel for completing the report.

Mr. Downing reported that details have been worked out with a potential donor to support graduate education. The final endowment agreement is waiting for signature by the donor.

Ms. Rammel reported that simultaneous to the National Research Council project, the Council of Graduate Schools (CGS) has an Ad Hoc Task Force reporting on the Professional Doctorate. The CGS Task Force expects to release their final report this summer. Ms. Rammel will post a copy of their final report on the web.

IV. Old Business 

Ph.D. Program Requirements

Ms. Schott-Baer and Mr. Shively presented a first draft of modifications to the Ph.D. Minimum Program Requirements. Graduate Council moved into a working session and reviewed the document. Discussion resulted in recommended revisions which will be incorporated and presented to Council at the next several meetings. 

Dissertation, Thesis or Project Grading

The proposed non-numeric grade proposal will be forwarded to the members electronically. 

Graduate Program Review Guidelines

Copies of the current Graduate Program Review Guidelines were distributed to Council. Mr. Downing indicated the Provost expects graduate program reviews to be conducted regularly. Therefore, Mr. Downing would like Council to review the current document, recommend changes and approve final guidelines for Fall 2006 distribution. Ms. Rammel commented that during previous subcommittee reviews of the graduate guidelines, there was much confusion between “assessment” and “program reviews.” Mr. Downing stated that “assessment” was defined as ongoing, continuous improvement or the quality control focusing on curricular issues; whereas the “program review” constitutes the review of the total graduate program and how it fits within the overall mission and direction of the university. Ms. Rammel indicated she would like to see more outcome-based assessment integrated into the graduate program review. Although graduate program reviews are a separate process from continuous assessment, both share the common goal of improving graduate education. Council agreed that the current graduate program review guidelines do not incorporate sufficient assessment data.

V. Adjournment 
The meeting adjourned at 3:50 p.m.

March 15, 2006

 GRADUATE COUNCIL AGENDA  

March 15, 2006 2:00 PM 100 Kresge Library

I. Call to order 

II. Approve the minutes of February 22, 2006 

III. Report from Chair and Information Items 

IV. Old Business 

a. Dissertation, Thesis or Project Grading
b. 
Graduate Program Review
c. 
Ph.D. Minimum Program Requirements 

V. New Business 

a. Graduate Council reappointment to serve on Research committee
b. 
Transfer of credits from undergraduate to graduate transcript 

VI. Good and Welfare

VII. Adjournment

MINUTES NOT AVAILABLE

March 29, 2006

GRADUATE COUNCIL AGENDA 

March 29, 2006 2:00 PM 100 Kresge Library

I. Call to order 

II. Approve the minutes of February 22, 2006 

III. Report from Chair and Information Items 

IV. Old Business 

a. Dissertation/Thesis Grading

b. MA in History Program Review Recommendation

c. Ph.D. Minimum Program Requirements 

V. New Business 

a. Policy – Slash Courses

b. Policy – Cross-listed Courses

c. Policy – 50% Rule

d. Graduate Council – Spring/Summer business

e. Non-credit courses 

VI. Good and Welfare

VII. Adjournment

 


 

GRADUATE COUNCIL MINUTES

3/29/06

Approved: October 11, 2006

Present: David Downing, Claire Rammel, Darlene Schott-Baer, Joseph  Shively, Lorenzo Smith, Krzystof Kobus and Kristine Thompson, Tom Blume 

Absent: Meir Shillor, Mohinder Parkash, Lisa Hawley, Mildred Merz 

Staff: Julie Delaney, Lynette Folken, Eilene Lohmeier 

I. CALL TO ORDER

The meeting was convened by Dave Downing at 2:07 p.m. 

II. APPOVAL OF MINUTES

February 22, 2006 minutes have been forwarded to members for 
approval via email. 

MOTION to approve the minutes of March 15, 2006. The motion was SECONDED and PASSED, unanimously. 

III. REPORT OF THE CHAIR

D. Downing reported that the official signing of the G. Philip Johnson Endowed Fund is scheduled for Friday, April 7th. Philip Johnson, a long-time supporter of graduate education at Oakland University, is Professor Emeritus of Mathematics and also the first dean of Graduate Study. He and his wife, Marvel Proton, created this fund to support graduate education. 

D. Downing reported that the Thesis and Dissertation Award committee has been finalized and will be meeting on Friday, March 31. 

D. Downing reported that the Senate Steering Committee met to discuss the concerns and overall process of program approval. Discussion will continue. 

Mr. Downing reported that a compromise was reached regarding the conferral of two Ph.D.’s in Music Education. The committee agreed that, because their degree requirements are complete, the students will be allowed to participate in the May 2006 commencement ceremony and receive their hoods. The actual transcript date of those degrees, however, will be in the spring term in order to secure Board of Trustee approval and allow adequate time for the paperwork to be filed in Lansing before final degree conferral. 

IV. OLD BUSINESS

Dissertation, Thesis or Final Project Grading

C. Rammel met with Registrar Steve Shablin, Jenny Gilroy and Ron Sommerville regarding grading and the replacement of the “P” (progress) grade to a more non-committal grade “DF” (deferred) grade. After some discussion, it was agreed to replace the “P” (progress) grade with a “DF” (deferred) grade. The “DF” (deferred) grade will not indicate student progress. It was further agreed that should a student fail their defense, the student’s grade would revert to a permanent “I”. This grading structure will only apply to student’s dissertation and thesis research credits. Graduate Council members also recommended that doctoral students submit annual progress reports to be evaluated by the department. These reports would provide a mechanism for external entities requiring proof of student progress. J. Delaney recommended that the non-numeric grades, “S” (Satisfactory) or “U” (Unsatisfactory), be awarded for a thesis or dissertation in lieu of numeric grades. Graduate Council members requested that this recommendation be included in the proposal. 

C. Rammel expressed concerns with current catalog language regarding numeric grades and requested member’s approval to remove numeric grades and replace with the “P” grades. Graduate Council supported the change in the catalog language to a “pass/fail” as a temporary step, until a final resolution is reached. 

History Review Proposal

In compliance with the Provost’s request to review and make recommendations regarding the number of slash and cross-listed courses in the Department of History’s graduate program, Graduate Council submitted it’s report. Dr. Moudgil has endorsed the direction proposed by Graduate Council regarding slash courses and cross listed courses and will be communicating the Council’s recommendations to the Department of History as proposed. 

Ph.D. Minimum Program Requirements Proposal

D. Schott-Baer requested that a subgroup be established to complete the changes to the Ph.D. Minimum Program Requirements proposal before bringing it back to Graduate Council. T. Blume, D. Schott-Baer, D. Downing and C. Rammel will participate. Mr. Downing will email other members requesting additional participation. 

V. NEW BUSINESS

Slash Courses Policy

D. Downing MOVED to introduce the proposed Slash Courses policy. The MOTION was SECONDED by D. Schott-Baer. Discussion ensued with some recommended changes. Members agreed that the syllabi must reflect graduate and undergraduate level differences with clear expectations and outcomes for each. 

Cross-listed Courses Policy

D. Downing MOVED to introduce the proposed Cross-listed Courses policy. The MOTION was SECONDED by K. Kobus.

C. Rammel reported that there is an increased number of complaints from students in cross-listed courses where pre-requisites are required by one department and not another. The students stated that they feel disadvantaged and ill prepared. It was suggested that the catalog course descriptions for cross-listed courses include both required and suggested pre requisites. Council members agreed

The Banner system checks OU credits only. Therefore, if “required” and “suggested” prerequisite information was included in the course descriptions more guidance would be provided to students and faculty. D. Downing suggested that a syllabus be provided by each department listed for the course. The information provided must include the name of a liaison faculty member from the sponsoring department. Discussions between the departments should include a common understanding of what it takes to get into the class, prerequisites and topic issues.

50% Graduate Course Rule

D. Downing MOVED to introduce the proposed 50% Graduate Course Rule policy. The MOTION was SECONDED. A brief discussion followed, to be continued at a later date.

Non-credit Courses

C. Rammel reported that non-credit courses will be moved into Banner for better tracking.

VI. GOOD AND WELFARE

Graduate Council – Spring and Summer Meetings

D. Downing reported that two additional Spring and Summer Graduate Council meetings or working sessions were needed to address emergency or time-sensitive issues. Members were in agreement to schedule one meeting in May and one meeting in June as working sessions. Dates will be scheduled and forwarded to the members via email.

Cindy Hermsen, Director Financial Aid, will be invited to Graduate Council to address financial aid questions.

K. Thompson reported that the School of Health Sciences is awarding a $1000 Leadership award with two runner-ups. Nominations are being accepted by students or directors.

VII. ADJOURNMENT

The meeting adjourned at 4:00 p.m.