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Graduate Study and Lifelong Learning

O'Dowd Hall, Room 520
586 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-2700
gradinfo@oakland.edu

Office Hours:
Monday - Friday 8 a.m. - 5 p.m.

Graduate Study and Lifelong Learning

O'Dowd Hall, Room 520
586 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-2700
gradinfo@oakland.edu

Office Hours:
Monday - Friday 8 a.m. - 5 p.m.

Students in white lab coats, safety glasses and blue gloves holding test tubes

Doctoral Students

As a current Ph.D. student, it is your responsibility to comply with all Oakland University policies, procedures and applicable program requirements that govern your individual program of study. You should schedule an appointment for a thesis/dissertation format review before your dissertation defense.

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Ph.D. Students
Important dates

FALL 2018 SEMESTER 

September 5, 2018: Fall classes begin at 7:30 a.m. All doctoral students must be enrolled for a minimum of one credit of dissertation research after coursework and research credits are complete. Doctoral students should refer to Continuous Enrollment Policy in the Graduate Catalog.    

September 28, 2018: Final date for graduate students to submit the online application for graduation for Fall 2018 semester. 

November 2, 2018: Last day to defend Thesis, Dissertation or DScPT report. The Doctoral Dissertation Defense Announcement Form must be submitted 2 weeks prior to your scheduled defense.

November 9, 2018: Last day to obtain Thesis/Dissertation or DScPT report format approval from Graduate Study and Lifelong Learning. You must meet with the Thesis/Dissertation Coordinator for final draft review. You must complete ALL FORMAT CORRECTIONS and attain format approval from Graduate Study and Lifelong Learning, no later than NOVEMBER 9. If you do not meet approval by this date, you will be denied graduation for Fall 2018 and must update your graduation semester. 

November 16, 2018: Last day to submit required copies of approved Thesis, Dissertation or DScPT report to Graduate Study and Lifelong Learning for binding in fulfillment of degree requirements. 

December 8, 2018: Fall classes end at 10:00 p.m.  


WINTER 2019 SEMESTER 

January 3, 2019: Winter classes begin at 7:30 a.m. All doctoral students must be enrolled for a minimum of one credit of dissertation research after coursework and research credits are complete. Doctoral students should refer to Continuous Enrollment Policy in the Graduate Catalog.    

January 25, 2019: Final date for graduate students to submit the online application for graduation for Winter 2019 semester. 

March 13, 2019: Last day to defend Thesis, Dissertation or DScPT report. The Doctoral Dissertation Defense Announcement Form must be submitted 2 weeks prior to your scheduled defense.

March 20, 2019: Last day to obtain Thesis/Dissertation or DScPT report format approval from Graduate Study and Lifelong Learning. You must meet with the Thesis/Dissertation Coordinator for final draft review. You must complete ALL FORMAT CORRECTIONS and attain format approval from Graduate Study and Lifelong Learning, no later than MARCH 20. If you do not meet approval by this date, you will be denied graduation for Winter 2019 and must update your graduation semester. 

March 27, 2019: Last day to submit required copies of approved Thesis, Dissertation or DScPT report to Graduate Study and Lifelong Learning for binding in fulfillment of degree requirements. 

April 16, 2019: Winter classes end at 10:00 p.m.  


SUMMER 2019 SEMESTER 

May 6, 2019: Summer classes begin at 7:30 a.m. All doctoral students must be enrolled for a minimum of one credit of dissertation research after coursework and research credits are complete. Doctoral students should refer to Continuous Enrollment Policy in the Graduate Catalog.    

May 31, 2019: Final date for graduate students to submit the online application for graduation for Summer 2019 semester. 

July 12, 2019: Last day to defend Thesis, Dissertation or DScPT report. The Doctoral Dissertation Defense Announcement Form must be submitted 2 weeks prior to your scheduled defense.

July 19, 2019: Last day to obtain Thesis/Dissertation or DScPT report format approval from Graduate Study and Lifelong Learning. You must meet with the Thesis/Dissertation Coordinator for final draft review. You must complete ALL FORMAT CORRECTIONS and attain format approval from Graduate Study and Lifelong Learning, no later than JULY 19. If you do not meet approval by this date, you will be denied graduation for Summer 2019 and must update your graduation semester. 

July 26, 2019: Last day to submit required copies of approved Thesis, Dissertation or DScPT report to Graduate Study and Lifelong Learning for binding in fulfillment of degree requirements. 

August 17, 2019: Winter classes end at 10:00 p.m.  

Format approval process

When submitting a thesis or dissertation, you must meet with the Thesis and Dissertation Coordinator three times. Once for format review, once for format approval, and once to submit your approved, printed copies for binding. Meetings are by appointment only; no walk-ins are accepted. Review the Guide for the Preparation of Theses and Dissertations prior to your appointment. You should also review the Dissertation Process Flow.

First Appointment - Format Review
Your first appointment is for an initial format review. This appointment must take place before your defense and the posted review deadline. Before your review appointment, you should thoroughly examine your thesis or dissertation for format compliance with the Guide for the Preparation of Theses and Dissertations and make sure any formatting errors have been resolved. During your format review appointment, the Thesis and Dissertation Coordinator will review all sections of your thesis or dissertation (preliminary pages, chapters, appendices and references) and identify any formatting revisions that need to be made prior to your second appointment. Please bring the following to your first appointment:

  • Any formatting questions you have for the Thesis and Dissertation Coordinator 
  • A printed pdf copy of your thesis or dissertation
    • It can be in black and white and double-sided for this appointment
  • An electronic copy of your thesis or dissertation, saved as a Word document. You can bring your laptop with your thesis or dissertation on it, or a flash drive with the file on it. 
    • If you have written your thesis or dissertation using Latek, your electronic copy should be the PDF you exported from Latek. 


Second Appointment - Format Approval
Your second appointment is for format approval. It should take place after your defense but before the posted approval deadline. At your second appointment, bring the Thesis and Dissertation Coordinator a clean, unbound copy of your thesis or dissertation that incorporates your advisory committee's and the Thesis and Dissertation Coordinator's required revisions. The Thesis and Dissertation Coordinator will grant final formatting approval once she has concluded that the manuscript complies with preparation guidelines, conforms to the university's standards, and addresses all previously requested formatting changes. You may not submit your thesis or dissertation for printing until you receive format approval from the Thesis and Dissertation Coordinator at the end of your second appointment. Please bring the following to your second appointment:     

  • A printed pdf copy of your thesis or dissertation
    • It can be in black and white and double-sided for this appointment
  • An electronic copy of your thesis or dissertation in Word. You can bring your laptop with your thesis or dissertation on it, or a flash drive with the file on it.
    • If you have written your thesis or dissertation using Latek, your electronic copy should be the PDF you exported from Latek. 
  • 2 copies of your cover page, based on the template the Thesis and Dissertation Coordinator sends you


Third Appointment - Final Submission
Your third appointment is for the final submission of your printed thesis or dissertation for binding. It must take place before the posted submission deadline. Once the Thesis and Dissertation Coordinator gives you format approval at the second meeting, you will receive instructions on how to submit your thesis or dissertation to OU printing services. You must get 1 copy printed on 25% cotton content paper for submission to Graduate Study and the Kresge Library. Please bring the following to your third appointment:

  • All printed copies of your thesis or dissertation that you wish to have bound
    • This includes the 1 copy required by Graduate Study. Check with your advisor and department for department-specific requirements
  • A check made out to Oakland University for the binding fee of $12.99 per bound copy requested 


Submit all materials to:

Graduate Study and Lifelong Learning
O’Dowd Hall, Room 520
586 Pioneer Drive
Rochester, Michigan 48309-4482 
(248) 370-2700
gradstudy@oakland.edu

Dissertation documents & templates
  • Guide for the Preparation of Theses and Dissertations 
  • Microsoft Word Formatting Tutorials
    • This document includes step-by-step how-tos for formatting a thesis or dissertation in Microsoft Word. 
  • Most Common Format Errors Found in Theses or Dissertations 
    • This document lays out the most common errors the Thesis and Dissertation Coordinator finds in theses and dissertations. Once you've finished formatting your thesis or dissertation, look over this document and check for these errors. 
  • Dissertation Process Flow 
  • Dissertation Cover Page Template 
    • Use this template to create the cover page for your dissertation. You need to submit 2 copies of this cover page to the Thesis and Dissertation Coordinator at your format approval appointment. Do not include this cover page in your thesis or dissertation. 
  • Dissertation Preliminary Pages - STEM
    • If you are writing a dissertation in a STEM area, use this template to format your preliminary pages, including your title page, table of contents, acknowledgements, and list of figures. You can begin typing your dissertation into this template at the end of the preliminary pages. 
  • Dissertation Preliminary Pages - Non-STEM
    • If you are writing a dissertation in a Non-STEM area, use this template to format your preliminary pages, including your title page, table of contents, acknowledgements, and list of figures. You can begin typing your dissertation into this template at the end of the preliminary pages. 
  • Table of Contents - BIO
    • If you are earning a PhD or MS in Biology, all of your preliminary pages will follow the STEM template for your degree level. However, your Table of Contents will look slightly different. Refer to this template when creating your Table of Contents. 
  • Avoid White Space
    • This document shows you how to avoid white spaces in your text near images or tables. Make sure to scroll through all of the pages. 
  • Appendices
    • This document shows you how to space and format appendix cover pages. 
  • APA 6th Ed. Chapter Headings
    • This document shows you how to format and space section and subsection headings according to the 6th edition of the American Psychological Association style guide. 
  • Chapter Equivalent Headings
    • This document shows you how to format and space section and subsection headings in STEM fields dissertations and theses. 
Dissertation defense

There are three phases to a dissertation defense:

  1. Public Presentation of the Dissertation and Defense
    In the public lecture or presentation, the candidate is expected to share the results of his or her dissertation research with the Dissertation Committee and audience. This presentation may vary in length depending on the circumstances and discipline. At the end of this public presentation, members of the Dissertation Committee, as well as members, of the audience are encouraged to direct questions to the candidate pertaining to the research.

  2. The Dissertation Committee's Meeting with the Candidate
    At the conclusion of the public presentation and defense, the Dissertation Committee members will meet privately with the candidate to pose further questions about the candidate's research or to address issues related to the dissertation manuscript. The Dissertation Committee can ask the candidate to address these additional questions or changes to the manuscript. The chair presides at this meeting.

  3. Evaluation of the Candidate's Performance
    Upon completion of the public presentation and defense and the private meeting, the Dissertation Committee members, in the absence of the candidate and the audience, discuss the candidate's performance and decide whether or not she or he has passed the defense. The chair or one of the co-chairs leads the discussion and communicates the result to the candidate.
Publishing Dissertations with ProQuest

Oakland University requires all dissertations to be published through ProQuest Dissertation Publishing. 

Before you upload your dissertation to ProQuest, you should have a few things at hand: a pdf copy of your dissertation, your abstract, the names of your committee members, any optional images or data that aren't part of the text but are necessary to your dissertation, and 1 to 3 subject categories that describe your dissertation. The subject category list can be found on the ProQuest website. ProQuest offers two types of digital publication for your dissertation. You can also choose to let your work appear in major search engine results (ie. Google or Yahoo). 

  • Traditional Publishing: The first is a traditional option, where ProQuest makes your work widely available, you are eligible for royalties from the sale of your work, and there is no fee. 
  • Open Access Publishing: The second is an open access publishing option. Publishing this way makes your work available via free global access. You will not receive royalties with this option, and ProQuest will charge you a $95 fee to publish your dissertation this way. 

Finally, you can choose to delay the availability of your work once it's published through ProQuest. If you have patents pending or other reasons you may want to delay the release of your work, you can choose to delay its publication in ProQuest for 6 months, 1 year or 2 years. 

Once you have choosen the type of publication, ProQuest will prompt you to complete and sign a Publishing Agreement. The Agreement grants ProQuest a non-exclusive license to duplicate and distribute the dissertation and publish the abstract. You will retain the copyright to your dissertation. You also keep the right to publish the dissertation elsewhere, in book form or as separate articles. ProQuest takes care of the arrangements for (a) publishing the abstract in ProQuest Dissertations and Theses Global; (b) preparing a digital copy of the dissertation; and (c) depositing digital copies in various databases.

ProQuest also offers the option of acting as your agent to register the copyright, and deposit the required copies with the Copyright Office. The fee for this service is $55. Although registration is not required to preserve the author’s copyright, most copyright specialists feel that it is advisable.

Please note that if you decide not to register the copyright through ProQuest, you can register the copyright on your own at some later date.

ProQuest Dissertation Publishing has been publishing dissertations and theses since 1938. During that time, more than two million graduate works have been published from graduate schools around the world. ProQuest Dissertation Publishing has more than 700 active university publishing partners, and publishes more than 70,000 new graduate works each year.

ProQuest SUBMISSION REQUIREMENTS 
  • One PDF copy of your dissertation.
  • Any supplemental files that are necessary to your dissertation but not included in the body of it. This may include audio or video files. 
  • ProQuest abstract (350 word maximum) that matches the abstract in your dissertation.
  • Completed and signed ProQuest Doctoral Dissertation Agreement form. ProQuest will prompt you to fill out this form online while you are submitting your work. You must include the year your manuscript was completed, the degree you were awarded and the date, your department, the primary subject category, the name of your adviser or committee chair, and the names of your committee members.
  • ProQuest service fee (required for all students) = $65
OPTIONAL ProQuest PUBLISHING SERVICES
  • ProQuest will submit your application to the United States Copyright Office on your behalf and then provide you with the certificate the Library of Congress will issue. If you choose to have ProQuest act as your agent in the copyright process, ProQuest will assess you an additional $55 fee. 
ACCESS TO OU DISSERTATIONS PUBLISHED WITH ProQuest

OU faculty, staff and students can access graduate works online through ProQuest and the Kresge Library’s Dissertations & Thesis @ OU database. When accessing from off campus, you may be prompted for a name and ID number by the library database access system. Learn how to view OU dissertations published through ProQuest. 

Ph.D. survey
The Survey of Earned Doctorates (SED) is a federal agency survey conducted by NORC for the National Science Foundation which gathers information annually from 45,000 new U.S. research doctorate graduates.

As part of the dissertation submission process, OU Ph.D. candidates ONLY must complete the online Survey of Earned Doctorates .

Once your approved dissertation has been submitted to the thesis/dissertation coordinator, you will be asked to visit the Survey of Earned Doctorates site and register to complete the NORC survey online. Access information to NORC, including your PIN and password, will be confirmed immediately via the email address you provided as part of the online registration process.

Completion of the survey takes approximately 10 minutes.

After completing the survey, please print the certificate and submit it to the thesis/dissertation coordinator to indicate the SED was completed.

Graduate Study
O’Dowd Hall, Room 520
586 Pioneer Drive
Rochester, Michigan 48309-4482
(248) 370-2700
gradstudy@oakland.edu
Clinical Doctoral Students
Doctoral Research Project

Professional or practice-based doctoral programs culminate in the completion of a terminal doctoral research project. The terminal doctoral research project may be qualitative or quantitative in nature and can include (but is not limited to) randomized clinical trials, intervention studies, comparison studies, single subject methods, meta-analytic designs, integrative literature reviews, or other discipline specific projects demonstrating excellence. Professional or practice-based doctoral students must carefully check individual disciplines for specific graduate program terminal doctoral research project requirements.

Doctor of Science in Physical Therapy