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Student Employment

Student employment provides opportunities to enrich your academic experiences and gain invaluable experience for future career goals. Students can search for on campus and off campus positions through OU Careerlink.
FINDING
JOBS
TYPES
& ELIGIBILITY
EMPLOYMENT
FORMS
INFORMATION
FOR EMPLOYERS

OUCareerLink is web-based software where you can search all forms of employment in one convenient location online. To use this website as a student, you must first register for a user account. To create an account, please register online at OUCareerLink. Click on the “Students and Alumni” icon. Fill out the profile form creating your own username and password. View the following brief tutorial for instructions on registering for an account, and searching jobs in the OUCareerLink.
Types of employment found on OUCareerLink:
  • On-campus student employment
  • Off-campus student employment
  • Internships and career related positions
One special program of off-campus student employment is Community Service Tutoring (formerly America Reads), in which Oakland University has partnered with the Troy public schools.  Students in the School of Education, or students with experience in tutoring reading are matched with Troy elementary schools.  Federal Work-Study is required.  Tutoring positions are posted on OUCareerLink early in the fall.  Eligible students are interviewed first by Financial Aid, and then by the participating Troy elementary school.

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A student employee is a student worker whose primary association with Oakland University is for the purpose of obtaining a degree. Student employment is temporary and secondary to the pursuit of a degree. Students are paid every two weeks and are responsible for using the earnings to help pay their educational expenses. Student employment provides on-campus jobs for undergraduate and graduate degree seeking OU students; a few off‑campus jobs are also available.
Eligibility

Fall/Winter:
During the fall and winter semester, students must meet the following eligibility requirements:
  • Enrolled in a degree seeking program
  • Required to be enrolled at least half time to be eligible for Federal Work Study or regular student employment. Half time is defined as 6 credit hours for undergraduate students and 4 credit hours for graduate students. It is the student's responsibility to inform department of changes to enrollment.
Summer:
While a student is not required to be enrolled for summer semester in order to work a regular student employment position, they must:
  • Be enrolled at least half time in the preceding winter semester and the upcoming fall semester
  • Have not completed graduation requirements
  • If an International student, have a valid I-20 on file with the International Students and Scholars Office (ISSO)
Federal Work-Study funds are not available during the summer semester.

Summer Student Campus Corps Internship Program:
Positions are available to returning OU undergraduate students and depend on the availability of funding. Students must meet the following requirements:
  • Must be an undergraduate student in a degree seeking program
  • Must be a Michigan resident
  • Enrolled at least half time in the preceding winter semester and the upcoming fall semester
Community College Partnerships:
Students enrolled in an OU Community College Partnership program must have a combined enrollment of at least half time at both schools.

Types

There are two types of student employment at Oakland University:
  • Federal Work-Study provides jobs for students who demonstrate financial need. The Free Application for Federal Student Aid (FAFSA) is required; awards are made on a first come first serve basis. Eligibility to work in a Federal Work-Study position requires a Federal Work-Study award. Students who are requested by a hiring department to work via Federal Work‑Study must satisfy all general financial aid requirements before they will be eligible to work. Students selected for federal “verification” must submit all requested documents and be reviewed by the financial aid office before an authorization to work will be granted.
  • Regular Student Employment allows on-campus employment for students who do not qualify for Federal Work-Study. The FAFSA is not required.

Limit on Employment Work Hours

Student employees, except international student employees, cannot work more than 25 hours per week during the fall and winter semesters when classes are in session, and 40 hours per week during weeks when classes are not in session and during the summer.  International students are limited to 20 hours per week during the fall and winter semesters when classes are in session and 40 hours per week during weeks when classes are not in session and during the summer.  The employment dates and employment hour limits for the 2014-2015 fall, winter, and summer sessions are as follows:

Semester Week Beginning Date  Week Ending Date  Employment Hour Limit* 
 Fall 2014 August 25, 2014 August 31, 2014 40 hours/week 
  September 1, 2014  September 7, 2014  25 hours/week 
  September 8, 2014 September 14, 2014  25 hours/week 
  September 15, 2014  September 25, 2014  25 hours/week 
  September 22, 2014  September 28, 2014  25 hours/week 
  September 29, 2014  October 5, 2014  25 hours/week 
  October 6, 2014  October 12, 2014  25 hours/week 
  October 13, 2014  October 19, 2014  25 hours/week 
  October 20, 2014  October 26, 2014  25 hours/week 
  October 27, 2014  November 2, 2014  25 hours/week 
  November 3, 2014  November 9, 2014  25 hours/week 
  November 10, 2014   November 16, 2014  25 hours/week 
  November 17, 2014  November 23, 2014  25 hours/week 
  November 24, 2014  November 30, 2014  25 hours/week 
  December 1, 2014  December 7, 2014  25 hours/week 
  December 8, 2014  December 14, 2014  25 hours/week 
  December 15, 2014   December 21, 2014  40 hours/week 
  December 22, 2014  December 28, 2014  40 hours/week 
  December 29, 2014  January 4, 2015  40 hours/week 

     
Winter 2015  January 5, 2015  January 11, 2015  25 hours/week 
  January 12, 2015  January 18, 2015  25 hours/week 
  January 19, 2015  January 25, 2015  25 hours/week 
  January 26, 2015   February 1, 2015  25 hours/week 
  February 2, 2015  February 8, 2015  25 hours/week 
  February 9, 2015  February 15, 2015  25 hours/week 
  February 16, 2015  February 22, 2015  25 hours/week 
  February 23, 2015  March 1, 2015  40 hours/week 
  March 2, 2015  March 8, 2015  25 hours/week 
  March 9, 2015  March 15, 2015  25 hours/week 
  March 16, 2015  March 22, 2015  25 hours/week 
  March 23, 2015  March 29, 2015  25 hours/week 
  March 30, 2015  April 5, 2015  25 hours/week 
  April 6, 2015 April 12, 2015  25 hours/week 
  April 13, 2015  April 19, 2015  25 hours/week 
  April 20, 2015  April 26, 2015  25 hours/week 
  April 27, 2015  May 3, 2015  25 hours/week 
       
Summer 2015  May 4, 2015  May 10, 2015  40 hours/week 
  May 11, 2015  May 17, 2015  40 hours/week 
  May 18, 2015  May 24, 2015  40 hours/week 
  May 25, 2015  May 31, 2015  40 hours/week 
  June 1, 2015  June 7, 2015 40 hours/week 
  June 8, 2015  June 14, 2015  40 hours/week 
  June 15, 2015  June 21, 2015  40 hours/week 
  June 22, 2015  June 28, 2015  40 hours/week 
  June 29, 2015  July 5, 2015  40 hours/week 
  July 6, 2015  July 12, 2015  40 hours/week 
  July 13, 2015  July 19, 2015  40 hours/week 
  July 20, 2015  July 26, 2015  40 hours/week 
  July 27, 2015  August 2, 2015  40 hours/week 
  August 3, 2015   August 9, 2015 40 hours/week 
  August 10, 2015  August 16, 2015  40 hours/week 
  August 17, 2015  August 23, 2015  40 hours/week 
  August 24, 2015  August 30, 2015  40 hours/week 
       
Fall 2015  August 31, 2015  September 6, 2015  25 hours/week 

*International students are limited to 20 hours per week during the fall and winter semesters when classes are in session and 40 hoursper week during weeks when classes are not in session and during the summer.
Equal opportunity employment

Oakland University, as an equal opportunity/affirmative action institution, is committed to compliance with federal and state laws prohibiting discrimination, including Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973. It is the policy of Oakland University that there shall be no discrimination on the basis of race, sex, color, religion, national origin or ancestry, age, height, weight, familial status, marital status, disability, creed, sexual orientation, veteran status or other prohibited factors in employment, admissions, educational programs or activities. Inquiries or complaints may be addressed to Oakland University, Director of the Office of University Diversity and Compliance, 203 Wilson Hall, Rochester, Michigan 48309-4401.

Relevant Oakland University Policies

It is recommended that all student employees exposed to confidential information, such as educational records, student financial information, health information, and social security numbers, sign the attached  Oakland University Employee and Student Intern Confidentiality Agreement form. The form should be presented to the student employee by the department supervisor. Departments will retain the signed copy in the student worker's employment file. 

It is the department's responsibility to ensure student employees understand confidential information is not to be used in any way, other than what is necessary as part of the job duties. Departments must also ensure that student workers review the following Oakland University's Information Technology and Security Policies:



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Once you are offered an on-campus student employment position, you must complete and submit the following forms and documents to Financial Services before employment can begin. 

For payroll purposes, an original U.S. Social Security card must be presented for photocopy to Student Financial Services in person. The Supervisor and Departmental contact will be notified if additional information is needed or forms are incomplete. The Office of Student Financial Services will notify the Departmental contact via a Work Referral when the student can begin work. Students cannot begin working until the Departmental contact receives a Work Referral from Student Financial Services.

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Types of Student Employment
There are two types of Student Employment. Both forms of employment are available during fall/winter. The only form of student employment available during the Summer is regular student employment. Federal Work-Study is subsidized from federal funds.
  • Federal Work-Study - 75% charged to Work-Study account / 25% charged to department
  • Regular Student Employment - 100% charged to department
Please note, a student's allowable federal work study program earnings are subject to change. OU Financial Services is responsible for monitoring each student's continued eligibility for the federal award throughout the academic year. Many factors can impact a student's eligibility (e.g. receiving a new/later award or resource, dropping below half-time, not meeting satisfactory academic progress requirements, etc.). In most instances, any required decrease in a student's federal work study amount can be made before the funds are earned by the student. If a revised federal work study amount is determined, the hiring supervisor will be notified via an updated Work Referral. Less likely, but still possible, a decrease must be made after the federal work study funds have been earned by the student. In these cases, any amount the student earned in excess of the decreased federal work study award will be charged to the hiring department's account through an interdepartmental JV. The hiring supervisor will be notified via email and/or phone call if this occurs.


How to Hire an OU Student
The following steps will take you through the requirements of hiring an OU student.
  1. New Employers must first register on the OUCareerLink.com website by clicking "Register as an Employer."  New accounts are reviewed by Student Financial Services and employers typically receive a response within 24-48 hours.  Upon approval, employers can move to the next step of creating a job posting, as all jobs are required to be posted.  Current Employers are required to post newly created jobs. Previous job postings that have expired can be modified and reactivated when searching for new candidates.  In the event you are re-hiring a returning student worker for a job previously approved by Student Financial Services, you are not required to re-post the job.
  2. Instructions for creating a job posting on OUCareerLink.com:  
    • Log-in as an Employer
    • Select "Jobs"
    • Select "Add New" to create a new position or click on an existing job to reactivate it
    • Fill in appropriate information (the maximum time frame permitted for any posting is two months)
    • Indicate in the job description if you are requiring students to have work-study
    • Select "Submit" to turn in a new or updated job posting for review
    • Upon approval by Student Financial Services, you will receive an email confirmation and the job will be ready to be viewed by students
    • You will receive emails from OUCareerLink.com notifying you of students who have applied for the job posting
    • Interview the student(s) in person or by phone.  Employers must be reminded that Oakland University is an equal opportunity/affirmative action institution, and committed to compliance with federal and state laws prohibiting discrimination, including Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation  Act of 1973.  It is the policy of Oakland University that there shall be no discrimination on the basis of race, sex, color, religion, national origin or ancestry, age, height, weight, familial status, marital status, disability, creed, sexual orientation, veteran status or other prohibited factors in employment, admissions, educational programs or activities. 
  3. Departments requiring Federal Work-Study students are responsible for confirming the award by reviewing the list "FAWI Confirmed Work-Study Students" on OUCareerLink.com The requirement for work-study must also be included in the job description when you post the job; this will aid in minimizing the applications you receive from students without a Federal Work-Study award.  The preferred option is to restrict applicants to just those who have listed themselves as Federal Work-Study eligible in their OUCareerLink.com profile.  If you do not require a Federal Work-Study student and are employing your student worker through departmental funding, proceed to Step 4.
  4. When you select the student to hire, the student must complete an employment packet which includes Form I-9, W-4s (federal and state), and a direct deposit authorization (optional).  The student must submit in-person the Form I-9 and W-4s to Student Financial Services, 120 North Foundation Hall, and provide two proper forms of ID.  The acceptable forms of ID can be found on page 9 of Form I-9.  View all Employment Forms.
  5. Submit a student requisition form to Student Financial Services.  All student employment forms for hiring departments, including the Student Employment Requisition, Federal Work-Study Tracking Sheet, and Student Employment Process can be found on OUCareerLink.com after logging in as an employer.
  6. Students may not begin working until authorized by Student Financial Services. This authorization comes in the form of a Work Referral. Employers will receive a Work Referral once Student Financial Services has determined the student's eligibility to work during the semester. After receiving the work referral, check for accuracy (i.e., fund number, work-study eligibility, pay rate). 
  7. Student may begin work
The following documents explain the process flow for hiring a student worker in either the fall/winter or during the summer.  The Q & A documents will also answer many frequently asked questions such as how to change a pay rate.



Termination of a student employee is a three-step process. Student receives a verbal warning, followed by a written warning. Termination follows.

Employment Dates

Fall 2014: August 25, 2014 to January 4, 2015
Winter 2015: January 5, 2015 to May 3, 2015
Summer 2015: May 4, 2015 to August 30, 2015

Note that student employment periods do not align exactly with semester dates. These dates are adjusted to fit within Payroll  bi-weekly pay cycles. 

Limit on Employment Work Hours
Student employees, except international student employees, cannot work more than 25 hours per week during the fall and winter semesters when classes are in session, and 40 hours per week during weeks when classes are not in session and during the summer.  International students are limited to 20 hours per week during the fall and winter semesters when classes are in session and 40 hours per week during weeks when classes are not in session and during the summer.  The employment dates and employment hour limits for the 2014-2015 fall, winter, and summer sessions are as follows:

Semester Week Beginning Date  Week Ending Date  Employment Hour Limit* 
 Fall 2014 August 25, 2014 August 31, 2014 40 hours/week 
  September 1, 2014  September 7, 2014  25 hours/week 
  September 8, 2014 September 14, 2014  25 hours/week 
  September 15, 2014  September 25, 2014  25 hours/week 
  September 22, 2014  September 28, 2014  25 hours/week 
  September 29, 2014  October 5, 2014  25 hours/week 
  October 6, 2014  October 12, 2014  25 hours/week 
  October 13, 2014  October 19, 2014  25 hours/week 
  October 20, 2014  October 26, 2014  25 hours/week 
  October 27, 2014  November 2, 2014  25 hours/week 
  November 3, 2014  November 9, 2014  25 hours/week 
  November 10, 2014   November 16, 2014  25 hours/week 
  November 17, 2014  November 23, 2014  25 hours/week 
  November 24, 2014  November 30, 2014  25 hours/week 
  December 1, 2014  December 7, 2014  25 hours/week 
  December 8, 2014  December 14, 2014  25 hours/week 
  December 15, 2014   December 21, 2014  40 hours/week 
  December 22, 2014  December 28, 2014  40 hours/week 
  December 29, 2014  January 4, 2015  40 hours/week 

     
Winter 2015  January 5, 2015  January 11, 2015  25 hours/week 
  January 12, 2015  January 18, 2015  25 hours/week 
  January 19, 2015  January 25, 2015  25 hours/week 
  January 26, 2015   February 1, 2015  25 hours/week 
  February 2, 2015  February 8, 2015  25 hours/week 
  February 9, 2015  February 15, 2015  25 hours/week 
  February 16, 2015  February 22, 2015  25 hours/week 
  February 23, 2015  March 1, 2015  40 hours/week 
  March 2, 2015  March 8, 2015  25 hours/week 
  March 9, 2015  March 15, 2015  25 hours/week 
  March 16, 2015  March 22, 2015  25 hours/week 
  March 23, 2015  March 29, 2015  25 hours/week 
  March 30, 2015  April 5, 2015  25 hours/week 
  April 6, 2015 April 12, 2015  25 hours/week 
  April 13, 2015  April 19, 2015  25 hours/week 
  April 20, 2015  April 26, 2015  25 hours/week 
  April 27, 2015  May 3, 2015  25 hours/week 
       
Summer 2015  May 4, 2015  May 10, 2015  40 hours/week 
  May 11, 2015  May 17, 2015  40 hours/week 
  May 18, 2015  May 24, 2015  40 hours/week 
  May 25, 2015  May 31, 2015  40 hours/week 
  June 1, 2015  June 7, 2015 40 hours/week 
  June 8, 2015  June 14, 2015  40 hours/week 
  June 15, 2015  June 21, 2015  40 hours/week 
  June 22, 2015  June 28, 2015  40 hours/week 
  June 29, 2015  July 5, 2015  40 hours/week 
  July 6, 2015  July 12, 2015  40 hours/week 
  July 13, 2015  July 19, 2015  40 hours/week 
  July 20, 2015  July 26, 2015  40 hours/week 
  July 27, 2015  August 2, 2015  40 hours/week 
  August 3, 2015   August 9, 2015 40 hours/week 
  August 10, 2015  August 16, 2015  40 hours/week 
  August 17, 2015  August 23, 2015  40 hours/week 
  August 24, 2015  August 30, 2015  40 hours/week 
       
Fall 2015  August 31, 2015  September 6, 2015  25 hours/week 

*International students are limited to 20 hours per week during the fall and winter semesters when classes are in session and 40 hours per week during weeks when classes are not in session and during the summer.

Relevant Oakland University Policies 
It is recommended that all student employees exposed to confidential information, such as educational records, student financial information, health information, and social security numbers, sign the attached  Oakland University Employee and Student Intern Confidentiality Agreement form. The form should be presented to the student employee by the department supervisor. Departments will retain the signed copy in the student worker's employment file. 

It is the department's responsibility to ensure student employees understand confidential information is not to be used in any way, other than what is necessary as part of the job duties. Departments must also ensure that student workers review the following Oakland University's Information Technology and Security Policies:


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