FERPA for Faculty

The Family Educational Rights and Privacy Act (FERPA) of 1974 has several provisions that protect a student's information:

  • Allowing students to inspect their own education records
  • Prohibiting the disclosure of personally identifiable information without written permission from the student
  • Prohibiting the inspection of student records without written permission from the student

Education records are directly related to a student and maintained by an educational agency or institution or a third-party acting on their behalf. They do not include your private notes that are not accessible by others and not stored in the student records. Only faculty, administrators and staff can have access to these records on a need-to-know basis.

To ensure you are in compliance with FERPA guidelines, please follow these guidelines:

  • Obtain written authorization from students when using educational information in letters of recommendation. This includes GPA, class standing or class grade.
  • Lock file cabinets and offices where student records are kept.
  • Refrain from posting student grades by name, Grizzly ID number or any other personally identifiable number. Instead, instructors may create unique identifiers; however, the posting order must not be alphabetic.
  • Do not leave graded papers unattended with student names or Grizzly ID numbers on classroom desks or tables in open view or for students to collect themselves. Students will be able to see each other’s grades.
  • Discard any records that contain personally identifiable student education information.
  • Do not have discussions regarding student progress with anyone other than the student without the student’s consent (including parents or guardians).
  • Do not circulate class lists that include student name, Grizzly ID number or grades as an attendance roster.

Please contact us if you have any questions about FERPA.