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Payment Vouchers and Related Documents

Below you will find all of the documents to use when processing payments. Click on the document name or the link below the name to access the document.

Document When to Use

Payment Voucher Final form required to process payments for direct purchases, purchase orders
Updated 6-12-12 reimbursements, and honoraria

Multiple Check Voucher To process similar payments to multiple payees, resulting a separate
check for each payee

Recurring Payment Voucher For payments that occur at regularly scheduled intervals and where the payee,
payment amount, and accounting distribution remain constant

Small Order Purchase ("SOP") For goods and services for transactions of $5,000 or less, when a P-Card is not
an acceptable form of payment; SOPs are pre-numbered forms available through
the Purchasing department

Travel Expense Summary ("TES") For travel in the Continental US
Updated 12-20-13

Mileage Reimbursement Guidelines Information to assist with calculating mileage reimbursement

Foreign Travel Expense Summary For travel to Alaska, Hawaii, US Territories & Foreign Countries
For PC Users Updated 3-13-12
For MAC Users Updated 2-13-13