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Happy New Year!
Benefits Corner
Flexible Spending Account Reminder
Claims for 2013 expenses for Dependent Day Care must be filed with Meritain no later than January 31, 2014. Claims for the Health Care Account must be filed with Meritain no later than March 31, 2014. Claims forms are available on the UHR website. Be sure to keep a copy of all claims sent to Meritain for processing. Remember, money that is not used by the end of the year will be forfeited.

Retirement Plan Limits Unchanged for 2014
The IRS has announced that limits for the amount of money you can set aside for retirement in our 403(b) and 457(b) plans in 2014 will not change. The annual maximum that you can contribute to your 403(b) or 457(b) plan remains at $17,500 for each plan. If you are age 50 or older, you can contribute an additional $5,500. If you wish to make a change to your retirement contributions, complete the Retirement Salary Reduction Agreement found on the UHR website. The completed form should be turned in to UHR in room 401 Wilson Hall. If you have any questions, please stop by to see us or give us a call at extension 4207.

Fidelity and TIAA-CREF On Campus
Representatives from TIAA-CREF will be available for one-on-one sessions on the following days:

Tuesday, January 28, 127 Oakland Center
Wednesday, January 29, Lake Superior A, OC
Tuesday, February 25, 127 Oakland Center
Wednesday, February 26, 127 Oakland Center

Call (800) 732-8353 to schedule an appointment or go to the TIAA-CREF website.
The Fidelity representative will be on campus the following dates:

Monday, January 13, Lake St. Clair, OC
Monday, January 27, Lake St. Clair, OC
Monday, February 03, Lake St. Clair, OC
Tuesday, February 25, 125 Oakland Center

Call (800) 642-7131 to schedule an appointment with Bethany Pagnani or go to Reservations.
Auto and Home Insurance with Liberty Mutual
As an Oakland University employee, you could save money on car and home insurance with Liberty Mutual. Your local Liberty Mutual representative, Michael Meyer, will be onsite providing coverage evaluations on the following dates:

Wednesday, January 22, 129 Oakland Center
Wednesday, February 19, 129 Oakland Center

To make an appointment, please call (800) 230-9302, ext. 56727.

Employee Discount Program
Many of Oakland University's business partners offer OU employees a discount on their products and services.  Please see our Employee Discount page for more information!
Staff Member News
COMING SOON! PeopleAdmin (TEAMS) system upgrade
The University Human Resources team is excited to announce a completely new TEAMS - Total Employee And Management Source. The upgrade of TEAMS will provide many advantages to both internal users as well as external applicants. See just a few of the advantages below:
Advantages:
  • Enhanced functionality to source candidates and screen out applicants.
  • More efficient and effective recruiting process.
  • A "Save" feature for every page, as you move from page to page.
  • A "spell check" option.
With the transition comes change. Those of you who currently use the faculty hiring system may find the new TEAMS system to look very familiar to you, as we are merging with the faculty system.

Things to keep in mind:
  • Job posting information and applications in the current system will not transfer to the new system. If you are in the process of filling a vacant position, we recommend you complete the hiring process as soon as possible.
  • If you have an application on file in the current system, please retain a copy for your reference while creating a new application in the new system.
  • Pending position descriptions will need to be finalized and approved as any pending actions will not transfer to the new system. If they are not approved, supervisors will have to re-enter the information in the new system.
  • Performance evaluations that have been completed will be transferred by PeopleAdmin as PDF's. All 2013-2014 evaluations will need to be completed in the old system by late spring. Any incomplete evaluations will not be transferred as PDF's and will not be accessible to complete when the change is made.
  • Evaluations will look different and be processed differently. Goals for the 2014-2015 should not be created in the old system. While we anticipate announcing a live site in time for setting the 2014-2015 goals, if it is not available, create and save the goals in a Word document to be entered later into the new TEAMS site.
Please look for further announcements on these exciting changes.

Please welcome all of the new employees that have joined us in December, 2013!
Brian Bierley - Media Relations Director - Communications & Marketing
Taylor Blakely - Coordinator of Athletics Marketing, Promotions, and Ticketing - Athletics
Adam Duberstein - Assistant Director for Advising Outreach - First Year Advising Center
Brian Partie, Jr. - Associate Director Career Services - Career Services
Ashleigh Dawn Schenden - Teacher, 10 Month - Lowry Center for Early Childhood

CONGRATS TO DECEMBER 2013 EMPLOYEE OF THE MONTH SHANNON STRIBLING!

Shannon is the Office Assistant II in the Arts and Sciences Advising Department, and has been with Oakland University for #4 years.

Read about Shannon's contribution to the University on her Employee of the Month page.
Nominate a shining star for Employee of the Month! 

Click on the Nominate link to complete the online form.

Oakland University Announces Electronic Form W-2
Do your part and save a tree; it's as easy as 1 – 2 – 3! Each year, Oakland University provides each employee with a paper copy of Form W-2 on or before January 31st. We are going electronic this year and giving you the option to receive your W-2 earlier, as well as helping OU go green!

The benefits of receiving your electronic W-2 are:
  • Earlier availability
  • Less possibility the W-2 may be lost or stolen
  • Access it from anywhere
In order for you to receive your 2013 W-2 electronically, we will need your consent by following these three easy steps:
  1. Log in to your SAIL account
  2. Click Employee, Choose Tax Forms
  3. Choose Electronic W-2 Consent, Check the Consent Box, Submit
Please Note: Once you give consent, you will not receive a paper Form W-2, unless you revoke your consent. If you would like to view your 2012 W-2 by accessing W-2 Year End Earnings Statement in SAIL, you will be prompted to give consent to receive it electronically. This will automatically enroll you to receive your 2013 W-2 electronically as well.

If you have questions, or require additional assistance please contact the Payroll Office at payroll@oakland.edu.

All Employees Should Verify Social Security Number on W-2 Form
The Oakland University Payroll Office is requesting all employees verify their Social Security Number on the W-2 Form when they receive it at the end of January, 2014. Please make sure the Social Security Number on the form matches the number on your Social Security Card. If you discover an error, contact the Payroll Office immediately at x3034 or payroll@oakland.edu.
2014 W-4 Form – Federal Withholding Allowances
Employees should review their Federal Withholding Allowances to determine if they may need to make changes for 2014. If filing status (married or single), exempt status, or exemption allowance qualifications have changed at some point during the past calendar year, a new Form W-4 may need to be submitted to Payroll. The new 2014 W -4 Form will be accessible on the Payroll Website and the IRS Website as soon as it becomes available.

NOTE: Any employee claiming "EXEMPT" in 2013 must submit a 2014 W-4 Form by February 15, 2014, in order for the exempt status to remain active.

The Payroll Office continuously audits all Federal and State W – 4 Forms. You may be requested to supply updated forms. If you receive this request, please provide updated forms as soon as possible. If the Payroll Office does not have a W-4 Form on file that matches what is currently in the payroll system, then your withholdings will be changed to a filing status of Single, with Zero allowances. This is the default entry required by IRS for non W-4 Form compliance.Please contact the Payroll Office at 248-370-3472 or payroll@oakland.edu if you have any questions.
 
Training Update
UHR Training Courses Offered for January, 2014
Google Overview
1/8/2014 10:00 AM - 12:00 PM
Performance Review Process for OUCMT and OUPSA Employees and Supervisors
1/9/2014 2:00 PM - 3:00 PM
Performance Review Process for OUCMT and OUPSA Employees and Supervisors
1/14/2014 10:00 AM - 11:00 AM
Introduction to Google Drive (Google Docs)
1/23/2014 2:00 PM - 4:00 PM
Banner New User Training
Ongoing - by appointment
If you have any questions, please contact the training department at x4579.  You can click here to enroll in these and many other courses.  Course schedule is subject to change, please check the training website for updates.

New Training! Introduction to Google Drive
Google Drive is a file storage and synchronization service which enables user cloud storage, file sharing and collaborative editing. Google Drive (formerly Google Docs) is an office suite of productivity applications, that offer collaborative editing on documents, spreadsheets, presentations, and more.

Google Drive is part of Oakland University's Google Apps package. Come learn about this valuable tool and how it can increase your productivity at OU. 

Banner Training for New Users
One-on-one training is available to help orient new users to the Banner interface.  Please fill out the Banner Training Request form with as much detail as possible, and one of our trainers will contact you soon to set up a training session.
 
Online Learning
New Years Resolution Idea: Self-organization and Overcoming Procrastination

How is organization related to procrastination? In fact, the two often go hand in hand. A lack of organization, coupled with a tendency to procrastinate, can be a vicious cycle. Becoming disciplined, setting priorities, and eradicating time-wasting activities can reduce the desire to put things off. The key to becoming your most productive self is to embrace organization and to overcome procrastination.

This course introduces you to ways of becoming organized to help you accomplish more with the hours you have. It examines the common reasons for procrastination and ways you can overcome them in the workplace. Overcoming the desire to procrastinate can be aided by implementing a strong system of organization. The course presents ways to develop the discipline required to get things done, guidance on setting priorities, as well as approaches to overcommitment.

Business Curricula>Personal Development>Personal Productivity Improvement

If you are unsure which courses to take, contact the UHR Training Dept at x4579, or email dpierce@oakland.edu.

Please click here to request an account on SkillSoft, if you do not already have one.

**Having trouble accessing SkillSoft or not sure what to take?  Contact Dana (dpierce@oakland.edu) or Vicki (larabell@oakland.edu) for help.**

 
Building a Better yOU

Nutrition Consultations
Debbie is back this semester for private nutrition consultations. Meet privately with Registered Dietitian Debra Cavender to discuss your unique health and nutrition needs and have a mini-health plan designed for you! Employees can sign up through the Campus Rec website under Employee Wellness. One consultation per semester, please.
  • Dates: Jan 21, Feb 4, Feb 11, Mar 4, and Apr 4.

Motivational Speaking Event! "Just Start Something" presented by Jennifer Schreer
Jennifer will share her story as well as ways to set and reach manageable goals for ourselves throughout the year. All OU Faculty and Staff are welcome to attend! Light Refreshments will be provided! Event co-hosted by Campus Recreation and the AP Assembly. Space is limited reserve your spot today by visiting the Campus Recreation website under Employee Wellness 'Programs.' Pre-registration required.
  • Date: Monday, January 27, 2014
  • Event Times: 11:30 a.m. or 2:30 p.m.
  • Location: Oakland Center: Gold Room C

iPause! **Employee Only Sessions**
Learn to properly manage the stress in your life by attending iPause! Practice guided meditation, body scans, and receive a neck and shoulder massage. Space is limited, email Stephanie at willis@oakland.edu or call x.4968 to reserve your spot today!
  • Date: Thurs, Jan 30 from
  • Time: 12:10 - 12:50 p.m.
  • Location: Pawley Hall Rm 307.

30 Day Challenge!
Join this wellness program and get on the fast track to eating healthy and exercising. Participants will be challenged to eat more veggies and fruit, all while doing some form of physical activity every day, for 30 days! Are you up for the challenge?

Attend one of our mandatory meetings if you are interested in participating:
  • Wed, Jan 22 at 12 noon in the OC 126-127
  • Mon, Jan 27 at 4:30 p.m. in the OC 126-127

Do you want to earn incentives for participating in wellness programs?
OU Employees are now eligible to earn points throughout the entire academic year by participating in an array of wellness programs, including your own personal workouts! Pictures of incentives and their point value are posted on the Campus Rec website under Employee Wellness 'Be Well Points+.' Once you earn enough points, you are able to cash your points in and redeem and item of your choice! Sign up today, enrollment is open year round. Simply turn in the Registration and Interest forms via Campus Mail to Stephanie Willis, 155 RAC. Forms are also available on the Campus Rec website under Employee Wellness 'Be Well Points+.'

STAFF WALKING CLUB!
Every Wednesday starting at 12:15 p.m. a group of OU Faculty/Staff are meeting at Rec Center's track to fit in some exercise. Bring your tennis shoes and OU I.D./Rec Pass. The group will choose to walk on the track or walk outside depending on weather. For more information contact Emily Delano. You receive 5 Be Well points every time you walk! Be Well is a program through campus recreation. Come for as long as you have!






Have you seen the new Wellness website?
Check out www.oakland.edu/betteryOU.


 
Feedback
Please send an email to dpierce@oakland.edu with your feedback on how we can improve your UHR newsletter!
 
January 2014
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Pets @ OU


Laughter Isn't the Best Medicine...
Pugs and laughter are! Meet Benny, a five year old rescue pooch. His mom, Allison Webster from CSA, says he is a registered therapy dog, and rarely is seen without his tongue hanging out!

Submit your pet photo and story to dpierce@oakland.edu

Stay tuned for a Pets@OU Pet of the Year contest!

University Human Resources
4th Floor Wilson Hall
2200 North Squirrel Road
Rochester, MI 48309