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HAPPY NEW YEAR FROM YOUR UNIVERSITY HUMAN RESOURCES STAFF!

Benefits Corner
Are You Enrolled in an HMO for 2013?
Are you enrolled in one of the following HMOs for 2013?
  • HAP Health Engagement Aspire
  • Blue Care Network Healthy Blue Living Rewards
  • Priority Health HealthbyChoice Achievements
If you and your spouse are enrolled in either the HAP or Blue Care Network HMO listed above, remember that each year you must both complete the on-line health risk appraisal and visit your primary care physician to complete the Qualification Form before the end of March 2013 to qualify for the higher level of benefits.  This is true even if you were in the same plan in 2012.

If you are enrolled in the Priority Health HealthbyChoice Achievements HMO, you and your spouse must both complete the on-line health risk appraisal and visit your primary care physician to complete the Qualification Form.  This can be done at any time during the year.  Please note that you will remain in the Standard level of benefits until both covered adults have completed the requirements and have a satisfactory score on the Qualification Form.

If you have any questions about your benefits, please contact the Staff Benefits office at extension 4207 or stop in to see us at 401 Wilson Hall.

Flexible Spending Account Reminder
Claims for 2012 expenses for Dependent Day Care must be filed with Meritain no later than January 30, 2013.  Claims for the Health Care Account must be filed with Meritain no later than March 31, 2013.  Claims forms are available on the Faculty and Staff Benefits website.  Be sure to keep a copy of all claims sent to Meritain for processing.  Remember, money that is not used by the end of the year will be forfeited.

Retirement Plan Limits Increased for 2013
The IRS has announced new limits for the amount of money you can set aside for retirement in our 403(b) and 457(b) plans.  Beginning in January 2013, the annual maximum that you can contribute to your 403(b) or 457(b) plan is increased to $17,500 for each plan.  If you are age 50 or older, you can contribute an additional $5,500.  If you wish to make a change to your retirement contributions, complete the Retirement Salary Reduction Agreement found on the Faculty and Staff Benefits website.  The completed form should be turned in to UHR in room 401 Wilson Hall.  If you have any questions, please stop by to see us or give us a call at extension 4207.

Fidelity and TIAA-CREF On Campus

Representatives from TIAA-CREF will be available for one-on-one sessions on the following days:
  • Tuesday, January 22, 129 Oakland Center
  • Wednesday, January 23, 129 Oakland Center
  • Tuesday, February 19, 129 Oakland Center
  • Wednesday, February 20, 129 Oakland Center
Call (800) 732-8353 to schedule an appointment or go to the TIAA-CREF website.

The Fidelity representative will be on campus the following dates:
  • Monday, January 14, Lake Superior AMonday, February 11, 130 Oakland Center
Call (800) 642-7131 to schedule an appointment with Bethany Pagnani or go to Reservations.

Auto and Home Insurance with Liberty Mutual
As an Oakland University employee, you could save money on car and home insurance with Liberty Mutual. Your local Liberty Mutual representative, Michael Meyer, will be onsite providing coverage evaluations on the following dates:
  • Tuesday, January 15, Lake St. Clair Oakland Center
  • Wednesday, February 13, 127 Oakland Center
To make an appointment, please call (800) 230-9302, ext. 56727, to schedule an appointment with Michael Meyer.

Enjoy 8 Days & 7 Nights, ALL-INCLUSIVE stay at the 4-star Primasol Louis Ionian Sea!

Other upcoming vacations include:
  • Washington DC, a New England Islands Tour, Thailand, Spain, The World Series and more!
Many trips provide a host on-site and reception parties for a premier experience.
Through special arrangements, Oakland University offers the DreamTrips Vacation Membership as a voluntary benefit to help faculty & staff take better vacations for less money.

Learn more about the DreamTrips Vacation Membership and check out all the upcoming trips at:
www.oakland.ourvacationbenefit.com (Username: oakland Password: vacation)

For more info, contact: Lecia Brunetti 248-971-0442 info@ourvacationbenefit.com
Staff Member News
Please welcome all of the new employees that have joined us in December, 2012!
Tomas Hajek - Senior Linux Systems Engineer - UTS Technical Support
Jennifer Luna - Office Assistant II - School of Medicine
Kelly Stumpmier - Admissions Adviser - Admissions Department

CONGRATS TO DECEMBER 2012 EMPLOYEE OF THE MONTH BETH SUTTON!

Beth is the Coordinator of the Art and Practice of Medicine program in the School of Medicine, and has been with Oakland University for 1 year.

Read about Beth's contribution to the University on her Employee of the Month page.


Nominate a shining star for Employee of the Month! 

Click on the Nominate link to complete the online form.
IT IS PERFORMANCE REVIEW TIME!
 WHO:
- Oakland University Professional Support Association (OUPSA)
- Oakland University Campus Maintenance & Trades (OUCMT) Employees
- Supervisors of OUPSA and OUCMT Employees 
 WHAT: Supervisors should begin the process by entering ratings and comments in the TEAMS (Total Employee And Management Source) system. Then schedule a meeting with the employees to discuss performance from the 2012 calendar year.
 WHEN: Between January 2 and January 31, 2013
 WHERE: TEAMS System Link
https://jobs.oakland.edu/hr
 WHY: The performance review was created to encourage dialogue between employees and supervisors which will serve as a tool for job effectiveness, progress and growth. In addition, the review process will foster mutual understanding of job requirements and employee contributions, lend insight into what motivates optimal performance, and provide an opportunity for feedback regarding development and other career interests.
 NOTICES:  
A new version of the TEAMS system will be implemented as of April 1, 2013. Incomplete reviews will be canceled. All completed reviews will be retained by UHR however; they will not be accessible to the employee or supervisor after March 31, 2013. Please print a copy if you wish to retain one for your records.

Beginning with the 2013 performance year, if there is any position or supervisor change within 90 days of the end of the year, the performance review for January 2014 will be optional.
 HELP: Quick Reference Guides: http://www.oakland.edu/uhr/prp/qrg
Performance Review Process Site: http://www.oakland.edu/uhr/prp/
Training Opportunities: http://www.oakland.edu/uhr/training/  




New Reporting Required on 2012 W-2 Forms
As part of the Affordable Care Act, the University is required to report the value of employer-provided health care coverage on the 2012 W-2 Form that will be distributed in January, 2013. The amount reported must include both the portion paid by Oakland University and the portion paid by the employee. The value of the coverage provided will not be considered taxable income; however, reporting is required for information purposes only. Per IRS documentation, the purpose of the reporting requirement is to provide employees useful and comparable consumer information on the cost of their health care coverage. The amount will be reported in Box 12, using code DD on your Federal W-2 form for 2012. For additional information regarding the Affordable Care Act, visit the IRS website.

For questions regarding the 2012 W-2 Form, please contact the Payroll Office at x3034, or tyrer@oakland.edu.

All Employees Should Verify Social Security Number on W-2 Form
The Oakland University Payroll Office is requesting all employees verify their Social Security Number on the W-2 Form when they receive it at the end of January, 2013. Please make sure the Social Security Number on the form matches the number on your Social Security Card. If you discover an error, contact the Payroll Office immediately at x3034 or payroll@oakland.edu.
 
Training Update
Training Courses Offered for January, 2012
Google Overview
1/10/2013 10:00am-12:00pm
Overview of Online Resources for Managers
1/15/2013 9:00am-12:00pm
If you have any questions, please contact the training department at x4579.  You can click here to enroll in these and many other courses.  Course schedule is subject to change, please check the training website for updates.

Overview of Online Resources for Managers
The AP Assembly will be sponsoring a presentation on how to better utilize the online resources available for managers. Topics will include the Manager's Toolkit, which takes a manager through the life cycle of an employee, and the Banner Resources portal, which contains valuable resources on using the various Banner modules. Guest speakers include Gail Ryckman and Vicki Larabell from University Human Resources. This program will take place on Tuesday, January 15, from 9:00 AM - 12:00 PM in the Lake Michigan room. Refreshments will be served. REGISTER HERE.

ATTENTION CAREWORKS USERS
Beginning in 2013, training for the university's content management system (CareWorks CMS), will be moving to an online program. Individuals requesting access to a specific webpage or site will now be required participate in an interactive online training to gain access to the CMS. The new program is accessible by visiting oakland.edu/ucm/training.

The online CMS training program will require individuals to concentrate on a series of instructional videos and answer short assessment questions in order to gain access to the requested website. Instructional videos and their assessments will be available for each CareWorks module in order to service all OU departments.

Effective January 2, CareWorks users requesting CMS assistance should contact ucmhelp@oakland.edu.
 
Online Learning
Desktop Technical Courses available on SkillSoft
Did you know that we have hundreds of courses on popular desktop software available for free with your SkillSoft account?  If you wanted to learn more about some of these great tools, check out the Desktop Curricula in your SkillSoft catalog:

  • Adobe products, such as Photoshop, Illustrator, Dreamweaver, Captivate, Flash and Acrobat.
  • Microsoft Office products in versions 2007 and 2010, as well as Mac 2011.
  • Operating systems, such as Windows and Mac.
  • Social media, information security and best practices.
Make a resolution to grow in your technology skills in 2013!

Please click here to request an account on SkillSoft, if you do not already have one.

**Having trouble accessing SkillSoft or not sure what to take?  Contact Dana (dpierce@oakland.edu) or Vicki (larabell@oakland.edu) for help.**
 
Building a Better yOU
Winter 2013 Wellness Programs
With the start of the New Year, comes the start to many new wellness programs for OU employees! Keep an eye out for your own copy of the Wellness brochure in your mailbox! Here is a sneak peek of some upcoming programs for the Winter 2013 semester!

OU Moves! Formerly OU Walks! January 14 – March 1.
New, online tracking system to record physical activity you do throughout the day! No pedometers necessary; you just need to know how many minutes you participate in an activity. Those who actively participate throughout the duration of the program will be entered into a drawing to win prizes! You must register through the America Heart Association website http://www.startwalkingnow.org/. This semester's theme is the Price Is Right Cliff Hangers! See how many times your mountain climber can climb the Price is Right Cliff Hanger Mountain! Watch your progress in the display case in the Rec Center!

Information session on this program: Tuesday January 8th in the OC Lake Michigan Room at 12:15 p.m.

Visit http://www.oakland.edu/campusrec/ for more information on the program and for further instructions on registration and tracking.

LIVE! Cooking Demo
FREE! Exclusive to OU Employees! Join Chef Paul as he cooks up some great flavorful, yet healthy dishes! Chef Paul will demonstrate how easy it is to make quick healthy food that looks and tastes great! He offers samples to try and recipes to take home! Wednesday, April 10th at 12 noon. Pawley Hall Room 314. Please register to attend this demonstration at http://www.oakland.edu/campusrec/. SPACE IS LIMITED!

Nutrition Consultations
FREE! Exclusive to OU Employees! Meet privately with a registered dietitian to discuss your unique health and nutrition needs! Sessions are 40-minutes long and appointment times vary. Call Stephanie at 370-4968 to schedule your appointment today! SPACE IS LIMITED, one session per employee please.






Have you seen the new Wellness website?
Check out www.oakland.edu/betteryOU.


 
Feedback
Please send an email to dpierce@oakland.edu with your feedback on how we can improve your UHR newsletter!
 
January 2013
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University Human Resources
4th Floor Wilson Hall
2200 North Squirrel Road
Rochester, MI 48309
 

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