Oakland University Senate
Sixth Meeting
Thursday, March 17, 1977
3:00 p.m.
128 - 130 Oakland Center
MINUTES
Senators Present: Allvin, Barnard, Bertocci, Burke, Chapa, Coffman, Eberwein, Gardiner, Hammerle, Hampton, Heubel, Hitchingham, Hovanesian, Keegan, Ketchum, Kuczynski, Liboff, Matthews, McKay, Obear, Payne, Pogany, Riley, Russell. Scherer, Schuldenberg, Schwartz, Shacklett, Swartz, Torch, Tower, Tucker and Witt
Senators Absent: Atlas, Barren, D. Burdick, H. Burdick, Cameron. Coppola, Doane, 0Felton, Flynn, Freeman, Genyea, Henry, Johnson, Keelin, Lilliston, McKinley, Moberg, O'Dowd, Ruscio, Sponseller, Stonner, Swanson, Torongeau, Warren and White
Mr. Obear presided.
Mr. Obear commented upon the implications and implementation of Act 267, the Open Meeting Act. The Board of Trustees was scheduled to meet this very evening and Mr. Obear was, of course, unable to say what final position the Board would adopt in regards to Act 267. However, it was Mr. Obear's understanding that the Board's legal advisors, cognizant of the recent ruling of the State Attorney General, would advise the Board to adopt a "narrow" view of the Act, that is as applying only to itself as the "public body" until (and decidedly if) such view were successfully challenged. A further report of this matter will be made at the March 31 meeting of the Senate.
The meeting was called to order at 3:35 p.m.
The minutes of the meeting of February 17, 1977, were approved as distributed by voice vote upon the motion of Mr. Heubel with the second of Mr. Swartz. Attention was then directed to the formal agenda.
I. Old Business
1. Johnson/Allvin motion, unamended carried without amendment by voice vote as follows:
* MOVED THAT THE UNIVERSITY SENATE RECOMMEND TO THE PRESIDENT AND THE BOARD THE ESTABLISHMENT OF A PROGRAM OF GRADUATE STUDIES LEADING TO THE DEGREE OF MASTER OF MUSIC. .
2. Report from the Academic Conduct Committee. Mr. Bertocci underscored the differences between this revision and that presented on February 17 and moved that the Senate place a motion to adopt in first reading at this meeting; Mr. McKay seconded. The discussion then continued, Mr. McKay arguing that the "single paper, two courses" problem could be solved by attention to proper documentation, while Mr. Bertocci maintained that the issue was not what a student knows, but what he hasn't done in class.
Question was called and motion to adopt was placed in first reading by voice vote.
II. New Business (By error New Business designation was omitted, page 4. of the agenda)
1. Procedural motion from the ad hoc Committee on Presidential Review was moved by Ms. Hitchingham (for Ms. Titus) seconded by Mr. Heubel. Ms. Titus then presented the report, explained its background and intention. Mr. Hampton inquired whether there was any assurance the Board would accept the final report. Ms. Titus replied she had no such assurance but hoped the Board would accept it. Mr. McKay expressed concern over the very tight schedule of deadlines and wondered why the motion does not mention what the Steering Committee should do with the report once received. Mr. McKay opined that the Senate should have some assurance that the report would indeed reach the President and the Board. Mr. McKay recognized that an amendment with such intent might change the main motion from procedural to substantive status, this requiring a second reading. Mr. Hampton suggested this be done, and then a motion to waive second reading could be considered. Mr. Russell inquired as to what the committee meant by regular faculty; Ms. Titus responded it meant full-time faculty, not part-time, and conceded it would include administrative types holding academic titles. Discussion then turned to the question of confidentiality, how it should be maintained, how long, where the questionnaire, raw data and summaries should be stored as well as how does the Board get the results? Mr. Heubel (seconded by Ms. Schwartz) then offered an amendment as follows:
Moved that the following clause be added to the final sentence in the final "Resolved" paragraph of the main motion:
* "WHICH SHALL THEN TRANSMIT COPIES OF THE REPORT TO THE PRESIDENT AND THE BOARD BY THE MOST APPROPRIATE MEANS."
This motion to amend carried by voice vote.
Mr. McKay then offered an amendment to add a new final "Resolved" paragraph to the main motion:
"RESOLVED THAT THE ORIGINAL MATERIALS SHOULD BE FORWARDED TO THE STEERING COMMITTEE WITH INSTRUCTIONS FROM THE SENATE TO MAINTAIN COMPLETE CONFIDENTIALITY OF THIS MATERIAL."
Motion failed for want of a second.
After further discussion, Mr. McKay then offered the following amendment which was seconded by Mr. Shacklett to the effect that the following be added as a final paragraph in the main motion.
* "RESOLVED THAT REVIEW MATERIALS SHOULD BE PLACED IN THE UNIVERSITY ARCHIVES WITH INSTRUCTIONS THAT COMPLETE CONFIDENTIALITY BE MAINTAINED UNTIL THERE IS A SUBSEQUENT PRESIDENTIAL REVIEW COMMITTEE WHICH SHALL HAVE THE RIGHT TO CALL UPON THEM."
This amendment carried by voice vote and upon call of the question the main motion to amend as amended by Heubel/Schwartz and McKay/Shacklett carried by voice vote; the Chair then ruled the main motion as amended as substantive. Mr. Hampton, seconded by Mr. Liboff, moved to waive the required second reading, which motion carried by voice vote; Mr. Tower called the question on the main motion as amended, now in second reading; motion carried by show of hands, with no opposition and now reads:
* WHEREAS THE UNIVERSITY SENATE ON JANUARY 20, 1977, ADOPTED A RESOLUTION CREATING THE AD HOC COMMITTEE ON PRESIDENTIAL REVIEW AND CALLED FOR THE COMMITTEE TO SUBMIT A PRELIMINARY REPORT TO THE SENATE THEREFORE:
BE IT RESOLVED THAT THE UNIVERSITY SENATE ADOPT THE FOLLOWING RECOMMENDATIONS FOR PROCEDURES TO GATHER FACULTY JUDGMENT OR JUDGMENTS REGARDING PRESIDENTIAL REVIEW AND BE IT FURTHER
RESOLVED THAT A QUESTIONNAIRE BE ADMINISTERED TO ALL REGULAR FACULTY MEMBERS AND BE IT FURTHER
RESOLVED THAT THE EXISTING AD HOC COMMITTEE ON PRESIDENTIAL REVIEW DESIGN, ADMINISTER AND CONDUCT THE TABULATION OF RESULTS OF THE QUESTIONNAIRE AND BE IT FURTHER
RESOLVED THAT THE RESULTS BE CONFIDENTIAL. THE AD HOC COMMITTEE ON PRESIDENTIAL REVIEW WILL TRANSMIT THE RESULTS IN A SUMMARY REPORT TO THE STEERING COMMITTEE OF THE SENATE, WHICH SHALL THEN TRANSMIT COPIES OF THE REPORT TO THE PRESIDENT AND THE BOARD BY THE MOST APPROPRIATE MEANS.
RESOLVED THAT REVIEW MATERIALS SHOULD BE PLACED IN THE UNIVERSITY ARCHIVES WITH INSTRUCTIONS THAT COMPLETE CONFIDENTIALITY BE MAINTAINED UNTIL THERE IS A SUBSEQUENT PRESIDENTIAL REVIEW COMMITTEE WHICH SHALL HAVE THE RIGHT TO CALL UPON THEM."
II. Procedural motions from the Steering Committee
* 1. The main motion to create a new APPC was corrected by Mr. Tower such that on page six under Membership the parentheses should read (but no more than three from any one organized faculty), following which Mr. Tower moved and Mr. Hammerle seconded it. Motion unamended carried by voice vote.
* 2. Motion to discharge the APC and ABPC with thanks, moved by Mr. Tower, seconded by Ms. Hitchingham carried by voice vote unamended.
III. Motions from the Academic Policy Committee
1. Mr. Tower moved, seconded by Mr. Torch
2. Mr. Tower moved, seconded by Mr. Heubel
3. Mr. Tower moved, seconded by Mr. Heubel .
4. Mr. Tower moved, seconded by Mr. Burke "
5. Mr. Tower moved, seconded by Mr. Torch
All motions in first reading, unamended.
IV. Motions to amend the Constitution were not formally placed in motion for lack of time to debate the issues involved. They will appear in first reading on the Senate agenda of March 31, 1977.
Upon duly seconded motion, the meeting adjourned at 5:05 p.m.
GTM:jb
Office of the Provost
*Motions passed at this meeting.