The mission of the Office of the Registrar is to provide administrative services to students, faculty, alumni and administration of the highest quality in supporting the instructional role of the university. Those services include:

• Academic calendar creation
• Class scheduling including the Schedule of Classes publication
• Transfer credit evaluation
• Registration
• Academic records maintenance
• Diploma processing
• Transcript processing
• Enrollment certification
• Residency determination for tuition purposes
• Petition of exception determination
• Veteran certification
• National Collegiate Athletic Association (NCAA) student certification

The following list of procedural and policy matters is presented in alphabetical order for easy reference. If additional information is needed, review  the university undergraduate and/or graduate catalog or Schedule of Classes or the Office of the Registrar website.

ACADEMIC RECORDS

The Office of the Registrar maintains the permanent official records of student grades.  Transcripts of student records are normally available only upon written request of the student and payment of a specified fee for this service. The student must have no delinquent indebtedness to the university.

ADVANCED PLACEMENT

Advanced Placement is a program whereby students may achieve college credit based on examinations for advanced-level high school courses. Oakland University cooperates with high schools participating in this program.  Advanced Placement credit awards are recorded on a student's transcript. The current criteria for acceptance of Advanced Placement test scores appear in the university's undergraduate catalog.

APPLICATION FOR DEGREE/DIPLOMAS

Students who have completed academic requirements and wish to become candidates for degree must file an application for graduation no later than the deadline published in the term’s Schedule of Classes. Students who file applications for degree after the published deadline will become candidates for degree in the next semester. Diplomas are mailed to approved degree recipients who have no delinquent indebtedness to the university approximately 6-8 weeks after the end of the term of graduation.

CALENDAR

The Office of the Registrar is responsible for the creation of the university’s academic calendar. The academic calendar is published regularly as part of the undergraduate and graduate catalogs and accessible from the Oakland University website

A more detailed calendar with pertinent term registration-related deadlines is published in the Schedule of Classes and accessible from the Oakland University web home page under Important Dates.

CLASSROOM FACILITY SCHEDULING

The Office of the Registrar assigns all general-purpose classroom facilities for use. Classroom assignments are based on the instructional and technological needs necessary to meet curriculum requirements. The Office of the Registrar is responsible for the scheduling of all classroom facilities for activities other than credit courses based on established policies and practices of the institution.

CLASSROOM USAGE

The Office of the Registrar is responsible for the management and scheduling classroom facilities. Each general-purpose classroom is equipped with maximum seating capacity in keeping with established state and federal fire code standards. Classroom furniture and equipment are not to be removed and/or relocated to other classrooms. Classrooms are food and beverage free environments, thus faculty, staff and students are expected to act accordingly.

CLASS SCHEDULING

The Office of the Registrar generates a calendar for the preparation of the Schedule of Classes and distributes the calendar to the academic units. Academic units development and finalize class offerings and forward the information to the Office of the Registrar for classroom assignment and publication in the appropriate Schedule of Classes. All course changes to the Schedule of Classes require approval by the dean’s office.

ENROLLMENT STATISTICS

The Office of the Registrar is responsible for processing registrations, add/drops, withdrawals, transfer evaluations, and auditing certain course and student data in an efficient and accurate manner. These activities result in the compilation of official enrollment statistics for each academic term. The Office of Institutional Research & Assessment is responsible for reporting aggregate enrollment statistics and may be accessed by other university offices for their informational and reporting needs.

Faculty may access through the BANNER system current enrollment for classes and the list of students from the beginning of early registration through final examinations.

EXAMINATION SCHEDULE

The examination schedule is published as part of the Schedule of Classes each term. Examinations take place during a period of six days at the end of each semester (three days at the end of each session), and each of these days contains no more than five examination modules. No instructor may schedule a test during the last five days of classes preceding the official examination period.

GRADE REPORTING

The Registrar is responsible for the processing of final grades by preparing grading instructions, scheduling examination periods, and monitoring the recording of grades for errors and omissions. Instructors record final grades on the BANNER Web for each course section using their BANNER identification number and personal identification number (pin). Faculty also record last dates of attendance for students who stop attending but do not officially drop classes for university compliance with Federal Law regarding financial aid (Title IV.) Instructors are encouraged to enter grades by announced deadlines for each semester. Tardy submission of grades may result in students not receiving credit on their report cards for grades they have earned. At the end of the grading process, grades are available to students on the web.

GRADING SYSTEM

Grading practices have changed from time to time at the university. To review the policies in effect during a given term, refer to the graduate or undergraduate catalog for the appropriate period.

HONORS LIST

Various levels of university honors are awarded to students based on cumulative grade point average. These honors are described in the undergraduate catalog.

PETITIONS OF EXCEPTION

A Petition of Exception is a recourse open to students to seek modification of normal university or academic unit requirements. The Committees on Instruction of the various schools and colleges act on Petitions of Exception.  Petition of Exception forms may be obtained from the office of the appropriate academic unit.

Students may also petition certain university officers regarding the application of various financial policies when exceptional circumstances may warrant an adjustment. Details are provided under "Financial Policy Adjustments" in each class schedule.  Also, the Registrar reviews requests for exceptions to registration and withdrawal policies.

REGISTRATION

Registration for all academic terms at Oakland University is made available to students via the SAIL Telephone and Web Registration system. Early registration, by class standing is held for each term, and is followed by open registration prior to the beginning of a semester/term. Late Registration begins the first day of classes of a term and the faculty signature is required to register courses during this time.

Students who have initially registered may add additional classes in two ways. First, if prior to the first day of classes and the class is open, students can add through the SAIL Web Registration system. If the class is closed or requires permission, the signature of the faculty member on an add/drop form is required.

Beginning the first day of classes through the end of Late Registration, the signature of the faculty member is required to add all classes. The assignment of these students will be made in accordance with class enrollment capacities agreed upon by the department chair and the Registrar.

If students drop classes through the end of the "no grade" drop period, their names will no longer appear on the class list. Students who drop classes after the "no grade" period until the last day of official withdrawal, a grade of "W" is assigned.

RESIDENCY RECLASSIFICATION

Students admitted as non-residents by the Admission Office may appeal the initial residency classification to the Residency Reclassification Appeals Office housed in the Office of the Registrar. Students must file an Application for Reclassification of Residence Status

TRANSFER CREDIT

Transcripts presented by transfer students from other regionally accredited institutions are evaluated initially in the Academic Records Office, Office of the Registrar, with the major department determining the applicability of transferred credits to the student's major program. Copies of the Transfer Credit Evaluation form are made available to the student and his/her adviser. Advisers and department chairs are urged to discuss the Transfer Credit Evaluation form with the transfer student.

VETERAN CERTIFICATION

Students receiving veteran benefits enroll with the Office of the Registrar each term. Any changes in enrollment after an initial registration must be reported to the office.

NCAA STUDENT CERTIFICATION

Student athletic academic eligibility is certified by the office to ensure compliance with NCAA by-laws, rules and regulations.