Members absent:  Berven, D., Butler, Cole, Dalton, Dunn, Gallien, Gamble, Giberson, Giblin, Graetz, Guessous, Hay, Hightower, Hoag, Lauer, Meehan, Mitchell, Polis, Reger, Riley-Doucet, Russell, Schuiling, Sethi, Shablin, Solomonson, Stano, Tanniru, Taschereau, Thor, Tiegs, Wood

Summary of Actions:

Informational Items:

Second Week Add-Drop
Provost’s Updates

Election of Senate Steering Committee Member
Approval of appointments to Senate Standing Committees
Motion from the Teaching and Learning Committee to change the term of membership and membership
Motion from UCUI to remove the oversight of the ethnic diversity requirement from the committee charge

Interim Provost Susan Awbrey called the meeting to order at 3:16 pm.

INFORMATIONAL ITEMS

The change that will be made is to make the process consistent with that during the first week, in which adds can be processed online.  Students can discuss the add with the faculty member by email, phone or in person.  A faculty member agreeing to an add can process an override in SAIL, so that a student can then register for the class online.  With faculty permission, departments can also process overrides in Banner.  During a transition period, through 2013-14, hard copy add forms will still be accepted.  After that the process will be totally online.

Ms. Stein noted that this process allows faculty to retain decision making abilities for adding students to their classes.  She presented a PowerPoint on the SAIL override process, which can be accessed by going onto the Registrar’s website > Faculty Information > Faculty Resources > Faculty Overrides in SAIL. Overrides that faculty can use are permission overrides and close class overrides.

Ms. Miller asked about a statement that Ms. Stein had made saying that students would automatically be registered once the override was processed; Ms. Gilroy clarified that a student would still have to go on to SAIL to register after an override was processed.

Ms. Stein noted that the online adds would be accepted until 11:59 pm on the last day of drop/adds, the same as for drops.

2.  Provost’s Updates -- Interim Provost Susan Awbrey

• Biomedical Research Symposium held November 14, featuring research partnerships between Beaumont/OU, and attended by 130 people.
• MBH dinner for faculty receiving promotion and tenure and their guests, an opportunity to show appreciation for the accomplishments of our faculty; attended by 70 people.
• A new student welcome center is planned in NFH, for FTIACs and transfer students.
• A feasibility study on a Physician Assistants Program is being conducted.
• SBA and CAS dean searches are progressing as is the Provost search, for which the committee is securing candidates.
• Engineering hosted Yes Expo! – almost 20,000 8th graders and high school students at Detroit’s Ford Field.

• The Emeriti Faculty dinner was well attended, with 50 people.
• 2nd Midwest Conference on Stem Cell Biology and Therapy Conference was held in October, and was a huge success, with researchers coming in from around the globe.
• Adrienne Bass, Director of Strategic Programs, is leaving to take a new position in Wisconsin.
• LCME visit to the medical school was completed; we are awaiting the accreditation report.
• Changchun University had a signing ceremony and will be working with Engineering.
• AAUP workshop on promotion and tenure was very well attended.
• Beaumont Hospital and Henry Ford Health Systems announced their intent to merge; a handout of the press release is distributed.

A. APPROVAL OF THE MINUTES  September 13, 2012. 

The minutes of the meeting of September 13, 2012 was approved (motion by Mr. Frick; approved).

B. NEW BUSINESS

The Senate needed to fill one vacancy on the Senate Steering Committee for the rest of Fall 2012 and for Winter 2013, to replace Jay Meehan.  The position is open to any Senator.  Ms. Williams conducted the proceedings.  Natalie Cole was nominated by Ms. Bee; Ms. Williams asked if Ms. Cole had been contacted and asked if she would agree to serve if elected; she had not been contacted.  Arik Dvir was nominated by Mr. Roth; while he would have agreed to serve, when notified of the timing of the Steering Committee meetings, he noted that he would not be able to attend entire meetings, and could only arrive 15-30 minutes late.  It was decided that since Mr. Dvir could not attend entire meetings, and there were no more nominations, that the election should be postponed, and Ms. Cole would be contacted to see if she is willing to serve. [The election was returned to at the end of the meeting.]

MOVED that the persons listed below be appointed to the committees designated:

ACADEMIC COMPUTING:  Mariela Gunn (Library) Chair 2011-2013

ACADEMIC COMPUTING:  Xiaoli Gao (CAS) 2012-2013 (Replace G. Moore)

STUDENT ACADEMIC SUPPORT: Hunter Vaughan (CAS) 2012-2013 (Replace S. Rangarajan)

STUDENT ACADEMIC SUPPORT: Gina Palombo (SON) 2012-2013 (Replace R. Woodson)

UCUI: Susan Evans (CAS) 2011-2014 (Replace T. Jhashi)

UCUI: Carolyn O’Mahony (SEHS) 2012-2015 (New)

UCUI: Bob Jarski (SHS) 2012-2015 (Replace S. Rorke)

UCUI: Kanako Taku (CAS – Social Science) 2012-2013 (Replace P. Kubicek)

The motion to approve the Senate Committee appointments was approved unanimously.

3.  Motion from the Teaching and Learning Committee to change the term of membership and membership: (Ms. Thompson, Mr. Doman)

MOVED that the term of membership on the Teaching and Learning Committee be increased from 2 years to 3 years and the membership from: “Six faculty; four students; two administrative professionals; and the Senior Vice President for Academic Affairs and Provost (or designee), ex-officio and non-voting,” to “Nine faculty…."

This was a first reading, amendable, debatable but no eligible for vote at this meeting.  There was no discussion.

4.  Motion from UCUI to remove the oversight of the ethnic diversity requirement from the committee charge: (Mr. Doman, Ms. Thompson)

MOVED that item 9 of the UCUI charge requiring the committee “[T]o construct the list of courses designed to meet the university wide ethnic diversity requirement from among those courses submitted for this purpose by the academic units and to maintain and update this list. Nothing in this provision is intended to authorize or permit UCUI or Oakland University to require courses or parts of courses to have a certain ideological framework or any other framework of interpretation as a condition for satisfying the ethnic diversity requirement.”

This was a first reading, amendable, debatable but no eligible for vote at this meeting.

Ms. Pickard made a friendly amendment to strike the phrase “oversight” from the preamble to the motion, since UCUI did not actually have oversight.

Mr. Grossman and Ms. Eis noted that there were words missing from the motion.  Mr. Grossman made a friendly amendment that the words “be removed” be added to the last sentence of the motion.

C. GOOD AND WELFARE

There were no comments for Good and Welfare, but Ms. Condic came forward to say that she would be willing to stand for election for Senate Steering.  Ms. Eis asked if there was some who would nominate Ms. Condic.  Ms. Pickard nominated Ms. Condic. 

Ms. Condic was elected by consensus, to applause.

D. ADJOURNMENT

The meeting was adjourned at 3:43 pm.

Respectfully submitted,

Andrea Eis (Acting Secretary)