Student Employment for Employers & Departments - Student Financial Services

Types of Student Employment
There are two types of Student Employment. Both forms of employment are available during fall/winter. The only form of student employment available during the Summer is regular student employment. Federal Work-Study is subsidized from federal funds.

Federal Work-Study - 75% charged to Work-Study account / 25% charged to department
Regular Student Employment - 100% charged to department

How to Hire an OU Student

Log on to OUCareerLink.com to create or activate a job
- Select "Jobs"
- Select an existing job to reactivate it or click "Add New" to create a new position
- Fill in appropriate information
- Select "Submit" to turn in new or updated job posting
- Interview the student in person or by phone
If you require a Work-Study student, you may verify that a student has a confirmed Work-Study award by reviewing the list "FAWI Confirmed Work-Study Students" on the home page of OUCareerLink, under the announcements at the bottom lefthand side of the page. You should include the work-study requirement in the text of the job description when you post the job. You may also restrict applicants to just those who have listed themselves as work-study eligible n their OUCareerLink profile.
Verify that student has completed employment documentation - I-9, W-4s (Federal and State), direct deposit (optional); packet submitted to the Financial Aid Office
Submit a student requisition form. All student employment forms for hiring departments, including the Student Employment Requisition, Work-Study Tracking Sheet, and Student Employment Process can be found online at OUCareerLink.com after logging-in.
Students may not begin working until authorized by Student Financial Services. This authorization comes in the form of a Work Referral. Employers will receive a Work Referral once the Office of Student Financial Services has determined the student's eligibility to work during the semester. Receive work referral, check for accuracy (i.e., fund number, work-study eligibility, pay rate).
Student may begin work

The following documents explain the process flow for hiring a student worker in either the fall/winter or during the summer. The Q & A documents will also answer many frequently asked questions such as how to change a pay rate.

Fall 2013/Winter 2014 Student Employment Process
Fall 2013/Winter 2014 Student Employment Q & A

Termination of a student employee is a three-step process. Student receives a verbal warning, followed by a written warning. Termination follows.

Employment Dates

Winter 2013: December 31, 2012 - April 28, 2013
Summer 2013: April 29, 2013 - August 25, 2013
Fall 2013: August 26, 2013 - December 29, 2013
Winter 2014: December 30, 2013 - April 27, 2014

Note that student employment periods do not align exactly with semester dates. These dates are adjusted to fit within Payroll bi-weekly pay cycles.

Summer Student Campus Corps Internship Program (SSCC)
Summer internships are available to returning Oakland University undergraduate Michigan residents enrolled at least half time for the preceding winter semester and registered at least half time for the following fall semester in a degree seeking program. Departments can submit proposals for project-based jobs which will mentor the skills of undergraduates to obtain relevant job experience and earn wages. Projects must be outside the scope of routine positions traditionally offered by the hiring department. Students in the program can work up to 40 hours per week and up to 17 weeks within the employment date range posted for the summer semester, depending on the needs of the project. The campus Corps rate of pay is set by the hiring department but must be between $7.40 and $10 per hour.

SSCC funding can be requested by departments by completing an SSCC Application and Requisition form found on the OUCareerLink homepage under "Announcements: after logging into the site as an employer. Use the "Register" button to create a login profile if your department does not have one. Submit a separate application for each project. Approval for funding will be evaluated on:

Uniqueness of the project (non-routine; not general office work)
Work to be accomplished (project goals)
One-time or new initiatives

Departments will receive notice of approval/denial of SSCC project funding from Financial Services Student Employment. If approved for funding, the hiring department is required to post the job on OUCareerLink using the "jobs" tab.

Information Technology and Security Policies
It is recommended that all student employees exposed to confidential information, such as educational records, student financial information, health information, and social security numbers, sign the attached Oakland University Employee and Student Intern Confidentiality Agreement form. The form should be presented to the student employee by the department supervisor. Departments will retain the signed copy in the student worker's employment file.

It is the department's responsibility to ensure student employees understand confidential information is not to be used in any way, other than what is necessary as part of the job duties. Departments must also ensure that student workers review the following Oakland University's Information Technology and Security Policies: