OU Student Org Usage Information - Recreation Center

All Reservations:

All requests must be submitted via a Facility Request Form
For best consideration, please submit requests at least 2 weeks in advance.
Feel free to contact the Facility Coordinator prior to completing paperwork to check room availability
Roster for access (or other access arrangements) needs to be submitted 1 week prior to event or reservation will be in jeopardy of getting cancelled.
Campus Recreation staff will determine the viability of all requests. Every effort is made to ensure informal recreational space availability to membership.

OU Student Organizations/Club Sports:

Any OU Student Organization or Club Sport in good standing may request use of an area of the facility.
There are no facility rental charges for OU Student Organization/Club Sports for approved requests that are part of the organization/club’s normal activity (practice, meeting, etc).
OU Departments requesting space outside normal operational hours will be charge the internal rental rate.
Special Events such as tournaments and conferences or any other activity that invites non club members will be treated as ‘non-related’ events and will be assessed the internal facility rental rates.
Student Organizations/Club Sports must submit a roster of active members at the beginning of each semester (or upon their first facility request of each semester).
Student Organization/Club Sport members that are not OU students will need to purchase a guest pass to enter facility.
Setup/Teardown fees may apply for any activity that requires a setup beyond standard room setup (see rate sheet).
Staffing fees will be applied for any approved reservations outside normal operational hours.
Reservations that contain charges require a fund number to charge or pre-payment of fees to confirm reservation.

Rental Facility Access Guidelines:

GENERAL - Photo ID is required by all participants/spectators:
- Students need to show OU Student ID
- Facility Members need to show OU ID or Campus Recreation Key Fob
- Non-Students/Non-Members need to provide Picture ID and be on the rental group supplied roster.
SPECIFIC - Specific access requirements, based on group type is listed below:
- Sport Clubs (meetings/practice) - Roster of official members must be provided to the Facility Coordinator; access limited to those on roster. Club Members who are OU Students must swipe in with OU ID; Club Members who are not OU Students must purchase a facility membership or pay for a day pass for each visit.
- Student Organizations (member meetings) - Roster of official members must be provided to the Facility Coordinator; access limited to those on roster. Student Org Members who are OU Students must swipe in with OU ID; Student Org Members who are not OU Students must purchase a day pass for each visit.

Staffing
Staffing needs are determined by DCR Staff based on the activity. General guidelines to assist in planning are as follows:

Events using only one space during normal operational hours and having under 75 participants do not require any staff unless requested by the organization reserving the space.
Events using only one space outside of normal operational hours and having under 150 participants will require 1 DCR Building Manager and 1 DCR Event Attendant.
Events using more than one space during normal operational hours will require 1 DCR Event Attendant per 75 participants or fraction thereof.
Events using more than one space outside of normal operational hours will require 1 DCR Event Attendant per 75 participants or fraction thereof and 1 DCR Building Manager. Minimum staffing level is 1 DCR Building Manager and 1 DCR Attendant. Note: DCR Building Manager does count as 1 staff member in the 1:75 staffing ratio.
DCR Staffed check-in table is above and beyond the staffing requirements above.
Aquatic Center usage requires a minimum of 2 lifeguards.