Sponsor funded agreements contain a number of provisions that govern the performance expectations of all parties.  These provisions become obligations upon acceptance of Oakland University whether the funding mechanism is a grant, contract, cooperative agreement, or other restricted funding type.  The performance period is almost always clearly outlined in a sponsoring agreement or within the proposal.  Oakland University, unless permitted to extend the end date by the terms of the sponsored agreement, will require the explicit permission of the sponsor to extend the performance period.  Under some federal grants, the university has “expanded authority” to extend the performance period one time for one year or less.

To request an extension of the end date of a sponsored agreement, you will need to provide the following:

1. Provide a request or notification to the GCSR Grant Officer prior to the end date of the award. 

a. Federal agreements that permit expanded authority must be made at least 10 days prior to the end date. 

b. Other requests should be made at least 30 days prior to the end date to allow time for the sponsor to respond.

c. If the sponsoring agreement grants explicit permission to extend the end date and you wish to exercise this provision, you must adhere to the notification requirements specified in the terms of award.

2. Provide a justification that succinctly outlines the basis for the extension request and the follow-on activity planned during the extension period.  A request solely to expend unused funds will be denied unless the sponsor terms of award specify that the project may be extended until the funds are exhausted.  Unspent funds at the end of the project performance period are either returned to the sponsor or closed out to an unrestricted fund if permitted under the terms of award.

3. Provide a concise budget for use of the remaining funds.

If you have questions regarding this policy, you may contact the Office of Research Administration at (248) 370-2552 or email your inquiry to ougcsr@oakland.edu.

All requests are subject to final approval by the Office of Research Administration.