CHARGING INTERNATIONAL TRAVEL TO FEDERAL SPONSORS
The Federal Travel Regulations establish requirements for charging travel costs to federally funded grants, contracts, and other agreements. Of special concern is the restriction on use of foreign carriers. If you are making travel arrangements that require the use of foreign carriers you must adhere to the following requirements (cost savings is not a valid exception to these requirements):
You are required by 49 U.S.C. 40118, commonly referred to as the “Fly America Act,” to use U.S. flag air carrier service for all air travel funded by the U.S. Government, unless:
1) You cannot purchase a ticket in coach class of service on a U.S. flag air carrier, and a seat is
available in coach class of service on a foreign air carrier; or
2) [for non-stop direct service] such use would extend your travel time, including delay at origin,
by 24 hours or more; or
3) [where non-stop service is not used] such use would
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Increase the number of aircraft changes you must make outside of the U.S. by 2 or more; or
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Extend your travel time by at least 6 hours or more; or
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Require a connecting time of 4 hours or more at an overseas interchange point.
The code of a U.S. flag air carrier must be noted as part of the flight number on the airline ticket, flight coupon (boarding pass), or passenger receipt. A two character code is designated just to the left of the flight number. Compare the airline codes on the ticket with those on the list below to determine whether or not the flight is on a US Flag air carrier. For proposed travel, you may wish to consult with your travel agent or the Office of Research Administration.
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Alaska Airlines (AS)
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Continental Airlines (CO)
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Frontier Airlines (F9)
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United Airlines (UA)
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American Airlines (AA)
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Delta Airlines (DL)
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Northwest Airlines (NW)
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US Airways (US)
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Airtran Airways (FL)
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American West (HP)
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American Trans Air (TZ)
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Hawaiian Airlines (HA)
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Midwest Express (YX)
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Southwest Airlines (WN)
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Spirit Airlines (NK)
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If you have questions regarding this policy, you may refer to http://www.gsa.gov/graphics/ogp/2008-02-FTR-entire.pdf to access the full text of the Federal Travel Regulations. You may contact the Office of Research Administration at (248) 370-2552 or email your inquiry to ougcsr@oakland.edu.
All requests are subject to final approval by the Office of Research Administration.